Scheduling & Payroll Coordinator Job at Aramark (San Jose)

Human Resources and Payroll Coordinator

We seek a qualified, resourceful professional to support our accounting and HR o...

Location

United States , Bryan

Salary:

Not provided

Bryan Research & Engineering

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, accounting, HR, or related field
1+ years in QuickBooks (Preferred), Microsoft Office (Excel, Word, Outlook), and HR/payroll processing
advanced knowledge of HR resources, policies, and accounting software is a plus
Proficient in QuickBooks Desktop Enterprise
excellent communication, interpersonal, ethical decision-making, and organizational abilities
strong problem-solving with a service-oriented mindset

Job Responsibility

Prepare timely payroll and related reports for multi-company operations
Maintain records following policies and procedures
Coordinate health, vision, dental, and workers' comp enrollments/terminations ensuring full compliance
Process new hires, revisions, and terminations accurately
Assist in developing and executing personnel procedures, policies, and performance programs
Suggest improvements for organizational efficiency
Ensure legal compliance with state/federal regulations and update policies as required
Facilitate new hire onboarding, scheduling, orientations, and exit interviews
Manage HR information systems, including data entry, auditing for accuracy, compliance, and account reconciliation
Act as primary payroll processor

What we offer

401(k)
Dental, Health, and Vision Insurance
Paid Time Off

District Pharmacy Coordinator

The District Pharmacy Coordinator (DPC) plays a critical role supporting the eff...

Location

United States , WA, OR & ID

Salary:

Not provided

CVS Health

Expiration Date

Until further notice

Requirements

High School Diploma or General Equivalent Development (GED)
Associates Degree preferred
Pharmacy Technician Licensure/Certification must be obtained no later than 90 days in role
1+ years of full-time work experience in a retail and/or corporate environment
Strong interpersonal skills
Strong communication skills
Proven ability to work with a high degree of accuracy and attention to detail
Strong organizational skills
Proficiency in Microsoft Teams, Word, Excel, PowerPoint, and Outlook
Physical demands including data entry, mobility, lifting, and visual acuity

Job Responsibility

Set and maintain Pharmacist schedule for stores in the district
Track and submit pharmacist payroll weekly
Manage vaccine clinic scheduling
Support additional administrative needs at the direction of the Rx DL

What we offer

Affordable medical plan options
401(k) plan with matching company contributions
Employee stock purchase plan
No-cost programs including wellness screenings, tobacco cessation and weight management programs
Confidential counseling and financial coaching
Paid time off
Flexible work schedules
Family leave
Dependent care resources
Colleague assistance programs

Fulltime

People and Culture Coordinator

Join a hotel that is a member of the Accor network, whose group brings together ...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Accor

Expiration Date

Until further notice

Requirements

Ability to communicate clearly and professionally with employees, management, and external stakeholders
Attentive listening to understand employee concerns and P&C-related inquiries
Ability to handle sensitive employee data and confidential information with discretion and integrity
In-depth understanding of company-specific P&C policies, including recruitment, onboarding, performance management, and disciplinary processes
Familiarity with employee handbooks and how to communicate policies to staff effectively
Understanding of onboarding procedures to ensure new employees integrate smoothly into the organization
Strong organizational skills to manage multiple tasks, deadlines, and P&C processes at once
Ensuring accuracy in employee records, payroll data, and recruitment information
Ability to prioritize tasks effectively, especially when managing competing demands or urgent requests
Knowledge of payroll systems and other software tools for P&C administration

Job Responsibility

Assist in drafting and posting job advertisements on various job boards
Schedule interviews, liaise with candidates, and manage interview logistics
Help in screening resumes and conducting preliminary candidate interviews, often checking for qualifications and cultural fit
Assist in preparing onboarding materials, scheduling orientation sessions, and ensuring new hires complete necessary paperwork
Support in performing background checks and verifying references for candidates
Input and maintain employee information into P&C databases or software systems, ensuring accuracy and confidentiality
Maintain and update employee files, including personal information, job titles, performance evaluations, and training records
Ensure that all P&C-related documents are filed properly, either digitally or physically, and remain compliant with legal and regulatory standards
Assist employees with the enrollment process for benefits such as health insurance
Help in collecting data for payroll, including overtime, bonuses, and deductions. Assist in payroll processing, ensuring employees are paid accurately and on time

