CrawlJobs Logo

RFP & RFI Response Coordinator

keepit.com Logo

Keepit

Location Icon

Location:
Poland , Kraków

Category Icon
Category:

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

Not provided

Job Description:

The RFP & RFI Response Coordinator sits within the Legal team and manages the internal process for responding to RFPs, RFIs and customer questionnaires. This role ensures efficient coordination between Sales, Solution Engineering, Security and Legal, enabling the business to respond to customer requests in a timely, accurate and compliant manner. This is a process management and enablement role focused on reducing coordination overhead, maintaining quality standards and developing scalable tools and templates. The role supports sales activities but is not responsible for driving commercial outcomes.

Job Responsibility:

  • Manage the end-to-end internal workflow for RFP, RFI and customer questionnaire responses
  • Act as the central point of contact to coordinate inputs from Sales, Solution Engineering, Security, Legal and other subject matter experts
  • Triage incoming requests, assess scope and complexity, and establish realistic timelines
  • Track progress and follow up with contributors to ensure timely completion
  • Maintain oversight of response quality and consistency with approved company positions
  • Build and maintain a centralised repository of approved responses, standard language, and FAQs
  • Develop and refine response templates in collaboration with Legal, Security and other teams
  • Ensure content remains current, accurate and compliant with legal and security requirements
  • Identify opportunities to standardise responses and reduce repetitive effort
  • Support the development and refinement of AI-enabled RFP response tools
  • Work with Legal and other teams to test, validate and improve tooling effectiveness
  • Identify process bottlenecks and implement improvements to increase efficiency
  • Track metrics such as response volume, turnaround time and resource allocation
  • Serve as a bridge between Sales and internal support functions (Legal, Security, Product)
  • Translate customer requests into clear internal requirements for subject matter experts
  • Facilitate alignment discussions when inputs from multiple teams are required
  • Communicate status updates and escalate issues as appropriate

Requirements:

  • Experience in legal operations, sales operations, pre-sales support, solution engineering or a similar cross-functional coordination role
  • Strong project management and stakeholder coordination skills
  • Excellent written communication skills with attention to detail
  • Ability to work effectively with multiple teams and manage competing priorities
  • Understanding of B2B sales processes and enterprise customer requirements

Nice to have:

  • Experience supporting RFP/RFI processes or sales enablement activities
  • Familiarity with SaaS, technology or information security domains
  • Experience working with knowledge management systems or content repositories
  • Background in legal operations, compliance or legal support functions
  • Comfort working with AI tools or process automation
What we offer:
  • 4 additional working days of vacation leave per full calendar year
  • 3 days of internal sick leave without a doctor`s note
  • Health and Life Insurance
  • Employee Capital Plan (PPK)
  • Multisport card compensation
  • Coverage of professional training sessions, meetups, etc.
  • English-speaking club with native speakers
  • Polish language classes
  • Internet and Glasses reimbursement
  • Cosy office in Krakow city centre (Długa, 72) with beverages, fruit, and cookies
  • Winter and summer parties, events, team-buildings

Additional Information:

Job Posted:
January 26, 2026

Work Type:
Hybrid work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for RFP & RFI Response Coordinator

Intermediate / Senior Proposal Writer

The Intermediate / Senior Proposal Writer will be responsible for producing well...
Location
Location
Canada , Winnipeg
Salary
Salary:
Not provided
republicarchitecture.ca Logo
Republic Architecture Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A university degree / post secondary diploma or certificate and five (5) years of related experience
  • Superior writing, editing, and proofreading skills
  • Proficiency with Microsoft Office and Adobe Creative Suite (fluency in InDesign)
  • Visual and narrative storytelling skills
  • Ability to work in a team environment and lead a team, as appropriate
Job Responsibility
Job Responsibility
  • Thriving in a fast-paced environment with multiple deadlines, with minimal edits/changes necessary
  • Coordinating and producing proposal responses to RFIs, RFQs, and RFPs – this includes facilitating kick-off meetings, managing proposal deadlines, writing and coordinating content, complying with our quality management processes, and owning the final product
  • Facilitating client interview preparation, developing collateral and supporting coaching activities
  • Collaborating with proposal team to improve pursuit processes, systems, and templates from pipeline to client interview
  • Performing closeout activities including tracking lessons learned and initiating debriefing process
Read More
Arrow Right

