CrawlJobs Logo
InnovAge Logo InnovAge · Office Administration

Scheduling Coordinator

United States, Philadelphia 19.76 - 22.74 USD / Hour · Job Posted March 01, 2026
Apply Position
Job Link Share

Job Description

The Scheduling Coordinator assists in participant care responsibilities by performing receptionist duties, escorting participants to exam rooms and scheduling and coordinating various appointments between the participant and providers. The Scheduling Coordinator also performs a variety of clerical duties and provides administrative support to all clinic functions.

Job Responsibility

  • Schedules appointments with internal providers and with external network specialists’ offices for consultations and procedures as ordered by PACE primary care physicians
  • Assists in prioritizing the scheduling of participants by consulting with medical staff, on a daily basis, to manage the participant flow
  • Works as a liaison to these specialists’ offices for coordinating care and relaying information to PACE operations leadership team as appropriate
  • Coordinates with the transportation department to schedule outside and special in-house appointments for participants
  • Ensures that appointment information is relayed to the appropriate departments and caregivers as necessary in addition to notifying participants and their families of appointments and transportation arrangements
  • Coordinates escorts with the ADHC staff
  • Takes information from participants to start the triage process for those seeking care without a scheduled appointment
  • Greets and checks in participants for clinic appointments, performs any necessary documentation in medical records, and performs computer entries to update participant information
  • Answers clinic telephone calls and directs calls and messages to appropriate parties or voice mail as requested
  • Performs data entry of participant information, diagnostic orders, test results and data PACE information per established procedures
  • Maintains inventory of clinic supplies and puts needed supplies on re-order list. Ensures that necessary supplies are always available
  • Performs any necessary filing or clerical duties necessary to complete charting requirements
  • Completes weekly audits as assigned
  • Confirms that lab results are received and contact the lab company as needed for additional information
  • Requests consultation notes and diagnostic tests by fax as needed

Requirements

  • 1+ yr administrative or clerical experience that includes filing, record keeping, data entry and providing customer service
  • 1+ yr scheduling experience
  • Medical Terminology
  • EMR

Nice to have

  • Using Epic EMR
  • Current state issued Certified Nursing Assistant (CNA) license and/or Medical Assistant certificate
  • Clinic health care experience in a geriatrics setting
  • Experience as a Nursing Assistant in home care, long-term care, daycare or group home

What we offer

  • medical/dental/vision insurance
  • short and long-term disability
  • life insurance and AD&D
  • supplemental life insurance
  • flexible spending accounts
  • 401(k) savings
  • paid time off
  • company-paid holidays
InnovAge - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Scheduling Coordinator

8 matching positions

Scheduling Coordinator

The Scheduling Coordinator assists in participant care responsibilities by perfo...
Location
Location
United States , Loveland
Salary
Salary:
19.76 - 22.74 USD / Hour
innovage.com Logo
InnovAge
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ yr administrative or clerical experience that includes filing, record keeping, data entry and providing customer service
  • 1+ yr scheduling experience
  • Medical Terminology
  • EMR
Job Responsibility
Job Responsibility
  • Schedules appointments with internal providers and with external network specialists’ offices for consultations and procedures as ordered by PACE primary care physicians
  • Assists in prioritizing the scheduling of participants by consulting with medical staff, on a daily basis, to manage the participant flow
  • Works as a liaison to these specialists’ offices for coordinating care and relaying information to PACE operations leadership team as appropriate
  • Coordinates with the transportation department to schedule outside and special in-house appointments for participants
  • Ensures that appointment information is relayed to the appropriate departments and caregivers as necessary in addition to notifying participants and their families of appointments and transportation arrangements
  • Coordinates escorts with the ADHC staff
  • Takes information from participants to start the triage process for those seeking care without a scheduled appointment
  • Greets and checks in participants for clinic appointments, performs any necessary documentation in medical records, and performs computer entries to update participant information
  • Answers clinic telephone calls and directs calls and messages to appropriate parties or voice mail as requested
  • Performs data entry of participant information, diagnostic orders, test results and data PACE information per established procedures
What we offer
What we offer
  • medical/dental/vision insurance
  • short and long-term disability
  • life insurance and AD&D
  • supplemental life insurance
  • flexible spending accounts
  • 401(k) savings
  • paid time off
  • company-paid holidays
  • Fulltime
Read More
Arrow Right

