Scheduling & Payroll Coordinator Job at Aramark (San Jose)

Human Resources and Payroll Coordinator

We seek a qualified, resourceful professional to support our accounting and HR o...

Location

United States , Bryan

Salary:

Not provided

Bryan Research & Engineering

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, accounting, HR, or related field
1+ years in QuickBooks (Preferred), Microsoft Office (Excel, Word, Outlook), and HR/payroll processing
advanced knowledge of HR resources, policies, and accounting software is a plus
Proficient in QuickBooks Desktop Enterprise
excellent communication, interpersonal, ethical decision-making, and organizational abilities
strong problem-solving with a service-oriented mindset

Job Responsibility

Prepare timely payroll and related reports for multi-company operations
Maintain records following policies and procedures
Coordinate health, vision, dental, and workers' comp enrollments/terminations ensuring full compliance
Process new hires, revisions, and terminations accurately
Assist in developing and executing personnel procedures, policies, and performance programs
Suggest improvements for organizational efficiency
Ensure legal compliance with state/federal regulations and update policies as required
Facilitate new hire onboarding, scheduling, orientations, and exit interviews
Manage HR information systems, including data entry, auditing for accuracy, compliance, and account reconciliation
Act as primary payroll processor

What we offer

401(k)
Dental, Health, and Vision Insurance
Paid Time Off

District Pharmacy Coordinator

The District Pharmacy Coordinator (DPC) plays a critical role supporting the eff...

Location

United States , WA, OR & ID

Salary:

Not provided

CVS Health

Expiration Date

Until further notice

Requirements

High School Diploma or General Equivalent Development (GED)
Associates Degree preferred
Pharmacy Technician Licensure/Certification must be obtained no later than 90 days in role
1+ years of full-time work experience in a retail and/or corporate environment
Strong interpersonal skills
Strong communication skills
Proven ability to work with a high degree of accuracy and attention to detail
Strong organizational skills
Proficiency in Microsoft Teams, Word, Excel, PowerPoint, and Outlook
Physical demands including data entry, mobility, lifting, and visual acuity

Job Responsibility

Set and maintain Pharmacist schedule for stores in the district
Track and submit pharmacist payroll weekly
Manage vaccine clinic scheduling
Support additional administrative needs at the direction of the Rx DL

What we offer

Affordable medical plan options
401(k) plan with matching company contributions
Employee stock purchase plan
No-cost programs including wellness screenings, tobacco cessation and weight management programs
Confidential counseling and financial coaching
Paid time off
Flexible work schedules
Family leave
Dependent care resources
Colleague assistance programs

Fulltime

People and Culture Coordinator

Join a hotel that is a member of the Accor network, whose group brings together ...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Accor

Expiration Date

Until further notice

Requirements

Ability to communicate clearly and professionally with employees, management, and external stakeholders
Attentive listening to understand employee concerns and P&C-related inquiries
Ability to handle sensitive employee data and confidential information with discretion and integrity
In-depth understanding of company-specific P&C policies, including recruitment, onboarding, performance management, and disciplinary processes
Familiarity with employee handbooks and how to communicate policies to staff effectively
Understanding of onboarding procedures to ensure new employees integrate smoothly into the organization
Strong organizational skills to manage multiple tasks, deadlines, and P&C processes at once
Ensuring accuracy in employee records, payroll data, and recruitment information
Ability to prioritize tasks effectively, especially when managing competing demands or urgent requests
Knowledge of payroll systems and other software tools for P&C administration

Job Responsibility

Assist in drafting and posting job advertisements on various job boards
Schedule interviews, liaise with candidates, and manage interview logistics
Help in screening resumes and conducting preliminary candidate interviews, often checking for qualifications and cultural fit
Assist in preparing onboarding materials, scheduling orientation sessions, and ensuring new hires complete necessary paperwork
Support in performing background checks and verifying references for candidates
Input and maintain employee information into P&C databases or software systems, ensuring accuracy and confidentiality
Maintain and update employee files, including personal information, job titles, performance evaluations, and training records
Ensure that all P&C-related documents are filed properly, either digitally or physically, and remain compliant with legal and regulatory standards
Assist employees with the enrollment process for benefits such as health insurance
Help in collecting data for payroll, including overtime, bonuses, and deductions. Assist in payroll processing, ensuring employees are paid accurately and on time

Fulltime

Project Coordinator

The Role & Responsibility is to be responsible for assisting the Project Manager...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience using Vista by Viewpoint and HCSS (Required)
Experience in the construction industry preferred
Associate Degree or higher preferred, or equivalent work experience
Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/projects
Excellent organizational, interpersonal, and time management skills
Ability to think critically and work independently
Good verbal and written communication skills
Communicates clearly and concisely, both orally and in writing
Ability to work with multiple levels of management with a professional demeanor
Works independently in the absence of supervision

Job Responsibility

Schedule hand-off meetings, send out invites, and coordinate meeting logistics
Assist PM & Superintendent as directed to help execute the project
Work with the project team to streamline and improve processes and procedures
Create and maintain all project files, both physical and electronic
Input data into View Point and Heavy Job
Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures
Request Bonds and Insurance
Submit Pre-lien information
Process BAAQMD notifications and any other required notifications
Assist with Certified Payroll forms and submission of DAS forms

