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Scheme Co-ordinator

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Cumbria, Northumberland, Tyne and Wear NHS...

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Location:
United Kingdom , Newcastle upon Tyne

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Contract Type:
Not provided

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Salary:

27485.00 - 30162.00 GBP / Year

Job Description:

We are seeking an experienced Administrator to join the Medical Education team based at St Nicholas Hospital, this key role is responsible for ensuring high standard and efficient administrative support for Postgraduate Resident Doctors. The successful applicant will have excellent customer service experience, excellent organisational and communication skills, experience of taking responsibility for managing own workload and meeting deadlines, able to work under pressure in a fast-paced environment with changing priorities, think critically and have excellent planning skills. A good working knowledge of Microsoft Office applications and ability to learn new IT skills as required. The applicant will also possess the ability to work as a part of a team, but also independently and establish good working relationships with internal and external stakeholders. An understanding of Medical Education would be beneficial but is not essential. Are you organised with a keen eye for detail, if so then this exciting opportunity may be just what you're looking for!

Job Responsibility:

  • Providing high level administrative support and coordination for the delivery of Core Resident job placements
  • Manage and maintain comprehensive Work Schedules for Core and GP posts
  • Working closely with the Medical Education Lead, Medical Education Manager, Associate PG Medical Director, NHSE, Lead Employer Trust, Teaching Fellows, and Consultant to plan and deliver all elements of postgraduate education
  • Collating postgraduate feedback and working with the Medical Education Lead to look for trends that lead to the continuous improvement and development of the service
  • Supporting the approval process of Resident Doctors study leave
  • Planning and organising Mock Exams for Resident Doctors
  • Organise and oversee Postgraduate weekly teaching programmes North of Tyne
  • Plan and organise local Induction programmes for Resident Doctors
  • Provide High level administrative support to local Consultant College Tutors
  • Manage and maintain distribution of trust laptops for Core Residents
  • Manage, organise and attend review and committee meetings
  • Line management/supervision of Medical Education Admin Officer, providing training & allocation of work, following all workforce policies as necessary
  • Arrange Resident Doctors appointments with Postgrad Associate Director
  • Maintain up to date approved work schedules for Core and GP training posts within the trust, support the placement planning process of allocating Resident Doctors to training posts
  • Process and approve Resident Doctors study leave applications according to current guidance
  • Organise Postgraduate weekly teaching programmes for North of Tyne
  • Organise and co-ordinate Core Trainee Development Programme teaching sessions
  • Support Psychotherapy training for Core Residents
  • Arrange a range of Postgraduate review meetings, taking notes and actions. Attend and contribute to the Medical Education Committee group
  • Manage and maintain the distribution of Trust laptops for Core Trainees

Requirements:

  • Good standard of education GCSE Grade A - C in English and Maths or equivalent
  • NVQ Level 3 or equivalent qualification/experience
  • Excellent customer service experience including handling queries, complaints and sensitive information
  • Experience of taking responsibility for managing workload and meeting deadlines - own and team
  • Ability to work under pressure, and maintain a customer-service focus, often with constant interruptions by telephone, urgent emails or in person
  • Proven ability to use Microsoft 365 and related packages, including databases, spreadsheets, and inputting and updating electronic information
  • Ability to work alone with minimal supervision and manage own time and workload effectively
  • Capable of working with confidential and sensitive information
  • Excellent organisational skills
  • Excellent verbal and written communication skills
  • Experience of working in a team to achieve deadlines and objectives

Nice to have:

  • Experience of line management
  • An understanding of Medical Education

Additional Information:

Job Posted:
January 07, 2026

Expiration:
January 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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