Scheduling Coordinator

Our client, a growing construction company, is seeking a highly organized and de...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of scheduling, project coordination, administrative, or construction support experience preferred
  • Previous experience in the construction, engineering, or related industry is strongly preferred
  • Strong organizational and multitasking skills with excellent attention to detail
  • Proficiency with Microsoft Office Suite
  • Excellent verbal and written communication skills
  • Ability to work independently, prioritize tasks, and adapt to changing project demands
Job Responsibility
Job Responsibility
  • Coordinate and maintain daily, weekly, and long-term schedules for construction projects
  • Communicate with project managers, superintendents, subcontractors, and vendors to confirm timelines, labor needs, and material deliveries
  • Monitor schedule changes and proactively update all relevant stakeholders
  • Track project milestones, deadlines, inspections, and site activities to help keep projects on schedule
  • Assist with scheduling crews, equipment, and subcontractors across multiple active projects
  • Maintain accurate scheduling records, reports, and project documentation
  • Identify scheduling conflicts or delays and escalate issues to management as needed
  • Support project teams with administrative coordination related to timelines, calendars, and resource planning
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
Read More
Arrow Right

Scheduling Coordinator

An exciting opportunity has arisen for a Works Coordinator to join Service Strea...
Location
Location
Australia , Melbourne
Salary
Salary:
Not provided
servicestream.com.au Logo
Service Stream
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 12 months in a scheduling, workforce coordination, or operations support roles
  • Competencies in MS Office Suite: Word & Outlook is essential
  • Strong proficiency in Microsoft Excel (data entry, tracking, and basic analysis)
  • Experience working with enterprise systems (SAP or similar ERP systems)
  • Excellent organisational, time management and administration skills
  • High level attention to detail and proactively meet deadlines
  • Familiarity with scheduling/dispatch systems or workforce management tools
Job Responsibility
Job Responsibility
  • Plan, schedule, and adjust daily work activities for a team of field-based metering technicians
  • Allocate jobs efficiently based on geographic location, priority, skill set, and resource availability
  • Monitor work progress throughout the day and make real-time adjustments to schedules as required
  • Ensure all scheduled works meet client service level agreements (SLAs) and operational targets
  • Maintain accurate and up-to-date scheduling records across internal systems and client platforms
  • Perform high-volume data entry and updates in Excel and relevant client systems
  • Point of contact between field staff, internal teams, and client representatives
  • Communicate schedule updates, conflicts, change and risks to relevant stake holders
  • Generate and process invoices using SAP in line with completed work and contractual requirements
  • Ensure all invoicing data is accurate, validated, and submitted within required time frames
  • Fulltime
Read More
Arrow Right

Scheduling Coordinator

The Scheduling Coordinator assists in participant care responsibilities by perfo...
Location
Location
United States , San Bernardino
Salary
Salary:
21.15 - 24.33 USD / Hour
innovage.com Logo
InnovAge
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ yr administrative or clerical experience that includes filing, record keeping, data entry and providing customer service
  • 1+ yr scheduling experience
  • Medical Terminology
  • EMR
Job Responsibility
Job Responsibility
  • Schedules appointments with internal providers and with external network specialists’ offices for consultations and procedures as ordered by PACE primary care physicians
  • Assists in prioritizing the scheduling of participants by consulting with medical staff, on a daily basis, to manage the participant flow
  • Works as a liaison to these specialists’ offices for coordinating care and relaying information to PACE operations leadership team as appropriate
  • Coordinates with the transportation department to schedule outside and special in-house appointments for participants
  • Ensures that appointment information is relayed to the appropriate departments and caregivers as necessary in addition to notifying participants and their families of appointments and transportation arrangements
  • Coordinates escorts with the ADHC staff
  • Takes information from participants to start the triage process for those seeking care without a scheduled appointment
  • Greets and checks in participants for clinic appointments, performs any necessary documentation in medical records, and performs computer entries to update participant information
  • Answers clinic telephone calls and directs calls and messages to appropriate parties or voice mail as requested
  • Performs data entry of participant information, diagnostic orders, test results and data PACE information per established procedures
What we offer
What we offer
  • medical/dental/vision insurance
  • short and long-term disability
  • life insurance and AD&D
  • supplemental life insurance
  • flexible spending accounts
  • 401(k) savings
  • paid time off
  • company-paid holidays
  • Fulltime
Read More
Arrow Right