Design Project Manager

The Design Project Manager will perform functions to organize, direct, supervise...
Location
Location
United States , Griffith
Salary
Salary:
Not provided
cambridgecompaniesinc.com Logo
Cambridge Companies - Design Build
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s Degree in Engineering or Architecture, or the equivalent of industry years of experience as a Design (Engineering or Architectural) Project Manager
  • Minimum of 5 years of Design Project Manager level experience in the design and construction industries
  • An architecture license, or prospective path to license, or registered Professional Engineer is preferred
  • Construction software utilization (Procore)
  • Proficiency in Autodesk suite
  • Excellent attention to detail and accuracy in drafting and documentation.
  • Effective communication and teamwork skills.
  • Ability to manage multiple projects and meet deadlines.
  • Ability to communicate and coordinate with technical engineers and consultants.
  • Motivated, energetic, and inspired.
Job Responsibility
Job Responsibility
  • Client management through design and permitting. Working with construction project manager to properly transition project from design to construction phase.
  • Prepare Programming and needs assessment activities including preparing and finalization of preliminary floor plans, architectural site plans, and preliminary elevations
  • Schedule and Run Design Owner Meetings, Design Subconsultant Coordination Meetings, Ensure Meeting Minutes are Prepared and Distributed, Assist with Management of Smartsheet for Scope and Decision Tracking.
  • Coordination of the building and site permitting process (working with subconsultants as necessary for completion of permitting). Research permitting and local/state/national codes. Engage utility providers to order necessary services (water, gas, electric, telecom, etc.) Work with Design Team to Properly Complete and Submit Permit Applications and Paperwork, Properly Submit/Re-submit Permit Packages, Ensure Construction Team is Properly Informed of Permitting Requirements and Timelines. Coordinate with team to obtain all permits.
  • Review project specific subconsultant (Geotech, Civil, ARCH, Structural, MEP, FP, etc.) Requests for Proposals (RFPs)
  • Subconsultant (architects, engineers, geotech, etc.) management during design and construction. Including all necessary management of the design phase for the preparation of design development sets (50/90, 30/60/90, etc.), bid and permit sets, IFC sets, and as built drawings
  • Bid Phase Assistance – Work with Estimators to Provide RFI Responses in a Timely Fashion, Work with Design Subs to Ensure Complete and Accurate RFI Responses are Provided, identify any Permitting/Project Fees Required for Estimating Team, Review Drawing and Submittal Logs.
  • Document review during design development, including quality control/quality assurance, plan review, assisting with specifications and material selections, etc.
  • Metal Building Systems (PEMB) coordination and management during design including RFP support, drawing review, coordination of design features (foundation reactions, design details, anchor bolt layouts, etc.), etc.
  • Management of design administration during construction phase. Review and Release Submittals and RFI’s in a Timely Fashion. Coordinate with Construction Team in preparing close out documentation as builts and record drawings. Participate in and attend Construction Team Project Close Out Meeting.
What we offer
What we offer
  • Great pay structures
  • Paid holidays
  • Full benefits, medical, dental, vision, life and 401K
  • Flexible schedules
  • Vacation and paid sick time
  • Fulltime
Read More
Arrow Right
New

