CrawlJobs Logo

Scheduling Coordinator

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , San Diego

Category Icon
Category:
Construction

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Our client, a growing construction company, is seeking a highly organized and detail-oriented Scheduling Coordinator to support project operations and ensure efficient scheduling across multiple job sites. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating logistics, and can communicate effectively with project managers, subcontractors, vendors, and field teams.

Job Responsibility:

  • Coordinate and maintain daily, weekly, and long-term schedules for construction projects
  • Communicate with project managers, superintendents, subcontractors, and vendors to confirm timelines, labor needs, and material deliveries
  • Monitor schedule changes and proactively update all relevant stakeholders
  • Track project milestones, deadlines, inspections, and site activities to help keep projects on schedule
  • Assist with scheduling crews, equipment, and subcontractors across multiple active projects
  • Maintain accurate scheduling records, reports, and project documentation
  • Identify scheduling conflicts or delays and escalate issues to management as needed
  • Support project teams with administrative coordination related to timelines, calendars, and resource planning

Requirements:

  • 2+ years of scheduling, project coordination, administrative, or construction support experience preferred
  • Previous experience in the construction, engineering, or related industry is strongly preferred
  • Strong organizational and multitasking skills with excellent attention to detail
  • Proficiency with Microsoft Office Suite
  • Excellent verbal and written communication skills
  • Ability to work independently, prioritize tasks, and adapt to changing project demands

Nice to have:

  • Knowledge of construction project lifecycles and scheduling processes
  • Experience coordinating field operations, subcontractor calendars, or material logistics
  • Strong problem-solving skills and a customer-service mindset
  • Experience with project scheduling or construction management software
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 13, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Scheduling Coordinator

Scheduling Coordinator

At Remember When Healthcare, we believe consistent, compassionate care can chang...
Location
Location
Canada , Bedford
Salary
Salary:
20.00 - 26.00 CAD / Hour
rwhc.ca Logo
REMEMBER WHEN HEALTHCARE
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 1 year of scheduling or coordination experience
  • Strong computer skills and confidence using scheduling tools and mobile apps
  • Excellent communication, professionalism, and customer service etiquette
  • Ability to stay calm and organized under pressure
  • Strong interpersonal and problem-solving skills
  • Self-directed with excellent time management abilities
  • Clear Criminal Record Check and Vulnerable Sector Check required before hire
Job Responsibility
Job Responsibility
  • Use scheduling software to coordinate caregiver schedules according to client care plans and preferences
  • Communicate accurate, timely schedules to caregivers
  • Manage last-minute scheduling challenges and fill shifts promptly
  • Maintain up-to-date caregiver availability and client records
  • Build strong, professional relationships with caregivers, clients, and families
  • Communicate schedule updates clearly and with empathy
  • Collaborate with internal teams to share feedback and resolve issues
  • Document all updates and critical information accurately in the system
  • Ensure continuity of care and client satisfaction through proactive scheduling
What we offer
What we offer
  • Dental and extended health care
  • Life insurance
  • Paid time off
  • RRSP matching
  • On-site parking
  • Professional development and mentorship opportunities
  • Career pathways into leadership, client services, or operations
  • Supportive onboarding program with continuous training
  • Access to modern scheduling and communication software
  • Collaborative team environment with recognition and appreciation events
  • Fulltime
Read More
Arrow Right

