Scheduling Coordinator Job at Robert Half (Ayer)

Scheduling Coordinator

Robert Half

Location:
United States , Ayer

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for a Scheduling Coordinator to support staffing operations at our Devens, Massachusetts location. This role focuses on building and adjusting clinical schedules to maintain appropriate shift coverage while responding to changing staffing needs and patient volume. The position also assists with payroll timekeeping updates and works closely with nursing leadership to keep scheduling information accurate, timely, and aligned with operational goals.

Job Responsibility:

Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift
Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner
Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization
Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff
Prepare and update payroll-related timesheet information for review and final approval by unit leadership
Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes
Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity
Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy

Requirements:

Minimum of 2 years of experience in scheduling, staffing coordination, or a related administrative support role
High school diploma required
additional college coursework or a bachelor’s degree is preferred
Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment is preferred
Strong organizational skills with the ability to manage multiple schedule updates and competing priorities
Effective written and verbal communication skills for working with staff and nursing leadership
Proficiency with typing, general computer applications, and electronic scheduling platforms
Experience with scheduling or workforce systems such as Paycom or similar software is preferred
Ability to handle confidential payroll and staffing information with accuracy and professionalism

Nice to have:

additional college coursework or a bachelor’s degree
Prior experience in a hospital, clinic, nursing home, medical center, or similar healthcare environment
Experience with scheduling or workforce systems such as Paycom or similar software

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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