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Scheduler and Business Office Admin Support

Deutsches Altenheim

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Location:
United States , West Roxbury

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The dual purpose of this job position is to ensure appropriate scheduling of all licensed and non-licensed nursing staff to cover shifts 24 hours per day, 7 days per week and to ensure the completion of resident monthly billing functions.

Job Responsibility:

  • Ensure adequate licensed and non-licensed nursing staff to meet CJL staffing patterns and federal and state requirements
  • Review, record, and manage requests for time off in accordance with CJL’s policies and procedures
  • Maintain staff attendance records
  • Update staffing sheets on an ongoing basis
  • Replace any call-outs as soon as possible
  • Monitor schedules to ensure that overtime is not incurred without the prior approval of the Administrator
  • Track annual staff education needs for resident care department
  • Oversee scheduling of residents for onsite specialist visits (podiatry, dermatology, dentist)
  • Assist with weekly payroll
  • Complete and submit monthly ancillary billing charges for residents
  • Submit monthly LTC insurance claims
  • Provide correspondence to residents and families regarding rent increases, payment reports for tax purposes, monthly invoices etc…
  • Field calls related to resident billing and monthly invoices

Requirements:

  • Must have computer experience
  • Experience as a scheduler in a health care setting preferred
  • ADP experience preferred
  • Must possess outstanding organizational skills
  • Must be able to interact effectively and professional with residents, family members, visitors, governmental agencies/personnel and other staff members
What we offer:
  • Rewarding job within an outstanding and recognized organization
  • Great working environment in our state-of-the-art facility located on Lynnfield St
  • Health, Dental and Vision Insurance
  • Company-funded Life Insurance Policy
  • Voluntary STD, LTD, Accident, Critical Illness Insurance
  • 403(b) Retirement Savings
  • Flexible Spending Account
  • Paid time off, vacation and sick time
  • Paid Birthday
  • Free Meals
  • Free Parking
  • Tuition reimbursement
  • Inclusive company culture

Additional Information:

Job Posted:
December 26, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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