Connectivity Systems Engineer

Meta is seeking a Connectivity Systems Engineer to join our DEC Design Engineeri...
Location
Location
United States , Denver
Salary
Salary:
150000.00 - 209000.00 USD / Year
meta.com Logo
Meta
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor of Science degree in engineering or equivalent practical experience
  • 10+ years of experience delivering engineering results
  • Demonstrated expertise in physical infrastructure design including structured cabling and fiber-optic cabling
  • Proven leadership experience such as leading large projects, leading teams, coordinating with a wide variety and number of stakeholders
  • Comprehensive knowledge of and experience with fiber optic components, cabling, interconnect products, technologies, and standards
  • Effective prioritization skills to continuously analyze workload and qualify priorities based on impact and effort, often involving shifting deadlines and quick turnaround
  • Workflow efficiency and automation – demonstrated experience in improving/developing processes to drive efficiency, automating wherever possible
  • Construction experience such as site walks, punch lists, field coordination, RFIs, clash detection, lessons learned feedback loops, etc
  • Mission critical engineering project experience
  • Detail oriented, experience providing solutions to complex problems, and proven experience with effectively manage deadlines
Job Responsibility
Job Responsibility
  • Drive designated program initiatives end-to-end – from requirements gathering, to design development, cross-functional validation, and rollout
  • For special programs, drive global project execution in addition to program development
  • Actively seek and promote best design practices, processes, and improvements to establish program designs conducive to large-scale builds
  • Actively incorporate lessons learned from previous builds and design generations
  • Fluent interfacing with network transport and network architecture requirements
  • Manage the design execution of complete and correct construction documents, schematic diagrams, pathways, rack systems, rack elevations, cable matrices, and bills of materials, as needed for all OSP, ISP, and Network structured cabling and infrastructure elements
  • Assist with request for proposal (RFP) process & bid documentation coordination for both design and construction contracts as required
  • Streamline deployment of project deliverables on short timelines
  • Validate and proof project deliverables and executable design documentation at each design milestone
  • Engage in the construction administration phase for design-driven elements that require technical depth that cannot be resolved directly by the Design Consultant or Geo Engineer – such as change coordination and request for information (RFI) responses
What we offer
What we offer
  • bonus
  • equity
  • benefits
  • Fulltime
Read More
Arrow Right

Corporate Counsel I (Sales)

The Corporate Counsel I is an entry level attorney who will be responsible for m...
Location
Location
United States
Salary
Salary:
70000.00 - 90000.00 USD / Year
knowbe4.com Logo
KnowBe4
Expiration Date
February 14, 2026
Flip Icon
Requirements
Requirements
  • Bachelor's degree from an accredited 4-year college
  • Juris Doctor from an ABA accredited law school
  • 0-3+ years of experience with contract drafting, negotiation, and/or management
  • Membership in a State Bar as an attorney
  • qualified to practice law as an in-house attorney in the US
  • Good standing with the State Bar, including being current on individual state CLE requirements
Job Responsibility
Job Responsibility
  • Lead the drafting, review, negotiation, management, and dispute resolution of commercial agreements and related documents
  • Work with internal stakeholders to effectively negotiate favorable terms and conditions
  • Coordinate with other internal functional teams to obtain and compile feedback on non-legal provisions
  • Review RFP, RFQ, RFI, and similar requests and responses
  • Enforce organizational contract policies and procedures
  • Maintain deadlines on deliverables and communicate with internal and external clients about contractual issues
  • Maintain accurate and updated reports on contract and review tasks status
  • Field and address questions and requests from internal terms relating to commercial transactions
  • Assist with the creation and drafting of related internal policies and procedures as necessary
What we offer
What we offer
  • company-wide bonuses based on monthly sales targets
  • employee referral bonuses
  • adoption assistance
  • tuition reimbursement
  • certification reimbursement
  • certification completion bonuses
  • Fulltime
Read More
Arrow Right

