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As a Retail Projects Operations Supervisor within the Cooling Technologies Division at Integral UK, you will be responsible for overseeing the successful administration and financial reporting of cooling projects from initiation to completion.
Job Responsibility:
Support the operational managers to maintain their work in progress and debt profile
Support the operational managers to understand customer profitability
Raise applications for payment along with Project managers
Raise sales invoices in accordance with company policies
Ensure regular reviews are conducted of WIP reports and financial accounts, highlighting jobs over 60 days that are complete but not yet under application of identified as comprehensive
Help maintain the purchase order system
Assist in the preparation of financial reports as required
Provide administration support for the Contract Manager for financial queries
Input time sheets onto the relevant systems
Uploading information to the client’s systems as required
Updating the clients CAFM system as required in a timely manner
Liaison with the operations team from engineer to director level
Covering other team members annual leave and sickness
Carry out other general administration duties as required from time to time
Ensure that the Company is always presented in a good light
Follow Company administration procedures
Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team
Attend team briefings as required
Co-operate with the company to allow it to fulfil its moral and legal duties and obligations
Requirements:
Working towards, or have gained, a recognised finance qualification (preferably AAT)
Proficient in Excel, Word and Microsoft Outlook
Good IT skills – will be required to use internal company system
Ability to work as a team
Ability to prioritise workload
Attention to detail and accuracy are key attributes