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Legends Global Logo Legends Global · Office Administration

Sales & Marketing Contract Coordinator

United States, Los Angeles 30.00 - 35.00 USD / Hour · Job Posted February 20, 2026
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Job Description

The Contract Coordinator is primarily responsible for overseeing the License Agreement process (contracting) for events held at the Los Angeles Convention Center (LACC). This role includes drafting, reviewing, updating, and administering contracts through collaboration with the LACC Sales Team, LACC Licensees (clients), and internal legal departments. Additionally, this position will handle invoicing & payments and ensure proper reporting and documentation. The position works closely with internal and external teams to ensure the smooth coordination of contracts from creation through finalization.

Job Responsibility

  • Manage Sales Contracting Process
  • Liaise between external entities and LACC team members to obtain contract details
  • Collaborate with relevant teams (sales, events, finance, city partners) to manage contract incentives
  • Draft initial license agreements (contracts), ensuring compliance with standard legal and organizational policies
  • Administer edits to client license agreements based on redline requests or LACC enforcement of policy
  • Coordinate with legal teams and other departments to resolve any contract or agreement discrepancies
  • Maintain effective communication with clients to address queries and ensure smooth contract execution
  • Track and process client license agreements, addendums, and incentive packages, ensuring accuracy and proper approvals
  • Secure all necessary approvals until contract finalization and ensure accuracy of contract information
  • Ensure all necessary documentation is complete, including certificates of insurance (COIs) and deposit tracking
  • Respond to internal and external requests regarding contract details, event space, and associated documents
  • Book event spaces as needed in event booking systems
  • Distribute completed documentation
  • Generate Reports and Document Management
  • Review and submit Los Angeles Tourism & Convention Board requests for discounting booking requests (License Packet)
  • Gather and analyze system data to create complex reports tracking sales goals, targets, event bookings, and conflicts
  • Interpret data and collaborate with internal teams to provide actionable insights
  • Maintain compliance with record retention policies and disseminate relevant information to necessary parties
  • Update and maintain internal law library
  • Regularly review and refine the contract administration processes for efficiency and accuracy
  • Invoicing, Accounting and Record Keeping
  • Ensure timely invoicing and payment collection
  • Perform heavy data entry and track event/account statistics in relevant CRM systems (e.g., Momentus)
  • Prepare, submit, and file all LACC documentation for discounting approvals including report preparation for the City of Los Angeles
  • Assist with other administrative tasks as assigned
  • Perform other duties, special projects and responsibilities as assigned which may or may not be related to job specifications

Requirements

  • Proven experience drafting and managing legal contracts with attention to detail
  • Familiarity with event booking systems, CRM databases, or similar software
  • Strong verbal and written communication skills with sharp critical thinking skills
  • High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and ability to learn required business systems
  • Exceptional organizational and multitasking abilities in a fast-paced environment
  • Ability to collaborate effectively with various teams and departments
  • Demonstrated ability to manage multiple tasks and prioritize effectively
  • A commitment to delivering high-quality customer service and fostering positive relationships
  • A minimum education level of BA/BS Degree (4-year) bachelor’s degree in business or a closely related field, (related experience may be substituted for required education 1:1 basis)
  • Minimum 2 years related experience required

Nice to have

  • Legal, paralegal or contract administration experience
  • Knowledge of Momentus Technologies (formerly Ungerboeck Systems Inc)
  • Experience in the Convention Center, Hospitality or Entertainment Industry
  • Familiarity with contracts/agreements and the event/hospitality industry
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