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Workplace Coordinator

We are looking for a highly organized Workplace Coordinator to join our team on ...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in dispatching and coordinating schedules
Strong leadership abilities with the capacity to manage workplace initiatives
Proficiency in handling full-cycle payroll processes
Effective communication skills for managing inbound inquiries and team collaboration
Demonstrated ability to work efficiently in a fast-paced environment
Attention to detail with strong organizational and documentation skills
Problem-solving skills to address workplace challenges and improve operations
Familiarity with workplace operations and administrative processes

Job Responsibility

Coordinate and manage schedules to optimize workflows and ensure team availability
Handle dispatching responsibilities to support timely and efficient operations
Lead and oversee various workplace initiatives, fostering collaboration and productivity
Manage full-cycle payroll processes, ensuring accuracy and compliance
Respond to inbound calls and inquiries, providing attentive and timely assistance
Collaborate with team members and stakeholders to address workplace needs and challenges
Maintain organized records and documentation for operational processes
Identify opportunities for improving workplace efficiency and implement solutions
Support overall workplace operations, ensuring alignment with organizational goals

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Payroll Clerk

We are looking for a detail-oriented Payroll Clerk to join our team on a long-te...

Location

United States , Quincy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in payroll processing, preferably with full-cycle payroll
Proficiency in ADP Payroll or similar payroll systems
Strong knowledge of federal and state payroll regulations
Ability to handle garnishments and benefits deductions
Exceptional attention to detail and accuracy in data management
Effective communication skills for resolving employee payroll inquiries
Ability to work independently and manage time efficiently
Familiarity with preparing payroll reports and tax filings

Job Responsibility

Process payroll transactions accurately and on schedule using payroll software
Maintain and update employee payroll records, ensuring data integrity
Verify timekeeping information and address any discrepancies promptly
Respond to employee inquiries regarding payroll, deductions, and garnishments
Ensure compliance with federal, state, and local payroll regulations
Coordinate with HR and finance teams to resolve payroll-related issues
Prepare payroll reports and assist with year-end tax filings
Manage garnishments and benefits deductions effectively
Review payroll systems and recommend improvements where needed

What we offer

medical
vision
dental
life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Workplace Coordinator

We are looking for a proactive and organized Workplace Coordinator to join our t...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in workplace coordination or office administration
Strong organizational skills with the ability to manage multiple tasks simultaneously
Effective communication abilities, including fluency in English
Spanish proficiency is a plus
Familiarity with dispatching and scheduling processes
Knowledge of payroll systems and full-cycle payroll management
Experience with shipping logistics, including freight costs and billing
Ability to handle annual filings and maintain accurate documentation
Leadership skills to guide and support team members effectively

Job Responsibility

Manage day-to-day office operations, ensuring smooth coordination of activities and schedules
Handle incoming calls professionally and provide necessary assistance or direction
Organize and oversee shipping processes, including freight costs and billing
Maintain accurate records for annual filings and other essential documentation
Coordinate payroll processes from start to finish, ensuring timely and accurate completion
Develop and implement schedules for dispatch and other workplace activities
Communicate effectively with clients, including English-speaking individuals, to address concerns and provide solutions
Support office administration tasks, including filing, correspondence, and general organization
Provide leadership and guidance to staff, promoting efficiency and collaboration
Monitor and manage workplace resources to meet operational needs efficiently

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Free online training

Office administrator

The Administrative (Office) Manager will be a self-motivated and self-sufficient...

Location

United States , Las Cruces

Salary:

42000.00 - 50000.00 USD / Year

JH Rose Logistics

Expiration Date

Until further notice

Requirements

2 years of experience in an office management role (Preferred)
Bilingual in English and Spanish (Preferred)
High School Diploma or GED (Required)
Bachelor’s degree in Business Administration or a related field (Preferred)
Entrepreneurial or business experience. (Preferred)
Driver’s license with ability to maintain insurability standards
Proven experience with finance and accounting, including the use of accounting software
Experience managing budgets, financial reporting, and strategic planning (Preferred)
Strong understanding of testing processes, methodologies, and tools (or the ability to learn MVT Solutions processes within six months)
Experience with the use of social media platforms and graphic design for marketing purposes (Preferred)

Job Responsibility

Manage office duties, including but not limited to : shipping/receiving, supplies, timeclocks, receipts, etc
Maintain a clean, organized, and well-stocked office environment
Manage relationship between MVT Solutions and parent company departments (IT, HR, Finance, Risk, Safety, Insurance)
Schedule and coordinate routine office maintenance and repairs
Schedule and coordinate preventive maintenance for vehicles and office
Handle incoming calls, emails, and correspondence professionally
Manage the office calendar, including scheduling meetings and appointments
Coordinate travel for testing team, including booking hotels, rental cars, and flights when necessary
Prepare and distribute reports, memos, and other documents as needed
Maintain accurate records, including client data and administrative files, for compliance and audit purposes

What we offer

401(k)
Dental Insurance
Health Insurance
Health Savings Account
Life Insurance
Paid Time Off
Tuition Reimbursement
Vision insurance

Fulltime

Scheduling & Payroll Coordinator

Aramark

Location:
United States , San Jose

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 14, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 14, 2026

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