Sales Coordinator

• Manage logistics for all group sales, including documentation, event orders, internal communication, and timelines
• Coordinate directly with the Catering department to ensure food & beverage requirements are aligned and executed accurately
• Serve as the primary internal liaison for tours, group arrivals, and event-day operational needs
• Assist with CRM data entry, reporting accuracy, and ongoing maintenance
• Support invoicing, ticket uploads, tracking client needs, and monitoring ticket data
• Generate weekly sales and operations reports for department review
• Assist Account Executives with inbound and outbound prospecting tasks, lead research, and follow-up communications
• Support the execution of marketing and sales campaigns, including outreach coordination and performance tracking
• Manage Sales collateral such as photos, promotional materials, and presentation content
• Coordinate with Operations, Marketing, Ticketing, and other venue departments to ensure alignment and clear communications
• Deliver excellent customer service and maintain a positive, professional presence
• Must be available for weekends and special events as required
• Perform additional duties as assigned

• Strong commitment to delivering a high level of customer and client service with demonstrated initiative and culinary skills
• Customer service oriented with the ability to interact with all levels of management
• Must be flexible to work extended hours due to business requirements including late nights, weekends and holidays
• Must be able to work in a team environment
• High level of attention to detail and organization
• Must be at least 18 years old
• Be willing to work hours that vary according to event schedule
• Previous catering or event sales experience required
• Three to five years of related experience
• Bachelor’s degree or equivalent combination of education and related experience and/or training
• Resourceful, innovative, and forward thinking, with an entrepreneurial spirit
• Expertise in financial analysis and planning, budgeting, and marketing
• Working knowledge of local and regional markets, venue operations, and special events industries
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously
• Ability to effectively evaluate risks and liabilities of special events and stadium rentals
• Excellent interpersonal and communication skills
• Excellent computer skills, including proficiency in spreadsheet, database, CRM and word processing programs
• Ability to work nights, weekends, and holidays as necessary
• Excellent customer service
• Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization
• Strong interpersonal skills
• can effectively communicate and relate to all levels within and outside the organization
• creates and builds positive and productive relationships
• Responds quickly and effectively to changing trends and circumstances
• embraces change and welcomes fresh perspectives
• learns from past mistakes and adjusts accordingly
• Ability to manage appropriate steps to get projects completed
• has strong abilities to organize people and processes
• can create a plan for resourceful workflow
• Can manage people and resources to get projects completed
• has a strong ability to multi-task and keep order
• Detail Oriented
• Ability to work independently and/or in a team environment
• Strong verbal and written communication skills
• Must have computer skills: Microsoft Word, Excel
• Ability to stand, sit, use of hands to handle, or feel, reach with hands and arms
• Ability to lift and/ or move up to 25 pounds
• Specific vision abilities required by this job include close vision and distance vision

Bilingual in Spanish (preferred)

medical, dental, vision, life and disability insurance, paid vacation, and 401k plan