Scheduling & Client Services Coordinator – Travel Job at Traveling with Tasha (Omaha)

Scheduling & Client Services Coordinator – Travel

We are seeking a Scheduling & Client Services Coordinator to assist with organiz...

Location

United States , Greenville, South Carolina

Salary:

Not provided

Traveling with Tasha

Expiration Date

Until further notice

Requirements

strong organizational skills
attention to detail
customer service experience

Job Responsibility

communicating with clients regarding travel needs
organizing booking details
coordinating reservations through approved suppliers
reviewing confirmations
maintaining accurate records
providing ongoing support throughout the planning process

What we offer

training and ongoing professional development provided
flexible remote environment with growth potential

Scheduling & Client Services Coordinator – Travel

We are seeking a Scheduling & Client Services Coordinator to assist with organiz...

Location

United States , Greenville, South Carolina

Salary:

Not provided

Traveling with Tasha

Expiration Date

Until further notice

Requirements

No prior travel industry background is required
strong organizational skills
attention to detail
customer service experience

Job Responsibility

Communicating with clients regarding travel needs
organizing booking details
coordinating reservations through approved suppliers
reviewing confirmations
maintaining accurate records
providing ongoing support throughout the planning process

What we offer

Training and ongoing professional development are provided
flexible remote environment with growth potential

Scheduling & Client Services Coordinator – Travel

We are seeking a Scheduling & Client Services Coordinator to assist with organiz...

Location

United States , Tampa, Florida

Salary:

Not provided

Traveling with Tasha

Expiration Date

Until further notice

Requirements

strong organizational skills
attention to detail
customer service experience

Job Responsibility

communicating with clients regarding travel needs
organizing booking details
coordinating reservations through approved suppliers
reviewing confirmations
maintaining accurate records
providing ongoing support throughout the planning process

What we offer

training and ongoing professional development
flexible remote environment with growth potential

Associate Coordinator, Client Services

As Associate Coordinator, Client Services, you will support client-facing excell...

Location

United States

Salary:

40000.00 - 55000.00 USD / Year

Vaniam Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree
Strong customer service focus
history of going above and beyond
Strong attention to detail and enjoyment of administrative tasks
Expert organization and follow-through skills
Strong skills in PowerPoint or other slide creation software
comfort with creating and formatting slide decks
Ability to communicate clearly and work collaboratively in a dynamic, virtual environment
Strong interpersonal skills
interact effectively and professionally at all levels

Job Responsibility

Serve as the point of contact for internal client services leadership and cross-functions (Creative, Sci Comm, Finance, etc.)
Create kick-off documents and meeting materials that support client deliverables
Manage best practices across clients with enforcement of SOPs
Coordinate with Business Operations, Digital, Creative, and Editorial teams to ensure timelines as directed by client services leadership
Partner with client services on tasks such as proposal or SOW preparation, call setup, status updates, and other coordination tasks for business development
Pitch coordination: timelines, routing, and process management with Client Services Leadership
Support meeting coordination and routing of agenda items and action items post-call to ensure clarity and accountability
Support team meetings management and scheduling
Support regular project status meetings with internal core team and clients as necessary
Prepare, schedule, and participate in client status meetings as needed

What we offer

100% remote environment with opportunities for local meetups
Positive, diverse, and supportive culture
Passionate about serving clients focused on cancer and blood diseases
Investment in you with opportunities for professional growth and personal development through Vaniam Group University
Health benefits – medical, dental, vision
Generous parental leave benefit
Focused on your financial future with a 401(k) plan and company match
Work-life balance and flexibility
Flexible time off policy for rest and relaxation
Volunteer time off for community involvement

Fulltime

Conference Services Coordinator

We are seeking a detail-oriented and highly organized Conference Services Coordi...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Must have hands-on event experience
3+ years of experience providing full-cycle event support
Coordinate all aspects of conference and event planning, including logistics execution from start to finish
Manage catering arrangements, travel coordination, and overall event logistics
Oversee vendor relationships and ensure timely delivery of services
Handle conference coordination for multiple events and meetings
Strong proficiency in Microsoft Office Suite, Canva, and Cvent required
Excellent written and verbal communication skills
Ability to stay organized, manage multiple priorities, and provide a high level of service throughout the event process.

