School Administrator/Receptionist Job at Wishford Schools (Henley-on-Thames)

School Administrator/Receptionist

Wishford Schools

Location:
United Kingdom , Henley-on-Thames

Category:
Office Administration

Contract Type:
Not provided

Salary:

9304.02 - 9685.02 GBP / Year

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Job Description:

St Mary’s Prep are looking for a part time School Administrator/Receptionist to provide a welcoming and professional first point of contact for visitors, parents, and staff, while ensuring the smooth running of the school’s reception and administrative functions. This role supports the Operations Manager and Senior Leadership Team with accurate, efficient, and timely administration.

Job Responsibility:

Manage the reception area, greeting visitors and contractors professionally and ensuring security and safeguarding procedures are followed
Answer telephone calls promptly and handle general queries in a professional manner
Support prospective parent enquiries in the absence of the Admissions Manager
Maintain pupil attendance records, monitor registers, and produce attendance reports as required
Handle general school administration, including post, printing, and distribution of communications and pupil reports
Collect and record pupil data, including dietary and medical information, and ensure timely input into the MIS system
Provide administrative support for after-school and holiday club provision, including invoicing and registers
Assist with arrangements for educational visits, including bookings and preparation of paperwork
Provide administrative support to the Senior Leadership Team, including the Head, Operations Manager, Deputy Head, Finance Manager, DSL, and Head of Early Years
Liaise with the site team to maintain a tidy and well-stocked reception and communal areas
Act as the school’s First Aid Coordinator
Operate flexibly within the Admin Team, supporting other duties as required

Requirements:

Excellent people skills with a friendly and professional manner
Strong customer care awareness and telephone etiquette
High attention to detail and accuracy
Confident with IT and basic office software (Word, Excel, Outlook)
Ability to plan, organise, and prioritise tasks effectively
Reliable, flexible, and able to work under pressure
Initiative and commitment to time-critical duties
Educated to GCSE level (Maths and English A*-C or equivalent)

Nice to have:

Experience in a reception or office administration role
Experience delivering excellent customer service
First Aid qualification
Customer Service training
Qualification in computer literacy (Word, Excel, Outlook)

What we offer:

Means tested staff discount
5% employer pension
Complementary lunch during term time cooked on site by our inhouse chefs
20.5 days pro-rata paid holiday + bank holiday
Access to the group’s counselling scheme
Personal accident at work cover
Shopping discount card
Access to fully funded apprenticeships
Discretionary Christmas stand down
Opportunities for career development within the Wishford group of schools

Additional Information:

Job Posted:
January 05, 2026

Employment Type:

Parttime

Work Type:

On-site work

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