Project Coordinator / Scheduler

Arcfield was purpose-built to protect the nation and its allies through innovati...
Location
Location
United States , Louisville, Colorado
Salary
Salary:
22.80 - 39.65 USD / Hour
arcfield.com Logo
Arcfield
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • HS 8-10 years' experience
  • Experience with coordination, scheduling and identification of all long-term, mid-term, and near-term project/program milestones and related activities
  • Experience identifying, scheduling, and coordination issues
  • Experience coordinating with program management staff in multiple and wide-ranging technical programs to ensure that schedules and expectations are completed in a timely manner
  • High proficiency with MS Project
  • Experience with using MS SharePoint, MS Excel, Schedule Risk Assessment (SRA) tools
  • Ability to coordinate between multiple projects and consolidating multiple project schedules, define goals, objectives, deliverables, and associated timelines
  • Experience and skill with facilitating working groups and comprised of technical subject matter experts and program managers
  • Experience with drafting status reports, defining and gathering requirements
Job Responsibility
Job Responsibility
  • Support the Orion Space Solutions Program Management Office (PMO) as primary scheduler to coordinate between multiple projects
  • Lead the creation and managing the frequent updates for multiple schedules to ensure traceability of milestones
  • Develop Integrated Master Schedule (IMS), Work Breakdown Structure (WBS), Critical Path Schedule, dependencies, and other project documentation, as needed
  • Maintain, add, and track team actions using project management methodology and standard collaboration tools (SharePoint, MS Project, Jira, KanBan, etc.)
  • Participate in multiple Integrated Project Teams (IPTs) and Working Groups to extract and communicate necessary scheduling data points
What we offer
What we offer
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Holiday Pay
  • Short Term and Long-Term Disability
  • Retirement and Savings
  • Learning and Development opportunities
  • wellness programs
  • other optional benefit elections
  • Parttime
Read More
Arrow Right

Scheduling Coordinator

We're looking for a Scheduling Coordinator to join this growing team in Bridgwat...
Location
Location
United Kingdom , Bridgwater
Salary
Salary:
28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a coordination or scheduling role (any industry!)
  • Strong organisational and planning skills
  • Comfortable working in a fast-paced environment
  • Proficient in MS Word, Excel, and Outlook
  • Ability to learn new systems and interpret technical information
  • Proactive, self-motivated, and a great team player
Job Responsibility
Job Responsibility
  • Plan and schedule work for a team of field engineers across the UK
  • Coordinate reactive and planned jobs, considering location, expertise, and deadlines
  • Monitor progress and resolve issues quickly to keep projects on track
  • Handle customer enquiries from start to finish
  • Manage shared inboxes and process orders accurately
What we offer
What we offer
  • 22 days annual leave plus Bank Holidays
  • Free parking
  • Cycle to Work scheme
  • Company Pension (4% employer / 5% employee)
  • Supportive and collaborative team
  • Forward-thinking and rapidly growing business
  • Fulltime
Read More
Arrow Right

Scheduling Coordinator

The Scheduling Coordinator is responsible for planning, organizing, and maintain...
Location
Location
Canada , Calgary
Salary
Salary:
Not provided
goldenhomecaregivers.com Logo
Golden Home Caregivers Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ year scheduling experience preferred
  • Skilled in Connecteam or similar tools
  • Strong multitasking and organization skills
  • Proficient in Microsoft and Google applications
  • Excellent in communication
Job Responsibility
Job Responsibility
  • Coordinate with all teams
  • Manage and update staff schedule
  • Communicate changes to clients and staffs
  • Handle admin tasks
  • Use Connecteam for daily operations
What we offer
What we offer
  • Meaningful work that makes a difference
  • Supportive and collaborative team environment
  • Use of modern tools like Connecteam
  • A supportive and fun work environment, opportunities to grow, flexible scheduling, and the chance to make a real difference in people’s lives every day
  • Play any sport with colleagues, the bill is covered
  • Fruit, coffee and snacks provided
Read More
Arrow Right

Scheduling Coordinator

Works collaboratively with the CFO and the Billing Manager to reconcile employee...
Location
Location
United States , Feeding Hills
Salary
Salary:
Not provided
aboveall.care Logo
Above All Talent Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Must be a high school graduate or have a GED equivalency
  • Minimum of 2 years of responsible office experience, preferably in home care
  • Education and/or experience in computer operations/data processing within the past 2 years
  • Maintains a current driver’s license and auto insurance, or can verify reliable transportation while on the job
  • Bilingual (English / Spanish)
  • Visual, hearing ability sufficient to comprehend the English language
  • Excellent written and verbal communication skills
  • Ability to manage effective communication with a variety of personalities
  • Ability to effectively interact with staff, clients and families
  • Ability to effectively problem solve and make independent, appropriate decisions
Job Responsibility
Job Responsibility
  • Reconcile employee work schedules to provide quality care for clients
  • Coordinate staffing and scheduling of field agency personnel to meet client needs
  • Maintain organized employee and client files on a daily basis
  • Manage the branch office in an organized and efficient manner
  • Take on-call duties as a requirement of the job
  • Maintain confidentiality in all aspects of client, staff and Agency information
  • Interact effectively with staff, clients and visitors
  • Exhibit positive interpersonal and telephone communication skills
  • Answer telephones, follow-up on messages, transfer calls
  • Schedule employees to provide client care
What we offer
What we offer
  • Fantastic Office Environment
  • Fulltime
Read More
Arrow Right