Pre-sales

Our Pre-Sales team strengthens Alan’s Enterprise and Public sector Sales to bett...
Location
Location
France , Paris
Salary
Salary:
Not provided
alan.com Logo
Alan
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5+ years of experience working in a SaaS environment
  • Highly experienced in end-to-end procurement projects (buyer or supplier side) with involvement in RFI’s, RFQ’s and RFP’s
  • Talent for quickly getting to the root cause of customers concern through active listening and requirements elicitation
  • Assertive and know how to handle objections in a complex environment
  • Master the art of pitching a product with transparency and without overselling its capabilities
  • Ability to break down complex issues and identify product gaps to define the best product solutions
  • Thrive at high level stakeholders’ management
  • Excel at prioritizing tasks while living up to commitments
  • Love teamwork and are always eager to learn and grow
  • Fluent in both French and English
Job Responsibility
Job Responsibility
  • Master our platform and support Sales team by enabling them with insights, expertise and the relevant tools
  • Listen and understand prospects’ needs and work internally on how Alan can address them best
  • Build a thorough understanding of the prospect and assess the level of functional alignment with our offering and capabilities
  • Participate to RFP submissions and build Alan’s response in collaboration with Sales, Insurance and Product experts
  • Join the customer acquisition journey to evangelize our services and products
  • Act as voice of the customer feeding Alan’s platform roadmap
  • Prepare handover for delightful customers’ onboardings
  • Eventually coordinate the most complex customer onboardings leveraging your unique knowledge of the customer’s requirements and specificities
What we offer
What we offer
  • Fair rewards. Generous equity packages complement your base salary, for permanent contracts only
  • Flexible Office. Amazing office space at our HQ, sponsored co-working hubs or a full-remote experience with home office equipment sponsorship
  • All the tools you need. Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones
  • Flexible vacation policy and flexible working hours
  • Delightful healthcare insurance: Extremely comprehensive health insurance - 100% for you and your children, 90-100% for partners depending on your country (permanent contracts only)
  • Transport. Country-specific commuter benefits
  • Learning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises
  • Personal growth through coaching: At Alan, coaching isn't just a perk - it's core to who we are. Every Alaner is paired with a dedicated coach from day one
  • Parental leave. Extended parental leave for all new parents, for permanent contracts only
  • Fulltime
Read More
Arrow Right

Proposal Writer

The Proposal Writer will be responsible for finding, preparing, writing, and coo...
Location
Location
Canada , Guelph
Salary
Salary:
Not provided
kiwinewton.com Logo
Kiwi Constructors Ltd.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Post-secondary education in Engineering, Construction Management, Architecture, business management or related field
  • 2–3 years of experience in proposal writing, bid coordination, or project management (construction preferred)
  • Experience in writing proposals both in response to formal RFPs and private owner solicitations is an asset
  • Familiarity with reading and interpreting construction RFPs, drawings, specifications, and schedules
  • Strong attention to detail and commitment to producing accurate, compliant, and compelling proposals
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Adobe Acrobat or Bluebeam Revu, Hubspot, experience considered an asset
  • Comfortable using advanced search techniques (like Boolean operators and filters) to quickly find the right information in RFPs, procurement portals, and online resources.
  • Experience using AI tools to review RFP information and support proposal writing is considered an asset. This includes the ability to create custom knowledge-based GPTs (such as ChatGPT) tailored to Newton Group’s needs, with a strong focus on fact-checking and accuracy.
  • Familiarity with procurement and tendering platforms (e.g., Merx, BidsandTenders, Biddingo, SAP Ariba, Bonfire, CanadaBuys)
Job Responsibility
Job Responsibility
  • Proactively search bid platforms and the wider internet to identify new opportunities and evaluate their relevance and fit for Newton Group’s capabilities and strategic goals.
  • Review and interpret RFP, RFQ, RFI, tender documents and private owner solicitations to ensure compliance with submission requirements
  • Write, edit, and format high-quality proposal content, including technical narratives, methodologies, and work plans
  • Collaborate with estimators, project managers, engineers, and subject matter experts to gather accurate project details and incorporate them into proposals
  • Maintain an indexed library of company resumes, project sheets, case studies, capability statements, standard submission sections, awards, safety (e.g., COR), insurance, and certificates
  • keep data current.
  • Coordinate proposal timelines and deliverables to ensure all deadlines are met
  • Assist in the preparation of pre-qualification packages and other marketing materials
  • Organize and manage proposal documentation in both digital and hard copy formats
  • Monitor and manage procurement platforms (Merx, BidsandTenders, Biddingo, SAP Ariba, Bonfire, Ontario Tenders, Jaggaer, CanadaBuys) to track opportunities, maintain logins, and ensure timely submissions.
What we offer
What we offer
  • Safety Eye Protection
  • Hearing Protection
  • Life Insurance
  • AD&D Insurance
  • Long Term Disability
  • matched employee pension contributions
  • Health Care Spending Account
  • Fulltime
Read More
Arrow Right

