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At the direction of the Principal, the School Office Manager (SOM) provides comprehensive clerical and administrative support to the principal, administrators, and school staff and is critical to the day to day operations of the school. This role includes managing calendars; handling communications; coordinating events; maintaining technology and office systems; and coordinating and completing required hiring and personnel actions. The SOM works closely with Human Resources, Budget, Payroll, and Benefits teams and ensures smooth office operations by managing employee time and attendance records, submitting weekly payroll data, coordinating building substitute coverage, and assisting with crisis and security management procedures. This position at Arapahoe Ridge also takes on the duties of the Treasurer.
Job Responsibility:
Provide and coordinate comprehensive clerical and administrative support for school leadership and operations by serving as a main contact for school and district employees, managing schedules and calendars, composing and distributing communications, maintaining and managing office and building technology, facilitating building maintenance and facility use, coordinating translation and interpretation needs, and ensuring consistent coverage and record-keeping to support efficient and safe school operations
Manage and maintain employee time and attendance records, submit payroll requests, employee leave actions, resolve absence and coding issues, and coordinate building substitute check-in process and classroom coverage to ensure accurate payroll and smooth daily operations
Provide information and customer service support to students, parents, guardians, staff and community by responding to inquiries and concerns, coordinating meetings, activities, and events, supporting student check-in processes, and including documentation
Coordinate and support office workflow by serving as a lead for the school office professional team, coordinating tasks, providing training and guidance to classified staff, assisting with scheduling and assignment of duties, and implementing office and workroom procedures, and providing backup support for healthroom operations as directed to ensure smooth daily operations
Collaborate with Human Resources, Budget, and Benefits teams. Monitor staffing allocations and budget information for accuracy
coordinate and enter school personnel actions in the ERP system
provide comprehensive support for end-to-end hiring processes, ensuring efficient, accurate processing of staffing operations
and provide initial coordination with appropriate district staff regarding employee leave of absence and workers' compensation needs
Support student behavior and discipline processes as directed by ensuring accurate documentation, facilitating communication and follow-up with students, families, staff, and district offices, and supporting positive behavior interventions as directed. Serve as a point of contact and provide operational backup support in the principal’s absence, including coordinating required communications and documentation. Collaborate with Social Services and other support agencies as appropriate to support student needs and as directed by building administrators
Support building security and safety by following district policies and procedures, including monitoring the main entrance and greeting visitors, managing keys and security system access, assisting with crisis and safety procedures, including drills and emergency responses, maintaining building and campus maps, and submitting and tracking maintenance requests and ensuring a well-maintained campus
Perform other duties as assigned
Requirements:
High school diploma or equivalent, plus specialized courses in computers, business and customer service
Minimum of three years experience in progressively responsible administrative assistant and secretarial experience
Communicate (read, write, and speak) in English
Completed and submitted BVSD online application
Nice to have:
Bilingual English/Spanish
Ability to maintain confidentiality in all aspects of the job
Ability to manage multiple priorities
Ability to manage multiple tasks with frequent interruptions
Ability to diffuse and manage volatile and stressful situations
Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds