Scheduling & Payroll Coordinator Job at Aramark (San Jose)

Human Resources and Payroll Coordinator

We seek a qualified, resourceful professional to support our accounting and HR o...

Location

United States , Bryan

Salary:

Not provided

Bryan Research & Engineering

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, accounting, HR, or related field
1+ years in QuickBooks (Preferred), Microsoft Office (Excel, Word, Outlook), and HR/payroll processing
advanced knowledge of HR resources, policies, and accounting software is a plus
Proficient in QuickBooks Desktop Enterprise
excellent communication, interpersonal, ethical decision-making, and organizational abilities
strong problem-solving with a service-oriented mindset

Job Responsibility

Prepare timely payroll and related reports for multi-company operations
Maintain records following policies and procedures
Coordinate health, vision, dental, and workers' comp enrollments/terminations ensuring full compliance
Process new hires, revisions, and terminations accurately
Assist in developing and executing personnel procedures, policies, and performance programs
Suggest improvements for organizational efficiency
Ensure legal compliance with state/federal regulations and update policies as required
Facilitate new hire onboarding, scheduling, orientations, and exit interviews
Manage HR information systems, including data entry, auditing for accuracy, compliance, and account reconciliation
Act as primary payroll processor

What we offer

401(k)
Dental, Health, and Vision Insurance
Paid Time Off

District Pharmacy Coordinator

The District Pharmacy Coordinator (DPC) plays a critical role supporting the eff...

Location

United States , WA, OR & ID

Salary:

Not provided

CVS Health

Expiration Date

Until further notice

Requirements

High School Diploma or General Equivalent Development (GED)
Associates Degree preferred
Pharmacy Technician Licensure/Certification must be obtained no later than 90 days in role
1+ years of full-time work experience in a retail and/or corporate environment
Strong interpersonal skills
Strong communication skills
Proven ability to work with a high degree of accuracy and attention to detail
Strong organizational skills
Proficiency in Microsoft Teams, Word, Excel, PowerPoint, and Outlook
Physical demands including data entry, mobility, lifting, and visual acuity

Job Responsibility

Set and maintain Pharmacist schedule for stores in the district
Track and submit pharmacist payroll weekly
Manage vaccine clinic scheduling
Support additional administrative needs at the direction of the Rx DL

What we offer

Affordable medical plan options
401(k) plan with matching company contributions
Employee stock purchase plan
No-cost programs including wellness screenings, tobacco cessation and weight management programs
Confidential counseling and financial coaching
Paid time off
Flexible work schedules
Family leave
Dependent care resources
Colleague assistance programs

Fulltime

People and Culture Coordinator

Join a hotel that is a member of the Accor network, whose group brings together ...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Accor

Expiration Date

Until further notice

Requirements

Ability to communicate clearly and professionally with employees, management, and external stakeholders
Attentive listening to understand employee concerns and P&C-related inquiries
Ability to handle sensitive employee data and confidential information with discretion and integrity
In-depth understanding of company-specific P&C policies, including recruitment, onboarding, performance management, and disciplinary processes
Familiarity with employee handbooks and how to communicate policies to staff effectively
Understanding of onboarding procedures to ensure new employees integrate smoothly into the organization
Strong organizational skills to manage multiple tasks, deadlines, and P&C processes at once
Ensuring accuracy in employee records, payroll data, and recruitment information
Ability to prioritize tasks effectively, especially when managing competing demands or urgent requests
Knowledge of payroll systems and other software tools for P&C administration

Job Responsibility

Assist in drafting and posting job advertisements on various job boards
Schedule interviews, liaise with candidates, and manage interview logistics
Help in screening resumes and conducting preliminary candidate interviews, often checking for qualifications and cultural fit
Assist in preparing onboarding materials, scheduling orientation sessions, and ensuring new hires complete necessary paperwork
Support in performing background checks and verifying references for candidates
Input and maintain employee information into P&C databases or software systems, ensuring accuracy and confidentiality
Maintain and update employee files, including personal information, job titles, performance evaluations, and training records
Ensure that all P&C-related documents are filed properly, either digitally or physically, and remain compliant with legal and regulatory standards
Assist employees with the enrollment process for benefits such as health insurance
Help in collecting data for payroll, including overtime, bonuses, and deductions. Assist in payroll processing, ensuring employees are paid accurately and on time

Fulltime

Scheduling Coordinator

We are looking for a Scheduling Coordinator to support staffing operations at ou...

Location

United States , Ayer

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in scheduling, staffing coordination, or a related administrative support role
High school diploma required
additional college coursework or a bachelor’s degree is preferred
Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment is preferred
Strong organizational skills with the ability to manage multiple schedule updates and competing priorities
Effective written and verbal communication skills for working with staff and nursing leadership
Proficiency with typing, general computer applications, and electronic scheduling platforms
Experience with scheduling or workforce systems such as Paycom or similar software is preferred
Ability to handle confidential payroll and staffing information with accuracy and professionalism

Job Responsibility

Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift
Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner
Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization
Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff
Prepare and update payroll-related timesheet information for review and final approval by unit leadership
Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes
Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity
Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Restaurant Supervisor - Pavilion Dining

We're looking for Restaurant Supervisor – Pavilion Dining who share a passion fo...

