Sales Office Administrator Job at Insperity (Sacramento)

Job Description

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace. The Sales Office Administrator / District Administrator supports the sales process, assists district manager proficiency, manages the office, and contributes to company culture and corporate citizenship.

Job Responsibility

Trains and support District Office personnel on sales processes, procedures, and technology
Helps maintain a high level of efficiency in the sales process by creating, validating, and submitting sales documents
Utilizes all relevant systems such as SalesForce, DocuSign, Premier Pathway and AIMS to audit all completed, signed closing sales packages
Confirms validity and consistency of prospect data and assists with data quality
Ensures marketing collateral distribution for District Office personnel
Facilitates marketing campaigns
Manages the office sales forecasting process
Supports sales leadership with local incentives, campaigns and contests developing tracking and reporting tools
Maintains sales leader(s) calendar, coordinates travel, completes vehicle mileage reporting and creates expense reports
Assists with on-boarding and off-boarding of District Office personnel
Organizes both on-site and off-site meetings
Identifies and resolves technology-related issues
Manages District Office information and files
Receives all incoming calls and visitors for the District Office
Manages the shipping and receiving function in the District Office
Serves as a liaison between the District Office and Corporate security
Serves as the Volunteer Council Member for the District Office
Assists in the accomplishment of Insperity Company goals
Helps other employees to accomplish Insperity Company goals
Performs other duties as may be assigned
Participates in the Disaster Recovery plan as required

Requirements

High School Diploma or equivalent is required
Three years of related work experience in office administration and customer support is required
Experience in sales office administration is preferred
Demonstrates active listening, emotional intelligence, empathy, interpersonal skills, and networking skills
Ability to follow written and oral instructions and analyze situations accurately to take effective action
Effective and tactful verbal and written communication skills
Working knowledge in Word, Excel and PowerPoint required
previous experience with Windows required
report writing experience a plus
some training or facilitator experience preferred
proficiency in operating personal computers, printers, and copiers
Appropriate application of Insperity’s policies and procedures
Proficiency in Insperity’s sales and corporate technology systems such as Salesforce, DocuSign, Premier Pathway, AIMS, learning management system (LMS), Inside Insperity, Sales Coach, MS Teams and Zoom
Appropriate application of modern office methods, procedures, and equipment
Ability to work independently in the absence of direct supervision and under narrow time constraints to solve complex problems
Ability to handle sensitive situations, materials and communications with sound judgment and discretion

Nice to have

Experience in sales office administration is preferred
report writing experience a plus
some training or facilitator experience preferred

What we offer

Flexibility
Career Growth
Continuous learning programs, mentorship opportunities and ongoing training
generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours

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