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Sales and Office Administrator

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Azuma Foods Canada

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Location:
Canada , Mississauga

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Category:
Sales

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Contract Type:
Employment contract

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Salary:

19.00 - 20.00 CAD / Hour
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Job Description:

We are looking for a dependable and well-organized Sales and Office Administrator to support sales operations, our online store, and general office administration. This role plays a key part in maintaining accurate order processing, inventory tracking, customer support, and smooth office operations.

Job Responsibility:

  • Enter, confirm, and manage sales orders, invoices, credit memos, returns, and rebates
  • Maintain accurate sales documentation and update sales-related Excel files
  • Monitor inventory levels during order entry and coordinate re-orders
  • Support the sales team with customer correspondence, account coverage, and commission calculations
  • Assist with food shows, product samples, promotional materials, and customer product registrations (including GS1)
  • Provide customer service via email and in-person pick-ups
  • Coordinate shipments and act as a liaison with delivery service providers
  • Prepare shipping documents and tags
  • Update Shopify product details, inventory levels, lot numbers, and best-before dates
  • Monitor online inventory, place orders with local vendors, and prepare weekly order summaries
  • Answer phone calls and welcome visitors and customers
  • Maintain an organized office environment, including desks, storage, and sales materials
  • Coordinate office services and order office and shipping supplies
  • Organize monthly invoices and manage employee sales records
  • Track company vehicle mileage and arrange maintenance services
  • Support the Branch Manager with administrative tasks, reporting data, petty cash, HR documents, and company events

Requirements:

  • Business-level fluency in English
  • High school diploma or equivalent required (post-secondary education preferred)
  • Previous experience in sales support or office administration preferred
  • ERP system experience is an asset
  • Strong organizational, communication, and multitasking skills
  • Proficiency in Microsoft Excel
  • Shopify experience is a plus
  • Valid driver's license is an asset
  • Team player with the ability to work independently
  • Legally entitled to work in Canada and able to work occasional overtime as required

Nice to have:

  • Post-secondary education
  • ERP system experience
  • Shopify experience
  • Valid driver's license

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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