Fulltime

Project Coordinator

The Role & Responsibility is to be responsible for assisting the Project Manager...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience using Vista by Viewpoint and HCSS (Required)
Experience in the construction industry preferred
Associate Degree or higher preferred, or equivalent work experience
Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/projects
Excellent organizational, interpersonal, and time management skills
Ability to think critically and work independently
Good verbal and written communication skills
Communicates clearly and concisely, both orally and in writing
Ability to work with multiple levels of management with a professional demeanor
Works independently in the absence of supervision

Job Responsibility

Schedule hand-off meetings, send out invites, and coordinate meeting logistics
Assist PM & Superintendent as directed to help execute the project
Work with the project team to streamline and improve processes and procedures
Create and maintain all project files, both physical and electronic
Input data into View Point and Heavy Job
Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures
Request Bonds and Insurance
Submit Pre-lien information
Process BAAQMD notifications and any other required notifications
Assist with Certified Payroll forms and submission of DAS forms

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Restaurant Supervisor - Pavilion Dining

We're looking for Restaurant Supervisor – Pavilion Dining who share a passion fo...

Location

Thailand , Chiang Mai

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Perform all tasks in the Pavilion Dining department
Supervise the consistency or quality and efficiency of food and service
Monitor all amenities so they are delivered on time and are properly maintained
Prepare weekly, monthly and yearly goals and budgets
Prepare staff schedules according to forecasts, daily and weekly payroll reports and scheduled functions
Coordinate and execute functions or special receptions in rooms, suites and boardrooms
Hire, train, supervise and discipline all Pavilion Dining employees
Utilize all computer systems relevant to the department
Maintain a log book with important information to be passed onto management
Establish and effective and efficient method for setting orders properly

Job Responsibility

Perform all tasks in the Pavilion Dining department
Supervise the consistency or quality and efficiency of food and service
Monitor all amenities so they are delivered on time and are properly maintained
Prepare weekly, monthly and yearly goals and budgets
Prepare staff schedules according to forecasts, daily and weekly payroll reports and scheduled functions
Coordinate and execute functions or special receptions in rooms, suites and boardrooms
Hire, train, supervise and discipline all Pavilion Dining employees
Utilize all computer systems relevant to the department
Maintain a log book with important information to be passed onto management
Establish and effective and efficient method for setting orders properly

What we offer

Competitive Salary, wages, and a comprehensive benefits package
Excellent Training and Development opportunities
Complimentary Accommodation at other Four Seasons Hotels and Resort
Complimentary Cleaning for Employee Uniforms
Complimentary Employee Meals

Fulltime

Hr coordinator - timekeeping specialist

This critical role ensures the timely and accurate processing of employee payrol...

Location

United States , Tacoma

Salary:

26.06 - 36.81 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

Three years of recent experience in payroll
Experience with automated timekeeping systems, preferably Kronos
Proficiency in Microsoft Excel and report-writing software
Strong understanding of payroll practices, standards, and regulatory requirements
Excellent communication (written and verbal), organizational, and problem-solving skills
Ability to work independently and as part of a team
Ability to maintain strict confidentiality
Ability to perform accurate mathematical calculations

Job Responsibility

Maintain and process Kronos edit logs for assigned departments, ensuring accuracy and compliance with pay practices and regulations
Submit edit logs to National payroll, monitor for completeness, and resolve discrepancies
Assist management with pay group changes, department transfers, and schedule adjustments
Coordinate with schedulers and staff on schedule changes and waived premiums, proactively identifying and resolving issues
Monitor and edit employee vacation/PTO requests within the Kronos system
Provide training and guidance to staff on accurate time entry and Kronos system features
Conduct audits of time entry data, reports, and processing functions
Serve as a point of contact for time entry audits prior to payroll processing
May serve as Kronos scheduler for assigned departments

What we offer

medical
prescription drug
dental
vision plans
life insurance
paid time off
tuition reimbursement
retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings

Fulltime

Clinical Data Assistant / Nursing Scheduler

The Clinical Data Assistant/Nursing Scheduler supports the daily operational fun...

