Sales Operations & Billing Coordinator Job at Robert Half (Santa Monica)

Ad Operations Coordinator

Reporting to the Senior Ad Operations Manager, you will be responsible for deliv...

Location

Germany

Salary:

Not provided

Acast

Expiration Date

Until further notice

Requirements

Previous experience in media, ad operations, publishing, sales or broadcast/podcasting is beneficial but not essential - transferable skills will be considered
Programmatic knowledge is desirable but not required
You’re organized, have high attention to detail and comfortable working closely with data
You know how to manage and prioritize tasks
You’re adaptable to learning new tools and processes
You are both independent and collaborative
you like working as part of a team
You’re comfortable liaising with multiple stakeholders
You have intermediate excel skills and comfortable with business intelligence tools
Candidates are required to speak fluent German and English language

Job Responsibility

Manage set-up and delivery of Ad & Sponsorship audio campaigns
Ensure campaigns go live on time and deliver in full
Provide inventory forecasts and STR updates to Sales teams
Build programmatic deals and collaborate with agency leads
Create post campaign analysis reports to be shared with clients
Troubleshoot delivery issues
Manage podcast inventory settings and requests
Ensure all sales orders are approved in our CRM and prepared for billing and podcaster payouts

Sales Support Coordinator

Join a dynamic organisation that specialises in media, entertainment, arts, and ...

Location

United Kingdom , City Of London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a sales support, operations, or project coordination role
Strong administrative skills and excellent attention to detail
Confident communicator with the ability to coordinate across multiple teams
Proficient in Microsoft Office (particularly Excel and Outlook)
Organised, proactive, and able to manage multiple tasks and deadlines

Job Responsibility

Provide operational and administrative support to Account Managers and Project Managers
Manage client setup, ensuring accurate data entry and compliance with internal processes
Place orders with manufacturers, tracking progress through to delivery
Coordinate with the Project Management team to confirm delivery dates, logistics, and installations
Prepare and issue invoices, ensuring all billing is accurate and timely
Oversee order stage completion, ensuring all documentation is correct before handover
Maintain clear communication between clients, internal departments, and suppliers
Support with ad-hoc administrative and project coordination tasks as required

What we offer

Competitive salary based on experience (£35-40k)
Work with renowned international brands
Opportunities for career advancement within a global entity
A supportive, collaborative team culture
Exposure to the full project lifecycle - from quote to completion

Fulltime

Operations Coordinator

Join Our Team as an Operations Executive! Are you a motivated and organised prof...

Location

United Kingdom , Bromley

Salary:

30000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A strong sense of motivation and initiative
Excellent organisational and customer service skills
Meticulous attention to detail
The ability to adapt in a fast-paced, dynamic environment
A knack for prioritisation
Experience with letters of credit and documentary credits
Proficiency in Excel and experience with data management tools
Familiarity with MS Office products (Word, PowerPoint, etc.)
Experience with containerized shipments

Job Responsibility

Coordinate task assignments and track progress to meet shipping deadlines and uphold quality standards
Oversee containerized and bulk vessel shipments from start to finish
Ensure compliance with booking schedules and documentation requirements
Address issues related to container delays, damages, or misrouting, escalating to management as needed
Facilitate communication between purchasing and sales teams regarding shipping schedules
Maintain accurate records of purchase orders, sales orders, and shipment statuses in the order book
Collaborate with management to allocate purchases and shipments effectively
Manage agreed allocations in the company's software system (Airtable)
Prepare post-calculation reports (P&L) upon order completion
Monitor and manage warehouse stock positions

Fulltime

Community Manager

A high-end coworking space in Beverly Hills is hiring a General Manager on a con...

Location

United States , Beverly Hills

Salary:

25.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

3-6 years of experience in coworking, hospitality, sales, or operations
Strong background in sales, customer service, and business operations
Previous experience in office administration, customer service, or a similar role
Strong communication skills, both written and verbal, with a customer-focused mindset
Ability to manage multiple tasks in a fast-paced environment while maintaining attention to detail
Proficiency in handling clerical duties, including document scanning and record management
Familiarity with reception tasks, such as answering inbound calls and welcoming visitors
Flexibility to work varying shifts and occasional Fridays off as needed
Strong problem-solving skills and the ability to coordinate with vendors and handle facilities-related issues

Job Responsibility

Manage and oversee the performance of the onsite coworking team
Support team members in their professional growth and provide ongoing training and mentorship
Drive motivation, accountability, and performance across areas such as sales, operations, member experience, finance, and hospitality
Lead the end-to-end sales process, including tours, pitches, negotiations, and contract execution
Build and manage a strong pipeline of leads while maintaining current member retention efforts
Collaborate with the sales and leasing teams to execute successful strategies for lease-up campaigns
Focus on member renewals by arranging meetings and negotiating terms
Ensure the coworking space meets high standards of quality and member satisfaction
Organize and manage member move-ins and move-outs
Maintain vendor and partner relationships

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Groups And Events Coordinator

We are looking for a Group Reservations/Events Coordinator to join our Sales Dep...