Scheduling Coordinator

We are looking for a Scheduling Coordinator to support staffing operations at ou...
Location
Location
United States , Ayer
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in scheduling, staffing coordination, or a related administrative support role
  • High school diploma required
  • additional college coursework or a bachelor’s degree is preferred
  • Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment is preferred
  • Strong organizational skills with the ability to manage multiple schedule updates and competing priorities
  • Effective written and verbal communication skills for working with staff and nursing leadership
  • Proficiency with typing, general computer applications, and electronic scheduling platforms
  • Experience with scheduling or workforce systems such as Paycom or similar software is preferred
  • Ability to handle confidential payroll and staffing information with accuracy and professionalism
Job Responsibility
Job Responsibility
  • Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift
  • Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner
  • Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization
  • Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff
  • Prepare and update payroll-related timesheet information for review and final approval by unit leadership
  • Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes
  • Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity
  • Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Scheduling Coordinator

We are looking for a Scheduling Coordinator to support staffing operations at ou...
Location
Location
United States , Devens
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in scheduling, staffing coordination, or a related administrative support role
  • High school diploma required
  • additional college coursework or a bachelor's degree is preferred
  • Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment is preferred
  • Strong organizational skills with the ability to manage multiple schedule updates and competing priorities
  • Effective written and verbal communication skills for working with staff and nursing leadership
  • Proficiency with typing, general computer applications, and electronic scheduling platforms
  • Experience with scheduling or workforce systems such as Paycom or similar software is preferred
  • Ability to handle confidential payroll and staffing information with accuracy and professionalism
Job Responsibility
Job Responsibility
  • Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift
  • Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner
  • Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization
  • Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff
  • Prepare and update payroll-related timesheet information for review and final approval by unit leadership
  • Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes
  • Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity
  • Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • free online training
  • Fulltime
Read More
Arrow Right

Scheduling Coordinator

We are looking for a highly organized and service-oriented Scheduling Coordinato...
Location
Location
United States , Bridgewater
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated background in customer service and scheduling, with strong verbal and written communication skills
  • Experienced in coordinating multiple calendars and appointments using Microsoft Outlook
  • Comfortable with data entry and Excel-based tracking, supporting accurate documentation and reporting
  • Able to maintain a consistent work schedule while remaining flexible to occasional business-driven changes
  • Highly organized, with a strong focus on precision, follow-through, and attention to detail
  • Quick to learn and adapt to new systems, tools, and procedures without loss of productivity
  • Works effectively with cross-functional teams and business stakeholders to support shared goals
  • Dedicated to delivering a detail oriented, courteous, and high-quality service experience
Job Responsibility
Job Responsibility
  • Managed appointment scheduling to support client needs and business priorities
  • Executed tasks efficiently by utilizing internal systems and resources to meet deadlines
  • Maintained a high level of accuracy and attention to detail to improve overall scheduling quality
  • Communicated proactively with clients to resolve questions and address scheduling concerns
  • Responded to client inquiries within established service-level expectations
  • Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership
  • Coordinated and maintained multiple calendars using Microsoft Outlook
  • Partnered with team members and leadership to streamline scheduling workflows and improve efficiency
  • Supported onboarding and training of new hires by aligning schedules with skill level and operational needs
  • Ensured compliance with company policies while delivering consistent, detail-oriented service
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Scheduling Coordinator

The Scheduling Coordinator will manage and maintain project schedules, coordinat...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • Associate’s or Bachelor’s degree in Construction Management, Business, or related field preferred
  • 2+ years of experience in scheduling, project coordination, or administrative support, preferably in construction
  • Proficiency with scheduling software (e.g., Microsoft Project, Procore, Smartsheet) and Microsoft Office Suite
  • Strong organizational, multitasking, and time-management skills
  • Excellent communication skills, with the ability to collaborate effectively across teams
  • Detail-oriented and able to adapt to changing priorities in a fast-paced environment
Job Responsibility
Job Responsibility
  • Develop, maintain, and update project schedules, ensuring alignment with project timelines and milestones
  • Coordinate with project managers, field staff, subcontractors, and vendors to schedule work, deliveries, and inspections
  • Track project progress and communicate schedule changes or delays to relevant stakeholders
  • Maintain accurate scheduling records and reports, ensuring documentation is up to date
  • Assist with resource allocation and planning to optimize productivity and minimize downtime
  • Support project teams with administrative tasks related to scheduling, including meeting coordination and reporting
  • Ensure compliance with company policies, safety standards, and project requirements
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right