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Are you a highly organized professional with a sharp eye for detail and a passion for technical analysis? Randstad Operational is seeking a dedicated Sales Administrator to join a leading and long-established bus distributor at their facility in Brantford, Ontario. This permanent, full-time position is ideal for an individual who thrives in a manufacturing & logistics environment and enjoys the complexity of coordinating high-value vehicle specifications. As a Sales Administrator, you will play a critical role in the heart of the business, acting as the primary administrative support for a team of road-based sales representatives who rely on your expertise to deliver accurate and timely quotes to their clients. This Sales Administrator role is far more than simple data entry. You will be tasked with analyzing representative requests by consulting technical blueprints and assessing the feasibility of various vehicle customizations, such as specialized seat placements or door configurations. In the fast-paced manufacturing & logistics sector, your ability to maintain a strong sense of urgency while ensuring 100% accuracy is vital; a single error in confirming a feature can result in significant financial consequences. You will also be responsible for producing price requests, submitting external bids to municipalities, and coordinating work with various subcontractors. ... Beyond the technical requirements, our client is looking for a 'sunshine yellow' personality—someone who is positive, bubbly, and deeply customer-oriented toward the internal sales team. You will work closely with the Sales Director in a supportive, non-stressful office atmosphere characterized by low turnover and a sense of family closeness. Working with an experienced team, you will benefit from a comprehensive crossover period and extensive training to ensure your long-term success.
Job Responsibility:
Analyze detailed requests from sales representatives and respond to calls for tender in collaboration with the designated representative
Submit accurate bids on vehicles, including bodies and chassis, after a thorough review of all available options and specifications
Complete competitive allowance (CA) requests for government institutions or high-volume clients when required
Produce and manage price requests to be submitted to external suppliers for specialized features such as air conditioning or 4x4 conversions
Request and review floor plans for specific tenders and minibus shells to ensure technical feasibility
Submit discount requests and track vehicle counts alongside discounts received from various suppliers
Update tenders with new pricing and vehicle specifications to provide sales representatives with current information
Create and manage new orders within the WEB order system and the Odoo ERP/CRM platform
Allocate vehicles to representatives with confirmed dates and monitor supplier vehicle reports daily
Coordinate delivery delays and vehicle movements between suppliers, representatives, and various locations
Coordinate complex transactions with subcontractors for vehicle customizations
Support the department's continuous improvement and strategic planning initiatives within the manufacturing & logistics framework
Requirements:
College diploma in administration or a related discipline
5 years of experience in a similar Sales coordinator or administrative support role an asset
Proven experience with ERP and CRM systems
experience with Odoo is a significant asset
Background knowledge of engines, cars, or trucks is beneficial
Ability to work 100% on-site for a 40-hour work week in Brantford, ON
Successful completion of a criminal record check and a financial/credit check
Exceptional attention to detail with the ability to perform complex technical analysis of vehicle specifications
High level of system agility, particularly with ERP and CRM software such as Odoo
Strong proficiency in Microsoft Office, with a confirmed ability to navigate and utilize Excel for data tracking
Excellent verbal and written communication skills to maintain relationships with internal sales teams
Resourcefulness and the ability to take initiative in a moderately paced but urgent environment
Strong interpersonal skills and a customer-oriented approach toward supporting the sales team
Ability to read and interpret blueprints or floor plans to assess customization feasibility
What we offer:
Competitive annual salary ranging between $70,000 and $75,000
Generous vacation policy starting with 3 weeks, plus 6 additional days off provided by the company
Company-wide shutdown between Christmas and New Year's Day
Comprehensive insurance plan including medical, vision care, and life insurance
Long-term and short-term disability insurance coverage
RRSP matching program to support your long-term financial future
Tuition reimbursement program to encourage ongoing professional development
Wellness program and Employee Assistance Program (EAP)
Stable work environment with very low turnover and internal growth opportunities