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Douglas Scott Logo Douglas Scott · Legal

Residential Legal Secretary

United Kingdom, Reading 2333.33 - 2666.67 GBP / Month · Job Posted April 26, 2025

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Job Description

Douglas Scott are on the look out for an excellent and proactive and self-motivated Legal Secretary join our leading TOP 50 Client. The role will be based at their Reading office. If you are looking for an opportunity to work within a supportive, ambitious, growing and energetic team, and would like to join an award-winning law led professional law firm, we would like to hear from you. This role is perfect for a Legal Secretary who has at least 2 years in a similar role.

Job Responsibility

  • Full secretarial support to the Residential team
  • Diary management / arranging meetings
  • Coordinating team diaries and arranging travel
  • Opening of client files
  • Ensuring regular and efficient billing and monitoring retainer arrangements
  • Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
  • Make and receive telephone calls, ensuring all calls are managed
  • Arrange couriers/deliveries
  • Dealing with invoices
  • Prepare monthly client billing, expense claims and general finance tasks
  • Maintain database with client and contact details
  • Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
  • Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
  • Working across teams, including in particular business development, in promoting the interests of business
  • Draft correspondence and prepare standard documentation from audio/copy

Requirements

  • Previous experience working as a Legal Secretary of a minimum of 2 years
  • Fast and accurate typing speeds
  • Previous experience using a case management system
  • Conversant in document formatting including track changes, auto-numbering and creating table of contents
  • Conversant in document version control
  • Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
  • Proficient in diary management
  • meeting arrangements, telephone and email communication
  • Excellent communication skills
  • Ability to prioritise tasks and to work under pressure
  • Able to demonstrate adaptability and flexibility
  • Able to produce accurate work with strong attention to detail
  • Team player who is able to work as part of a team and use initiative but also able to work independently

What we offer

  • Private Healthcare
  • 25 days holiday plus bank holidays
  • a range of competitive benefits
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