Location

Thailand , Chiang Mai

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Perform all tasks in the Pavilion Dining department
Supervise the consistency or quality and efficiency of food and service
Monitor all amenities so they are delivered on time and are properly maintained
Prepare weekly, monthly and yearly goals and budgets
Prepare staff schedules according to forecasts, daily and weekly payroll reports and scheduled functions
Coordinate and execute functions or special receptions in rooms, suites and boardrooms
Hire, train, supervise and discipline all Pavilion Dining employees
Utilize all computer systems relevant to the department
Maintain a log book with important information to be passed onto management
Establish and effective and efficient method for setting orders properly

Job Responsibility

Perform all tasks in the Pavilion Dining department
Supervise the consistency or quality and efficiency of food and service
Monitor all amenities so they are delivered on time and are properly maintained
Prepare weekly, monthly and yearly goals and budgets
Prepare staff schedules according to forecasts, daily and weekly payroll reports and scheduled functions
Coordinate and execute functions or special receptions in rooms, suites and boardrooms
Hire, train, supervise and discipline all Pavilion Dining employees
Utilize all computer systems relevant to the department
Maintain a log book with important information to be passed onto management
Establish and effective and efficient method for setting orders properly

What we offer

Competitive Salary, wages, and a comprehensive benefits package
Excellent Training and Development opportunities
Complimentary Accommodation at other Four Seasons Hotels and Resort
Complimentary Cleaning for Employee Uniforms
Complimentary Employee Meals

Fulltime

Engineering Administrative Assistant

Nestled at the base of Vail Mountain, along the banks of Gore Creek, Grand Hyatt...

Location

United States , Vail

Salary:

23.00 USD / Hour

Hyatt

Expiration Date

Until further notice

Requirements

Answering telephones
processing invoices
keeping correct stock levels
ordering of store items
processing payroll
timecard corrections
scheduling
coordinating contractors
getting statements from vendors
creating purchase orders

Job Responsibility

Providing administrative support to the Engineering team
ensuring the smooth and efficient running of the general office
answering telephones
processing invoices
keeping correct stock levels
ordering of store items
processing payroll
timecard corrections
scheduling
coordinating contractors

What we offer

Free meals in colleague cafeteria for every shift worked
free parking on-site
1 hour of sick pay earned for every 30 hours worked, up to 48 hours/year
discounted & complimentary hotel room nights
medical, dental, vision insurance (full-time colleagues)
flexible spending account (full-time colleagues)
retirement savings plan
basic life insurance
PTO earned based on hours worked, up to 17 days in first year (full-time & part-time)
opportunities to work around the world with Hyatt Hotels and Resorts

Fulltime

Workplace Coordinator

We are looking for a Workplace Coordinator to support day-to-day office operatio...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in workplace coordination, office administration, or a similar support-focused role
Working knowledge of dispatch coordination and schedule management in a busy operational setting
Ability to assist with full-cycle payroll processes while maintaining attention to detail and confidentiality
Strong verbal communication skills with experience managing inbound phone inquiries professionally
Proven ability to stay organized, prioritize competing tasks, and meet deadlines
Comfortable supporting leadership with administrative coordination and day-to-day operational needs
Proficiency with standard office software and general administrative systems

Job Responsibility

Coordinate daily workplace operations and help ensure office activities run efficiently and on schedule
Manage dispatch-related requests by directing tasks to the appropriate contacts and following through on completion
Organize calendars, appointments, and internal scheduling needs to support team coverage and workplace priorities
Handle inbound calls with professionalism, provide accurate information, and route inquiries to the correct departments
Support payroll administration by assisting with full-cycle payroll tasks, record accuracy, and timely processing
Provide day-to-day coordination support for supervisors and team leads, helping maintain clear communication and accountability
Monitor administrative workflows, resolve routine issues, and escalate more complex matters when needed
Contribute to a well-structured workplace environment by maintaining organized documentation and supporting operational consistency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Payroll Coordinator

We are seeking a detail-oriented and experienced Payroll Specialist/Coordinator ...

Location

Philippines

Salary:

Not provided

RemotivateJobs

Expiration Date

Until further notice

Requirements

3–5+ years of payroll processing experience, preferably in a high-volume, multi-state environment
Experience processing payroll across multiple pay schedules (biweekly, semi-monthly, monthly)
Strong understanding of end-to-end payroll processes, including payroll tax fundamentals and compliance requirements
Experience working with payroll systems such as UKG, ADP, Workday, or similar platforms
Familiarity with payroll tax setup, jurisdictional requirements, and coordination with tax teams or vendors
Strong attention to detail with the ability to manage multiple deadlines and priorities
Excellent communication skills with experience interacting with vendors, clients, and cross-functional teams
Ability to analyze payroll data, identify discrepancies, and resolve issues efficiently
Proficiency in Microsoft Excel and payroll reporting tools
Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)

Job Responsibility

Process end-to-end payroll for multiple pay groups, including biweekly, semi-monthly, and monthly payroll cycles, ensuring accuracy and timeliness
Support high-volume payroll processing across multiple entities, brands, or clients within a shared services model
Review and validate payroll inputs including new hires, terminations, compensation changes, bonuses, and deductions
Perform payroll audits and reconciliations, including variance analysis against prior payrolls
Ensure compliance with federal, state, and local payroll regulations, including wage and hour laws
Support payroll tax activities including basic tax setup research, employee tax profile updates, and coordination with Payroll Tax team or vendors
Partner with payroll vendors (e.g., UKG, ADP, or other providers) to resolve processing issues, system errors, and tax-related inquiries
Communicate directly with internal stakeholders (HR, Finance) and external clients/brands to resolve payroll inquiries and provide updates
Assist with payroll-related reporting, including standard reports, audit support, and documentation for compliance (e.g., SOX requirements)
Support year-end processing activities including W-2 review and distribution

Fulltime

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Scheduling & Payroll Coordinator

Job Description

Job Responsibility

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