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Sales Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Pompano Beach

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Category:
Sales

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly organized Sales Assistant to support order execution and customer communication for a growing company in Coral Springs, Florida. This position plays a key role in keeping sales, accounting, operations, and warehouse activities aligned so that orders move efficiently from initial entry through final delivery. The ideal candidate is proactive, detail-focused, and confident managing multiple follow-ups in a structured, fully onsite environment.

Job Responsibility:

  • Manage the progression of customer orders from initial submission through billing, payment coordination, shipment, and final delivery
  • Track active orders closely, maintain accurate status updates, and follow through to keep deadlines and commitments on schedule
  • Serve as a primary contact for customers by providing timely updates on order progress, shipping timelines, and delivery expectations
  • Coordinate with internal teams to align sales activity, accounting documentation, operational needs, and warehouse scheduling
  • Review freight charges, vendor invoices, and related billing records to confirm they match approved costs and supporting details
  • Verify approvals and direct properly matched invoices to accounts payable for processing
  • Organize and maintain order records, approvals, and supporting documentation within HubSpot or a similar system
  • Assist with shipping arrangements by confirming estimates, logistics details, and delivery requirements
  • Monitor invoicing activity for accuracy and status visibility while partnering with accounting without handling collections directly

Requirements:

  • 3 to 5 years of experience in sales support, project coordination, operations coordination, or administrative support roles
  • Strong organizational skills with the ability to manage detailed tracking, documentation, and follow-up across multiple tasks
  • Proven ability to take initiative, assume ownership of responsibilities, and keep processes moving with minimal supervision
  • Experience working collaboratively with cross-functional teams such as sales, accounting, operations, and warehouse staff
  • Proficiency with Microsoft Excel at a basic to intermediate level
  • Familiarity with HubSpot or comparable CRM and document management platforms
  • Effective written and verbal communication skills with a customer-focused approach
  • Comfortable working onsite in a structured office environment
  • All applicants applying for U.S. job openings must be legally authorized to work in the United States
What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Work Type:
On-site work
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