Location

United States , West Springfield

Salary:

22.00 USD / Hour

ServiceNet

Expiration Date

Until further notice

Requirements

High School Diploma / GED required
Minimum 1 year experience in nursing / scheduling required
Knowledge of healthcare staffing models and residential nursing operations
Advanced scheduling and coordination skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office
Proficiency with scheduling systems, payroll platforms, and electronic health record systems (EHana experience strongly preferred)
Strong problem-solving and critical thinking abilities

Job Responsibility

Develop and maintain comprehensive nursing schedules across residential homes
Create and manage nursing training schedules
Coordinate, manage, and participate in the rotating on-call schedule
serve as lead for on-call operations for medical model home schedules
Collaborate closely with Talent Acquisition and HR to review and participate in interviewing nursing applicants as well as monitoring onboarding progress
Manage relationships with multiple nursing agencies
Process timesheets and invoices, ensuring accurate scheduling, credential verification, and placement
Input required clinical documentation for travel nurses as needed
Serve as the primary point of contact for nurses regarding scheduling, payroll, technology platforms and operational questions
Provide administrative support to nursing management as needed

What we offer

Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Parental leave
Training & development
Generous PTO (time-off) package
Comprehensive health and dental insurance plans
Life insurance and long-term disability insurance
403(b) retirement plan

Fulltime

Payroll Coordinator

We are looking for a detail-oriented Payroll Coordinator to join our team in Men...

Location

United States , Menomonee Falls

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in full-cycle payroll processing for mid-sized organizations (101-500 employees)
Proficiency with payroll systems, particularly UKG Ready (formerly UltiPro)
Strong knowledge of payroll practices, including garnishments and benefits administration
Ability to meet strict deadlines and manage multiple tasks during payroll cycles
Exceptional attention to detail and accuracy in handling payroll data
Solid understanding of compensation structures and benefits coordination
Effective communication skills to liaise with internal teams and resolve payroll queries
Familiarity with journal entry preparation and payroll-related accounting practices

Job Responsibility

Verify and review weekly timecards for hourly employees to ensure accuracy
Process new employee onboarding and compensation adjustments in alignment with payroll schedules
Execute the biweekly payroll cycle, ensuring timely completion by midweek deadlines
Manage garnishments and coordinate with appropriate team members to ensure compliance
Collaborate with the Accounting team to prepare journal entries related to payroll
Provide ongoing support for benefits administration and assist with open enrollment processes
Maintain accuracy and efficiency in handling 401(k) contributions and other automatic deductions
Utilize UKG Ready (formerly UltiPro) to manage payroll operations effectively
Address and resolve payroll-related inquiries promptly and professionally
Support organizational goals by ensuring compliance with payroll regulations and standards

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Scheduling & Payroll Coordinator

Aramark

Location:
United States , San Jose

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 14, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Scheduling & Payroll Coordinator

Human Resources and Payroll Coordinator

District Pharmacy Coordinator

People and Culture Coordinator

Project Coordinator

Restaurant Supervisor - Pavilion Dining

Hr coordinator - timekeeping specialist

Clinical Data Assistant / Nursing Scheduler

Payroll Coordinator

Scheduling & Payroll Coordinator

Aramark

Location:United States , San Jose

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 14, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Scheduling & Payroll Coordinator

Human Resources and Payroll Coordinator

District Pharmacy Coordinator

People and Culture Coordinator

Project Coordinator

Restaurant Supervisor - Pavilion Dining

Hr coordinator - timekeeping specialist

Clinical Data Assistant / Nursing Scheduler

Payroll Coordinator

Location:
United States , San Jose

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
February 14, 2026