Scanning Clerk Job at Robert Half (El Segundo)

Scanning Clerk

We are looking for a detail-oriented Scanning Clerk to support high-volume docum...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in document scanning, records administration, imaging support, or electronic file archiving is preferred
Familiarity with production-level scanners, imaging devices, and related document capture software
Strong attention to detail with the ability to identify image quality issues and correct processing errors
Ability to manage repetitive, high-volume tasks while staying organized and accurate throughout the day
Understanding of quality assurance practices in a document handling or records environment
Detail-oriented approach to confidential information and secure record management
Basic ability to follow documented procedures and work independently within established workflows

Job Responsibility

Prepare, sort, and organize incoming paper files so they are ready for efficient high-volume scanning
Operate document imaging and scanning equipment to create clear, complete electronic records from physical materials
Review scanned images for readability, completeness, and proper alignment to uphold quality expectations
Assign accurate index information and file categories so digital documents can be stored and retrieved easily
Handle sensitive records with discretion and follow established procedures for secure document processing
Save and distribute digitized files to approved storage media, including CDs or other designated digital formats when needed
Maintain an orderly workflow by tracking document batches and resolving issues that could affect turnaround time or accuracy

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Scanning Clerk

We are looking for a detail-oriented Scanning Clerk to join our team on a contra...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years’ experience handling confidential files and document management
Proficiency in scanning documents and organizing digital files
Familiarity with cloud-based file storage systems like Box
Strong understanding of privacy standards and data protection protocols
Exceptional attention to detail and organizational skills
Ability to work independently while meeting deadlines
Previous experience in an HR or administrative setting is preferred

Job Responsibility

Scan and digitize paper HR files, ensuring accuracy and completeness
Organize and label scanned documents by employee name and document type for easy retrieval
Upload all digitized files to the organization’s cloud-based storage platform, Box
Verify the quality and accuracy of uploaded files to maintain data integrity
Follow strict confidentiality guidelines to safeguard sensitive employee information
Collaborate with HR staff to ensure all files are appropriately categorized and accessible
Manage physical documents during the scanning process to maintain order and prevent loss
Complete all document uploads within the project timeline to meet organizational deadlines

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Scanning clerk

A large construction company in Baltimore is seeking a reliable and organized Sc...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in receptionist or administrative roles
Proficiency in scanning and document management
Strong organizational skills and attention to detail
Ability to manage multiple tasks efficiently
Excellent communication skills, both verbal and written
Familiarity with basic office equipment and software
A proactive and team-oriented mindset
High school diploma or equivalent required

Job Responsibility

Perform receptionist tasks, including greeting visitors and managing incoming calls
Scan and organize documents to ensure accurate record-keeping
Handle general clerical duties such as filing, data entry, and maintaining office supplies
Provide administrative support to team members as needed
Assist in managing schedules and appointments
Ensure all documentation is properly sorted and stored
Respond to inquiries with attention to detail and in a timely manner
Collaborate with colleagues to streamline office processes
Maintain a clean and organized workspace
Support additional office functions as required by the team

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Scanning Clerk

A software firm in El Segundo is seeking a reliable and detail-oriented Scanning...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Ability to work onsite and commit to an 8-hour workday
Comfortable with repetitive tasks and maintaining focus throughout the day
Strong attention to detail and reliability in meeting project deadlines
Basic computer literacy, including navigating files and using scanning software
Capability to lift and move boxes containing documents (light to moderate lifting)

Job Responsibility

Scan physical documents into digital systems accurately and efficiently
Prepare documents for scanning (sorting, organizing, removing staples/clips)
Verify scanned files for quality, accuracy, and completeness
Label, index, and organize digital files according to established guidelines
Maintain confidentiality and handle sensitive information responsibly
Meet daily productivity and quality standards
Work closely with project team members to ensure timelines are met

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Imaging/Coding Associate (Scanning Clerk)

