Scheduling Receptionist Job at Helpware (Guadalajara)

Scheduling Receptionist

Helpware is a technology-driven company with offices in the USA, Ukraine, Mexico...

Location

Mexico , Guadalajara

Salary:

Not provided

Helpware

Expiration Date

Until further notice

Requirements

6-month experience in a customer service role, medical or subscription service support experience preferred
Fluency in English (C1)
Computer Skills

Job Responsibility

Answering incoming patient phone calls
Scheduling patient appointments for multiple locations
Triage patients call efficiently and effectively
Effectively answer patient questions with confidence
Obtain and enter new patient demographics into EHR Software
Assist with incoming patient referrals
Providing excellent patient service
Perform other duties, as required

Fulltime

New

Receptionist

We are looking for an experienced and dependable Receptionist to support front d...

Location

United States , Lindon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a receptionist, front desk, or administrative support role
Working knowledge of Microsoft Office Suite and/or Google Workspace
Strong verbal and written communication skills with solid organizational ability
A detail-oriented approach and a service-oriented manner when interacting with visitors and staff
Consistent reliability, punctuality, and dependability in a workplace setting
Ability to manage multiple priorities independently in a fast-paced environment

Job Responsibility

Welcome visitors, patients, and guests with a courteous and attentive approach while directing them appropriately
Manage incoming mail by receiving, organizing, and distributing items to the correct recipients in a timely manner
Keep the reception and lobby spaces neat, orderly, and inviting for everyone entering the office
Arrange and coordinate lunch orders as needed to support meetings and daily office needs
Provide administrative assistance through tasks such as document filing, scanning, and general office support
Enter and update information accurately while maintaining a high level of attention to detail
Organize appointments and reserve conference rooms to help maintain an efficient daily schedule
Assist with routine office operations and provide support to team members as business needs arise
Handle incoming calls through a multi-line phone system and route inquiries to the appropriate contacts

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Lawrence

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, office support, or receptionist role
Demonstrated ability to manage administrative assistance tasks in a detail-oriented office environment
Experience handling inbound phone calls and communicating clearly with callers and staff
Strong data entry skills with a consistent focus on accuracy and timeliness
Comfortable performing reception and front-desk duties while managing multiple priorities
Proficiency with standard office practices and general administrative procedures
Strong organizational skills and the ability to work independently in a fast-paced setting

Job Responsibility

Manage day-to-day administrative activities to keep the office organized, responsive, and running efficiently
Answer incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed
Welcome visitors and handle front-desk responsibilities with a courteous and detail-oriented approach
Enter, update, and maintain records with a high level of accuracy and attention to detail
Prepare, organize, and distribute documents, files, and other administrative materials as needed
Support office coordination by scheduling meetings, tracking routine tasks, and following up on administrative requests
Maintain orderly filing systems and ensure important information is easy to access when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Patient Care Tech/ Unit Clerk - Ortho

This position is a hybrid role transitioning between a Patient Care Technician a...

Location

United States , Tucson

Salary:

Not provided

Tucson Medical Center

Expiration Date

Until further notice

Requirements

High school diploma or general education degree (GED), or an equivalent combination of relevant education and experience
One (1) year of patient care experience, preferably in an acute care setting
or no experience if completed one semester of clinicals in an acute care setting in an accredited nursing program, or completed a formal Patient Care Tech (PCT) program, or obtained a Certified Nursing Assistant (CNA) certification, or obtained a Licensed Nursing Assistant (LNA) licensure
Basic Life Support (BLS) certification required
Knowledge of patient care protocols and practices
Knowledge of general patient care practice, methods and regulations
Knowledge of patient privacy regulations
Knowledge of appropriate customer service interaction skills as it relates to greeting and assisting by phone or in person
Skill in attending to patients with care and attention to needs
Skill in assisting with more complex patient care programs

Job Responsibility

Maintains confidentiality and protects sensitive data at all times, including patient information, proprietary information and personnel information
Formulates and implements accurate and timely care
Takes care of the body after death
Assists patients with activities of daily living
Takes vital signs, weighs patients, and collects routine urine specimens
cleans catch specimens, stool specimens, and sputum specimens
Maintains patient safety and infection control standards
promotes a safe therapeutic environment that allows for the delivery of high-quality patient care
Cleans and prepares rooms between procedures and discharges
monitors and restocks supplies

Fulltime

New

Receptionist

Our client is in need of a receptionist to support front desk operations in Texa...

