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Risk Management/Safety Administrative Assistant

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Robert Half

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Location:
United States , Long Beach

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a Risk Management/Safety Administrative Assistant to provide administrative and operational support for environmental, health, and safety activities within a local government setting in Long Beach, California. This position is ideal for someone who is highly organized, attentive to detail, and comfortable managing documentation, schedules, and compliance-related records. The role will support safety initiatives, maintain critical files, and assist with audit and project coordination across multiple priorities.

Job Responsibility:

  • Support Safety Officers by organizing schedules, maintaining records, and updating documentation tied to permits, vehicle-related files, and environmental materials
  • Assist with internal environmental and safety reviews by preparing materials, tracking findings, and helping document follow-up actions
  • Maintain accurate logs for workplace incidents, corrective measures, and other safety-related activities
  • Manage and update files related to safety procedures, accident documentation, and associated compliance records
  • Process and track safety training and video-related requests while ensuring supporting materials are properly filed
  • Oversee document control for environmental compliance records to keep files current, accessible, and audit-ready
  • Maintain credential documentation for employees who hold commercial driving licenses and ensure records remain complete
  • Provide coordination support for special safety initiatives, emergency response activities, and regulatory training programs
  • Handle multiple assignments at once while maintaining accuracy, timeliness, and consistent communication with stakeholders

Requirements:

  • Strong administrative support experience, preferably in risk management, environmental health and safety, or a related function
  • Demonstrated attention to detail with the ability to maintain accurate records and organize compliance documentation
  • Effective verbal and written communication skills for working with internal teams and supporting department activities
  • Proficiency in Microsoft Word, Excel, and PowerPoint, including practical knowledge of Excel formulas
  • Experience supporting safety audits, credential tracking, or operational risk management activities
  • Ability to prioritize competing tasks and manage several projects simultaneously
  • Comfortable working with confidential or regulated information in a structured office environment
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training

Additional Information:

Job Posted:
May 09, 2026

Work Type:
On-site work
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