Scheduling Receptionist Job at Helpware (Guadalajara)

Receptionist

Detail-oriented Receptionist to serve as the first point of contact in a dynamic...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong organizational skills with exceptional attention to detail
Ability to remain engaged, approachable, and attentive throughout the workday
Excellent verbal and written communication skills, paired with a high standard of customer service
Familiarity with scheduling systems such as Manhattan One is preferred
Proven ability to manage multiple priorities in a fast-paced office setting
Experience with calendar management and scheduling, ideally in a law firm or medical environment
Attentive demeanor and ability to work effectively with a variety of personalities
Punctuality, reliability, and willingness to learn new systems and processes

Job Responsibility

Oversee office space reservations using scheduling systems such as Manhattan One
Greet clients, partners, and visitors upon arrival
Set up conference rooms for meetings and events
Place food orders using company resources, manage receipts, and maintain accurate records
Monitor and update office calendars and schedules
Collaborate closely with the Hospitality Associate
Provide consistent coverage at the reception desk during business hours
Anticipate guest needs and resolve issues proactively
Handle sensitive and confidential documents with discretion
Assist with additional administrative projects as assigned

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Receptionist

Location

United States , New York

Salary:

70000.00 - 85000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree
2-4 years of admin experience
Previous experience in financial services preferred
Able to handle confidential information
Professional attitude and appearance
Proficiency in Microsoft Office

Job Responsibility

Maintain conference room schedule
Welcome and assist visitors
Virtual and in-person meeting coordination and calendaring
Facilitate domestic and international travel when needed
Manage and track expenses for reimbursement
Coordinate catering and assist with equipment set-up
Prepare meeting agendas and materials

Fulltime

Receptionist / Admin

We’re looking for an exceptional individual. If it’s you, you’ll be part of man...

Location

United States , Tempe

Salary:

Not provided

Zion & Zion

Expiration Date

Until further notice

Requirements

Detail-orientated
Self-motivated
Friendly and positive attitude
Ability to work daily with all departments across the organization

Job Responsibility

Greeting clients and visitors
Answering and managing the phones
Scheduling meetings and meals that go along with said meetings
Managing/sorting company mail, subscriptions, etc.
Ordering office and kitchen supplies
Stocking office areas, conference rooms, and kitchen
Maintaining the employee handbook
Making travel arrangements for employees
Managing various online listings for the agency and agency clients
Interfacing with agency IT support companies

Receptionist

Temporary Receptionist position for 3 months with a close-knit team. Ideal for o...

Location

United Kingdom , St Andrews

Salary:

12.40 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised and reliable
Confident with admin tasks and office systems
Friendly, professional, and approachable
Takes pride in keeping things neat and running smoothly

Job Responsibility

Greeting visitors and answering incoming calls
Managing emails and general enquiries
Filing paperwork and keeping records organised
Scheduling appointments and managing calendars
Supporting the team with general office admin
Delivering excellent customer service throughout

Parttime

Receptionist

Receptionist position at The Ritz-Carlton Millenia Singapore focused on performi...

Location

Singapore , Singapore

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Schedule services for individuals and large groups using spa/salon reservations software system
ability to perform all reception operational duties including check in, check out, billing and reservation procedures
excel in knowledge of all spa services and products
conduct daily & month-end inventory count of retail items
ability to adapt to priority changes of workflow or requirements
ability to prioritize, organize and follow up
successful completion of the training/certification process
education: high school diploma or G.E.D. equivalent
related work experience: less than 1-year related work experience

Job Responsibility

Update the reservations/cancellations list throughout the day
inform providers of last-minute changes and resolve scheduling issues
promote and sell spa/salon services
process guest payments for spa/salon services
balance, scan, and drop receipts
notify engineering of maintenance and repair needs
maintain cleanliness of fitness centre, spa and locker rooms
assist customers before and/or after their treatment for retail purchase
answer departmental telephone within 3 rings using correct telephone etiquette
accommodate all guest requests courteously and efficiently

What we offer

Equal opportunity employer
access to training and career growth
access to a global team
non-discrimination on any protected basis including disability and veteran status

Fulltime

Medical Receptionist

We are looking for a dedicated Medical Receptionist to join our healthcare team ...

Location

United States , Brockton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in patient scheduling or medical front office operations
Strong proficiency in receptionist duties, including handling calls and managing appointments
Familiarity with patient check-in and check-out procedures
Basic knowledge of medical terminology
Experience with eClinicalWorks software is preferred but not required
Excellent communication and interpersonal skills to provide outstanding service
Ability to work effectively in a fast-paced, team-oriented environment

Job Responsibility

Manage patient scheduling by coordinating appointments and maintaining an organized calendar
Professionally answer and direct incoming calls to provide prompt assistance
Handle patient check-in and check-out processes with efficiency and attention to detail
Accurately input patient demographics and other essential information into eClinicalWorks software
Deliver excellent customer service to ensure a welcoming environment for patients
Collaborate with medical staff to support administrative tasks and improve workflow

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Medical Assistant

Responsible for promoting and restoring patient's health by collaborating with p...

Location

United States , Osawatomie

Salary:

Not provided

The University of Kansas Health System

Expiration Date

Until further notice

Requirements

High School Graduate
1 or more years of Medical Assistant experience OR Graduated from a Medical Assistant program OR Medical Assistant Certification (CCMA or NRCMA)
CPR/ AED/ BLS - Other BLS within 14 days

Job Responsibility

Schedule patients for testing procedures
Check appointment schedules and assists receptionists with physician's patients' schedules
Escorts patients to exam room
Assists patients in the patient flow through the lab, nursing, and/or x-ray department
Prepares exam rooms and instruments for examination and testing
Routinely monitors and maintains adequate supplies
Oversees appointment bookings, ensures prioritization based on patient medical situation
Assists with timely flow of patients
Relies on clinical judgment when making appointments for patients in need
Demonstrates skill in use of various types of equipment for examination and treatment procedures

Fulltime

Medical Assistant

Responsible for promoting and restoring patient's health by collaborating with p...

Location

United States , Olathe

Salary:

Not provided

The University of Kansas Health System

Expiration Date

Until further notice

Requirements

High School Graduate
1 or more years of Medical Assistant experience OR Graduated from a Medical Assistant program OR Medical Assistant Certification (CCMA or NRCMA)
CPR/ AED/ BLS - Other BLS within 14 days

Job Responsibility

Schedule patients for testing procedures
Check appointment schedules and assists receptionists with physician's patients' schedules
Escorts patients to exam room
Prepares exam rooms and instruments for examination and testing
Routinely monitors and maintains adequate supplies
Oversees appointment bookings
Demonstrates skill in use of various types of equipment for examination and treatment procedures
Rooms patients, measures and records vital signs, weights, allergies, current medications
Instructs patients in collection of samples and test
Labels and maintains proper storage of specimens and tests

Fulltime

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Scheduling Receptionist

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