Location

United States , Center Point

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, or administrative support role
Ability to operate a multi-line phone or switchboard system with accuracy and professionalism
Strong verbal and written communication skills with a customer-focused approach
Comfortable managing inbound calls, greeting visitors, and handling multiple priorities at once
Proficiency with basic administrative tasks such as filing, scheduling, and data entry
Strong organizational skills and attention to detail
Ability to work independently in a part-time contract role while maintaining a detail-oriented front desk presence

Job Responsibility

Welcome guests and direct them appropriately, creating a courteous and detail-oriented experience for everyone entering the office
Handle incoming phone traffic through a multi-line system, route calls accurately, and take clear messages when needed
Receive, sort, and distribute mail, packages, and deliveries in a timely manner
Keep the front desk and reception space neat, orderly, and ready for visitors throughout the day
Arrange appointments, coordinate meeting schedules, and manage conference room reservations
Support office administration by completing data entry, maintaining files, and preparing routine documents
Work closely with internal staff to help ensure smooth day-to-day office operations
Assist with additional front office and administrative tasks as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Medical Receptionist

We are seeking a professional and detail-oriented Medical Receptionist to suppor...

Location

United States , Aston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous experience in a medical office, healthcare administration, or front desk role preferred
Familiarity with medical terminology, insurance verification, and patient scheduling preferred
Experience using electronic health records or practice management software is a plus
Strong customer service, communication, and interpersonal skills
Ability to multitask in a fast-paced environment
Strong attention to detail and organizational skills
Proficiency with Microsoft Office and standard office equipment

Job Responsibility

Greet patients and visitors in a courteous and professional manner
Answer and route incoming phone calls
Schedule, confirm, and reschedule patient appointments
Check patients in and out for appointments
Collect and update patient demographic and insurance information
Verify insurance eligibility and obtain necessary authorizations when needed
Maintain accurate patient records in electronic medical record systems
Process intake forms and other office documentation
Accept copays and process patient payments
Coordinate with clinical staff regarding patient flow and scheduling needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day o...

Location

United States , Maitland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of administrative or office support experience
Strong data entry skills with careful attention to detail and accuracy
Ability to manage paper and digital documents in an organized manner
Comfortable reviewing forms and vendor records for completeness and compliance
Strong communication skills for answering calls and supporting office interactions
Willingness to work fully on-site in Maitland, Florida with no remote work option
Ability to work effectively in a team-oriented environment
Basic familiarity with administrative office tasks, receptionist support, or light accounting-related coordination

Job Responsibility

Process incoming invoices by scanning documents, organizing records, and entering payment-related information into internal systems
Maintain orderly filing systems for invoices and other administrative documents to support efficient retrieval and recordkeeping
Review vendor paperwork to confirm required items are current and complete, including insurance documentation, tax forms, and business licenses
Provide general administrative support to the department through accurate data entry and routine office coordination
Handle inbound calls and assist with front-desk or receptionist-related duties in a courteous and attentive manner
Work closely with team members in a collaborative office setting to help keep daily administrative activities on track
Support accounting-related administrative tasks as needed, without requiring formal accounting expertise
Follow established office schedules and procedures while completing assigned work within regular business hours

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Manager

We are looking for a proactive Office Manager to support day-to-day workplace op...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in office management, office coordination, administrative support, or a similar workplace operations role
Demonstrated ability to manage multiple responsibilities independently while working effectively with executives, HR, IT, vendors, and facilities contacts
Strong organizational skills with the ability to prioritize tasks, solve problems quickly, and maintain attention to detail in a busy office setting
Clear communication skills and a customer-focused approach when assisting employees, visitors, and external partners
Experience handling office supply management, shipping and receiving, front desk or receptionist duties, and general administrative office support
Familiarity with Microsoft Office and standard workplace tools used for scheduling, communication, and document preparation
Comfort working with sensitive information and exercising sound judgment, discretion, and a respectful approach
Notary experience or the ability to coordinate notarization and apostille-related tasks is a plus

Job Responsibility

Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests
Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience
Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks
Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers
Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs
Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution
Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness
Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support
Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns
Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Parttime

Select Country

Scheduling Receptionist

Job Description

Job Responsibility

Requirements

Looking for more opportunities?

Scheduling Receptionist

Scheduling Receptionist

Receptionist

Administrative Assistant

Patient Care Tech/ Unit Clerk - Ortho

Receptionist

Medical Receptionist

Administrative Assistant

Office Manager

Our AI answers in your language