Regional Procurement Category Manager

The position is responsible for developing and managing the procurement category...
Location
Location
South Africa , Johannesburg
Salary
Salary:
Not provided
pumaenergy.com Logo
Puma Energy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Degree in supply or procurement with a further qualification programmes with CIPS
  • Extensive procurement experience
  • Strong leadership and management skills
  • Quality management – ability to set standards, processes, services and systems
  • Relationship building skills
  • The ability to act autonomously and deliver in different circumstances, clients, industries is critical
  • Propensity to learn new commodities and industries is critical
  • Attention to detail and analytical ability is required
  • Sound commercial knowledge
  • Business acumen
Job Responsibility
Job Responsibility
  • Ensure the business has timely supply of goods and materials it requires
  • Demonstrate value for money for the company in the cluster when money is being spent with suppliers
  • Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the cluster
  • Functional leadership of the procurement coordinators in the cluster, focusing on procurement operations
  • Planning, Operations and Monitoring
  • Initiate, lead and coordinate all procurement activities (engaging with stakeholders, gathering business requirements, tenders, negotiation, creating purchase orders, supply market intelligence, benchmarking, driving suppliers to perform) related to his/her cluster
  • Monitor, consolidate and report Procurement KPIs for his / her cluster (e.g. savings, number of purchase orders, after the fact orders)
  • Responsible for monitoring suppliers delivery and payment terms, including follow up manufacturing process
  • Support initiatives pursuing optimization of the Total Cost of Ownership
  • Perform market benchmark to ensure that Puma Energy costs are consistent within the market
  • Fulltime
Read More
Arrow Right
New

AI Enablement and Project Specialist

As an AI Enablement and Project Specialist on our Learning, Enablement and Trans...
Location
Location
Salary
Salary:
Not provided
superside.com Logo
Superside
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in project management or operational coordination within a creative, agency, or fast-paced environment
  • Hands-on familiarity with applying AI tools to project management and creative workflows
  • Ability to create clear, practical learning content and support live training sessions
  • Strong organizational skills with attention to detail and follow-through
  • Collaborative, adaptable mindset with comfort operating in a hybrid role
  • Clear written and verbal English communication skills
Job Responsibility
Job Responsibility
  • AI Bootcamps & Upskilling Initiatives: Collaborate closely on AI bootcamps and other upskilling initiatives, providing hands-on support in developing and delivering learning content
  • Learning Content Creation: Assist in the creation of engaging instructional materials that make complex AI concepts accessible and easy to grasp for creative teams
  • Workshops & Coaching: Facilitate and co-lead workshops or coaching sessions, helping creatives integrate AI into their daily workflows
  • Agile Team Support: Adapt quickly to evolving team needs and be a flexible, agile contributor across various Learning, Enablement and Transformation projects
What we offer
What we offer
  • Remote-first company
  • Global community spanning 60+ countries
  • Fast-paced, high-energy environment
  • Trust, collaboration, and continuous learning
  • Opportunity to influence product
  • Stability of a thriving scale-up
  • Career advancement through growing responsibility and mentorship
  • Continuous learning opportunities
  • Constant mentoring
  • Leadership development efforts
Read More
Arrow Right