Job Responsibility

Coordinate all aspects of meetings, conferences, and events from planning through execution
Serve as the main point of contact for internal stakeholders, clients, vendors, and event attendees
Manage event calendars, meeting schedules, room bookings, and space reservations
Arrange catering, audiovisual services, signage, transportation, lodging, and other event logistics
Prepare event materials, agendas, reports, and post-event summaries
Monitor event budgets, process invoices, and track expenses
Ensure conference rooms and event spaces are set up according to specifications
Troubleshoot issues during events and provide real-time support as needed
Maintain accurate records of event details, vendor contracts, and service requests

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Travel Coordinator

A corporate travel agency is seeking a Travel Coordinator to join their team and...

Location

United States , Taneytown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or a similar business support role
Demonstrated ability to arrange travel, manage schedules, and handle detailed coordination tasks accurately
Strong customer service skills with the ability to communicate clearly by phone, email, and in person
Experience answering inbound calls and responding to requests in an accurate and timely manner
Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
High attention to detail and a consistent approach to completing work accurately
Proficiency with calendar management and general office administrative tasks
Must have reliable transportation and the ability to drive as required for the position

Job Responsibility

Assist clients with corporate travel arrangements
Manage office operations and administrative tasks
Provide exceptional service to customers and team members
Coordinate schedules, reservations, and travel-related documentation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Support Assistant/Office Services Coordinator

The Administrative Support Assistant / Office Services role in our Miami office ...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent required
Associate’s or Bachelor’s degree preferred
Prior experience in legal administrative support, office services, or reception is a plus
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent communication skills, both written and verbal
Strong organizational and time management skills
Ability to maintain confidentiality and handle sensitive information
Professional demeanor and dependable work ethic

Job Responsibility

Provide overflow secretarial support to attorneys and Legal Administrative Assistants
Edit, format, and proofread correspondence, memos, reports, and legal documents
Maintain calendars, schedule meetings, and arrange travel
Enter attorney time for billing and assist with monthly billing processes
Handle expense reimbursements, check requests, and invoice processing
Maintain and retrieve client files (electronic and hard copy)
Collaborate across teams
Perform general clerical tasks including copying, scanning, faxing, and filing
Prepare courier packages
Distribute mail and manage supply inventory

Fulltime

Logistics & Scheduling Coordinator

Location

Malta

Salary:

Not provided

QPML

Expiration Date

Until further notice

Requirements

In-depth knowledge of local geography and travel patterns across Malta and Gozo
Familiarity with common field/service equipment (e.g., PPE, instruments, tools) and job site setups
Strong logistical planning and problem-solving skills
Prior experience in scheduling, dispatching, or operations (especially in a service or consultancy environment)
Good communication and interpersonal skills, both written and verbal
Comfortable using scheduling software, Excel, and communication tools (e.g., Teams, WhatsApp)
Familiarity with equipment and materials commonly used in technical, consultancy, or field service roles
Strong organizational skills and ability to prioritize under pressure
Proficiency in Microsoft Excel, scheduling tools, and digital communication platforms
Excellent interpersonal and communication skills in both English and Maltese

Job Responsibility

Schedule and assign team members to various projects and client locations daily
Understand client needs, project scopes, and required tools/equipment to match our personnel appropriately
Optimise travel routes and time management based on geographic knowledge
Ensure all necessary equipment and documentation are arranged or communicated before deployment
Maintain real-time updates of team members’ availability and job status
Serve as point-of-contact for our team members in the field regarding directions, resources, or changes
Coordinate with internal departments and clients to anticipate needs and address any on-site issues swiftly
Plan and assign daily consultant deployments across client sites based on availability, expertise, location, and job requirements
Ensure that all relevant equipment, PPE, and site-specific requirements are communicated and arranged ahead of time
Maintain an accurate and up-to-date scheduling system reflecting consultant availability and project timelines

Fulltime

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Scheduling & Client Services Coordinator – Travel

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Scheduling & Client Services Coordinator – Travel

Scheduling & Client Services Coordinator – Travel

Scheduling & Client Services Coordinator – Travel

Scheduling & Client Services Coordinator – Travel

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Travel Coordinator

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Logistics & Scheduling Coordinator

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