Scheduler & administrator

• Manage daily and weekly scheduling requirements across the team
• Coordinate staff rotas, shift changes, and availability updates
• Ensure schedules are communicated clearly and in a timely manner
• Support the planning and coordination of internal and external events
• Liaise with relevant stakeholders to confirm logistics, timings, and resource needs
• Prepare, process, and track Purchase Orders (POs)
• Maintain accurate records, logs, and documentation
• Capture and input data into relevant systems with a high level of accuracy
• Provide note taking support during meetings and distribute minutes/actions
• Assist with general administrative duties to support the wider team
• Act as a point of contact for scheduling queries and administrative requests
• Build strong working relationships with internal teams and external partners
• Ensure clear, professional communication at all times

• Excellent communication skills and a strong customer focus
• Confidence and ability to establish and maintain good and effective working relationships at all levels
• Experience with scheduling or coordination roles (preferred but not essential)
• Ability to work independently and manage multiple priorities
• Ability to work to deadlines, multitasking and working under pressure
• Excellent IT Skills including Microsoft Software Packages (e.g. Excel)
• Able to achieve vetting to BS7858 Standards

Experience with scheduling or coordination roles

• Paid Lunch Break
• Company sick pay scheme
• Paid SIA license renewals
• Enhanced Family Leave Pay
• Cycle to Work Scheme
• High staff discounts & rewards scheme
• Access to Digital GP
• Excellent pension scheme
• Death in Service - £5000
• Recruitment bonus scheme
• New business lead scheme
• Employee assistance programme