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Sales and Catering Coordinator

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Cavallo Point Lodge

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Location:
United States , Sausalito

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

33.08 USD / Hour
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Job Description:

Are you inspired by nature, fun and beauty? We invite you to join a friendly and dynamic team providing world class service. As the Sales and Catering Coordinator at the Cavallo Point Lodge team, you will enjoy a beautiful work environment overlooking the Golden Gate Bridge and the San Francisco skyline while earning competitive living wages and benefits. The Sales and Catering Coordinator holds the key role of working both with the Sales and Events Teams as well as with clients.

Job Responsibility:

  • Receiving guests
  • Answering incoming calls
  • Preparing correspondence, contracts, proposals, banquet orders
  • Creating and maintaining customer files
  • Maintaining sales systems
  • Completing RFP’s
  • Qualify and transfer all incoming leads, via phone, email, and in person, to appropriate Manager
  • Hold space and sleeping rooms for groups
  • Draw contracts
  • Turn groups definite and complete hotel-wide turnover report
  • Send countersigned contracts to client
  • Put together Sales and Wedding press packets
  • Cost Estimates
  • Create, complete, and update Banquet Event Orders, work with Managers and Clients for event details
  • Maintain master BEO binder
  • Print and distribute BEOs for each event weekly, add Master Account numbers to all Social Event BEOs
  • Distribute BEO revisions twice daily
  • Print and assemble Resume packets weekly
  • Maintain Event Manager Spreadsheet weekly
  • Weekly, Quarterly and Yearly Sales Metrics Reports
  • Weekly Wedding and Social Events Sales Reports
  • Weekly Daily Events Report for Restaurant and Engineering
  • Check availability for rooms and space for managers in Maestro
  • Provide site tours for clients
  • Print group rosters for event managers
  • Create and print menu cards and buffet food labels as needed
  • Update Delphi pricing, item, and contract forms
  • Maintaining and ordering office supplies and equipment
  • Preparing reports

Requirements:

  • Energetic and dynamic team player
  • Highly organized
  • Detail-orientated
  • Exemplary time manager
  • Excellent written and verbal communication
  • Previous hotel/catering sales/related experience preferred
  • Excellent computer skills required
  • 2-5 Years of Hotel Experience is a plus
  • Previous experience in a Sales and Catering department is a plus
  • Computer proficiency and experience with: Microsoft Office, Word, Excel, and Amadeus
  • Experience with Opera a plus
  • Must be able to lift 25 lbs.

Nice to have:

  • 2-5 Years of Hotel Experience
  • Previous experience in a Sales and Catering department
  • Experience with Opera
What we offer:
  • Generous Paid Time Off program
  • Health Insurance
  • 401k Retirement Option
  • Five-star hospitality training
  • Opportunity for advancement
  • Employee discount programs

Additional Information:

Job Posted:
January 07, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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