Location

New Zealand , Auckland

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Ability to communicate clearly, appropriately and professionally with guests and stakeholders
Engage guests in conversation regarding their stay, property services, and area attractions/offerings
Exceptional computer skills - Microsoft Office Words, PowerPoint, Excel, Outlook
Experience with using reservation system e.g. MARSHA, Fidelio, OPERA is preferred
Hospitality background is essential
Sales experience would be a bonus
Individual who can comply with quality assurance expectations and standards

Job Responsibility

Input group rooming lists using reservation systems (e.g., MARSHA, Fidelio, OPERA)
Keep organized files of all groups for easy and accurate reference for an event
Revise room blocks in the reservation system to maintain the required number of available rooms after rooming lists are entered
Set-up proper billing accounts according to Accounting policies
Input and access data in reservation system by entering correct information into proper fields
Indicate special room reservation types by inputting the correct code and rate into the reservation system
Liaise with F&B, Kitchen, Sales and other relevant departments to make sure that the client achieve seamless service during their business stay at the hotel
Work with the sales team on any tradeshow or events
Design, confirm, and effectively communicate room layouts and set-up requirements for special events
Enter and retrieve information contained in computer databases

What we offer

Competitive salary and benefits
Discounted staff parking
Discounted food & beverages for all Marriott properties throughout the world
Discounted accommodation for all Marriott properties throughout the world
Discounts on food and beverage in all outlets of the Hotel
Unlimited career and development opportunities

Fulltime

Operations Executive

Join our team as an Operations Executive! Are you a motivated and organised prof...

Location

United Kingdom , Bromley

Salary:

35000.00 - 45000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

A strong sense of motivation and initiative
excellent organisational and customer service skills
meticulous attention to detail
the ability to adapt in a fast-paced, dynamic environment
a knack for prioritisation
experience with letters of credit and documentary credits
proficiency in Excel and experience with data management tools
familiarity with MS Office products (Word, PowerPoint, etc.)
experience with containerised shipments

Job Responsibility

Coordinate task assignments and track progress to meet shipping deadlines and uphold quality standards
oversee containerized and bulk vessel shipments from start to finish
ensure compliance with booking schedules and documentation requirements
address issues related to container delays, damages, or misrouting, escalating to management as needed
facilitate communication between purchasing and sales teams regarding shipping schedules
maintain accurate records of purchase orders, sales orders, and shipment statuses in the order book
collaborate with management to allocate purchases and shipments effectively
manage agreed allocations in the company's software system (Airtable)
prepare post-calculation reports (P&L) upon order completion
monitor and manage warehouse stock positions

What we offer

Equal-opportunities employer
inclusive environment
vibrant environment
reasonable adjustments available for application process

Fulltime

Collections Specialist

The Collection Specialist is responsible for managing customer accounts, reducin...

Location

Canada , Mississauga

Salary:

60000.00 - 65000.00 CAD / Year

Canteen

Expiration Date

Until further notice

Requirements

3–5 years of collections, billing, or credit experience (industry experience is a plus)
Strong communication (verbal & written) and negotiation skills
Excellent attention to detail with strong analytical and problem-solving abilities
Intermediate to advanced skills in Excel
Experience with ERP/AR systems

Job Responsibility

Proactively manage an assigned portfolio of customer accounts to ensure timely collection of outstanding receivables
Conduct regular outbound calls, emails, and follow-ups with customers regarding overdue invoices
Build strong working relationships with customers to resolve payment issues and encourage on-time payments
Monitor customer payment trends and escalate concerns as needed
Review customer accounts for accuracy, validate outstanding balances, and reconcile discrepancies
Investigate short payments, deductions, credit issues, unapplied cash, and missing remittances
Collaborate with billing and cash application teams to ensure correct posting and resolution of errors
Identify disputes or billing concerns raised by customers and coordinate resolution with internal departments (billing, sales, operations, etc.)
Track pending disputes and ensure timely closure, documenting root causes to prevent recurrence
Maintain detailed notes on all collection activities and customer communications

What we offer

Health, vision, and dental care coverage for eligible associates
Mental Health and Well-Being initiative
Employment Assistance Program with access to 24/7 support, resources, and information
Group benefits
Employer RRSP contributions
Discretionary bonus or incentive programs

Fulltime

Groups & Transient Coordinator

Process reservation requests, changes, and cancellations. Identify guest needs, ...

Location

South Africa , Durban Umhlanga

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 2 years of related work experience in a similar role

Job Responsibility

Process all reservation requests, changes, and cancellations received by phone, fax, or mail
Identify guest reservation needs and verify availability
Explain guarantee, special rate, and cancellation policies
Accommodate and document special requests
Answer questions about property facilities/services
Follow sales techniques to maximize revenue
Communicate VIP reservation information
Input and access data in reservation system
Oversee accuracy of room blocks and reservations
Input group rooming lists using reservation systems

What we offer

Equal opportunity employer
Valued and celebrated unique backgrounds
Non-discrimination policy
Personalized service experience
Global team environment

Fulltime

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Sales Operations & Billing Coordinator

Job Description

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