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This role provides administrative support to the Commercial Director/ Director and Sales Manager while being familiar with all aspects of the booking process.
Job Responsibility:
Receive and respond to incoming telephone calls to Sales & Marketing, Food & Beverage, and Executive Office
Prepare accurate written correspondence including letters, contracts, reports, banquet event orders, schedule of events, printed menus, and emails using MS Word, Delphi, Docusign
Maintain Delphi accounts, including traces, creating and updating bookings, manipulating events in the function diary and the preparation of banquet event orders
Maintain the various Sales and Catering file systems, both electronic and paper distribution, including Account Files, Addendums, Contracts, Vendor Resource Files and Resumes
Operate a variety of electronic and manual office resources
Requirements:
Excellent reading, writing & oral proficiency in the English language
Good organizational skills
Attention to detail
Ability to multitask
Able to handle telephone calls in an efficient and courteous manner
Proficient in Microsoft Word, Excel, Powerpoint, Outlook, Teams, and Delphi
What we offer:
Competitive Salary, wages, and a comprehensive benefits package
Excellent Training and Development opportunities
Comprehensive Time off package as well as 9 paid holidays
Employee Discount for stays at any Four Seasons worldwide