Rostering Coordinator

Be part of a dynamic, client-focused team at ACESGroup’s Redfern Services Suppor...
Location
Location
Australia , Redfern
Salary
Salary:
Not provided
acesecurity.com.au Logo
ACES Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in rostering, scheduling, workforce coordination, or service support
  • Leadership or team management experience (preferred for Services Support Lead)
  • Security industry background (desirable)
  • Strong organisational, planning, and time-management skills
  • Excellent communication and interpersonal abilities, with experience liaising with clients
  • Ability to multi-task, prioritise, and work independently in a fast-paced environment
  • Sound understanding of scheduling best practices, agreements, and compliance (desirable)
  • IT savvy – confident in data processing across multiple systems
  • intermediate Excel skills
  • Proactive, solution-oriented, hands-on, and innovative mindset
Job Responsibility
Job Responsibility
  • Develop, maintain, and adjust rosters to meet operational and contractual requirements
  • Liaise with employees and clients to confirm availability, shift allocations, and roster changes
  • Ensure compliance with workplace agreements, EAs, and internal processes
  • Manage ad hoc shift coverage and last-minute replacements
  • Coordinate training sessions and site-specific inductions as required
  • Monitor workforce capacity, report potential gaps, and proactively address client needs
  • Maintain accurate records and communicate clearly with employees, stakeholders, and clients
  • Fulltime
Read More
Arrow Right

Scheduling Administrator

Scheduling Administrator role coordinating engineer's diaries to ensure smooth a...
Location
Location
United Kingdom , Hove
Salary
Salary:
13.00 - 14.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in scheduling
  • Coordination roles preferably with engineers diaries
  • Excellent communication and interpersonal skills
  • Strong attention to detail and ability to multitask
  • Proficiency in scheduling software and Microsoft Office Suite
  • Ability to work under pressure and adapt to changing priorities
Job Responsibility
Job Responsibility
  • Manage and maintain engineer's schedules, ensuring optimal allocation of appointments and resources
  • Liaise with clients, engineers, and internal teams to confirm bookings and resolve scheduling conflicts
  • Monitor job progress and update systems with real-time information
  • Respond promptly to changes, cancellations, and urgent requests
  • Maintain accurate records and documentation related to appointments and job status
What we offer
What we offer
  • parking onsite
  • Fulltime
Read More
Arrow Right

Scheduling Administrator

Scheduling Administrator role coordinating engineer's diaries to ensure smooth a...
Location
Location
United Kingdom , Hove
Salary
Salary:
13.00 - 13.50 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in scheduling, coordination roles preferably with engineers diaries
  • Excellent communication and interpersonal skills
  • Strong attention to detail and ability to multitask
  • Proficiency in scheduling software and Microsoft Office Suite
  • Ability to work under pressure and adapt to changing priorities
Job Responsibility
Job Responsibility
  • Manage and maintain engineer's schedules, ensuring optimal allocation of appointments and resources
  • Liaise with clients, engineers, and internal teams to confirm bookings and resolve scheduling conflicts
  • Monitor job progress and update systems with real-time information
  • Respond promptly to changes, cancellations, and urgent requests
  • Maintain accurate records and documentation related to appointments and job status
What we offer
What we offer
  • Eye care vouchers and money towards glasses for VDU purposes
  • Weekly pay
  • Pension scheme option (with employer contributions)
  • 28 days paid annual leave (Based on a weekly accrual)
  • Fulltime
Read More
Arrow Right