We are looking for a detail-oriented Imaging/Coding Associate (Scanning Clerk) t...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing document scanning, photocopying, or image-based records processing
Ability to follow established procedures and quality assurance standards with strong attention to detail
Comfortable handling repetitive tasks while maintaining accuracy in a high-volume environment
Ability to organize materials efficiently and manage multiple document batches within deadlines

Job Responsibility

Prepare paper records for imaging by organizing, sorting, and reviewing documents before scanning
Operate sheet-fed and thermal scanning equipment to convert physical files into clear digital images
Check scanned output for completeness, readability, and accuracy to help protect data integrity
Apply indexing details and coding information so electronic records can be retrieved efficiently
Create CDs or other requested media outputs when document files need to be distributed or archived
Support records management activities by maintaining orderly digital and physical document workflows
Use imaging tools and related software to process files in accordance with established procedures

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Accounts Payable Scanning Clerk

We are looking for an entry-level Accounts Payable Scanning Clerk to join our te...

Location

United States , Santa Monica

Salary:

23.00 - 25.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Familiarity with accounts payable processes, including invoice coding and payment procedures
Experience with invoice processing and check runs
Strong organizational skills and attention to detail
Ability to collaborate effectively with vendors and internal teams
Basic proficiency in financial systems or accounting software
Excellent problem-solving skills to address discrepancies or issues
Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Job Responsibility

Process and verify invoices to ensure accuracy and proper documentation
Apply correct coding to invoices to enable accurate financial reporting
Conduct regular check runs to facilitate timely payments
Review and reconcile accounts payable transactions to maintain error-free records
Collaborate with vendors and internal teams to resolve payment discrepancies
Maintain detailed records of all accounts payable activities for audits and reporting
Monitor invoice processing timelines to ensure compliance with company policies
Assist in preparing reports related to accounts payable performance
Support the finance team with additional tasks as needed to maintain workflow efficiency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Imaging/Coding Associate (Scanning Clerk)

We are looking for a detail-oriented Imaging/Coding Associate (Scanning Clerk) t...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in document imaging, electronic archiving, or records management is highly desirable
Familiarity with imaging equipment and software, including sheet-fed and thermal scanners, is preferred
Strong attention to detail and the ability to maintain high levels of accuracy
Ability to follow established procedures and quality assurance protocols
Proficiency in coding and indexing documents for electronic storage
Excellent organizational skills and the ability to manage multiple tasks simultaneously
Basic troubleshooting skills for imaging equipment
Strong verbal and written communication skills to coordinate with team members effectively

Job Responsibility

Prepare physical documents for scanning by organizing and ensuring they are ready for processing
Operate imaging equipment to convert hardcopy documents into electronic files using sheet-fed and thermal imaging technology
Perform quality assurance checks to ensure the accuracy and integrity of scanned images and associated data
Index and categorize electronic documents for efficient retrieval and archiving
Burn data onto CDs when required, ensuring proper labeling and storage
Collaborate with team members to meet project deadlines and maintain workflow efficiency
Utilize imaging equipment and software to support document management and archiving processes
Maintain organized records of scanned files and ensure compliance with organizational standards
Troubleshoot minor issues with imaging equipment to minimize downtime

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Bilingual Receiving Clerk (Spanish/English)

Robert Half is seeking a detail-oriented and organized Bilingual Receiving Clerk...

Location

United States , Hanford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Bilingual in English and Spanish required
1+ years of receiving, inventory, administrative, or clerical experience preferred
Proficiency in Microsoft Office Suite, including Excel and Outlook
Strong data entry and organizational skills
Excellent written and verbal communication skills
Ability to work independently and manage multiple priorities in a fast-paced environment

Job Responsibility

Receive and verify incoming shipments against purchase orders and packing slips
Enter receiving data into company systems and maintain accurate records
Process and organize shipping and receiving documentation
Communicate with vendors, carriers, and internal departments regarding deliveries and discrepancies
Assist with inventory tracking and reporting
File, scan, and maintain electronic and physical records
Respond to phone calls and emails related to receiving activities
Support general administrative duties as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

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