Residential Administrative Assistant Job at Beacon Hill (New York)

Administrative Assistant

We are seeking a detail-oriented Administrative Assistant with a background or d...

Location

United States , Fairfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support role with a strong focus on organization and accuracy
Background in residential property management is required
Comfortable performing high-volume office tasks such as scanning, filing, data entry, and document preparation
Ability to communicate professionally with residents, visitors, and internal team members by phone, email, and in person
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Strong customer service skills and confidence handling inbound calls and general office inquiries
Ability to manage shifting priorities and take on additional responsibilities as the role develops

Job Responsibility

Maintain accurate and well-organized electronic and physical records, including scanning, filing, and document management
Assist residents with move-in materials and prepare onboarding paperwork to ensure a seamless experience
Create and distribute resident-related materials, such as parking permits, pet documentation, and other forms
Provide front desk coverage as needed, including welcoming visitors and directing inquiries appropriately
Respond to incoming calls and emails with professionalism, delivering attentive and courteous customer service
Enter and update data in internal systems and spreadsheets to ensure records remain current and accessible
Support the property management team with administrative tasks, with the potential to grow into lease-related coordination
Utilize Microsoft Office tools to manage correspondence, maintain records, and support daily operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support a close-knit construct...

Location

United States , Hermosa Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, receptionist work, or project administration
Strong verbal and written communication skills with a detail-oriented, client-focused approach
Proficiency in Microsoft Office, including Outlook, Word, and Excel
Demonstrated ability to manage multiple tasks, maintain organization, and meet deadlines consistently
High attention to detail with dependable follow-through on assigned work
Comfort working independently while also collaborating closely with a small team
Experience with data entry, inbound call handling, and general office support responsibilities
Exposure to construction, architecture, engineering, or project management environments is preferred

Job Responsibility

Coordinate calendars, meetings, and daily schedules to help leadership and project teams stay aligned on priorities
Create, format, and distribute business documents, correspondence, and project-related materials using Microsoft Office tools
Maintain accurate digital and physical records for office activity, project files, and supporting documentation
Monitor milestones, deadlines, and follow-up items across multiple residential construction projects to support smooth execution
Facilitate communication with homeowners, vendors, and internal stakeholders while providing a high standard of service
Assist with administrative tasks tied to construction projects, including forms, documentation, and status updates
Participate in regular team check-ins to review active work, upcoming deadlines, and outstanding action items
Support front-office operations by handling inbound calls, greeting visitors, and helping with general administrative coverage
Contribute to estimating support and other project-related administrative assignments as needed
Take ownership of assigned tasks independently while adapting to changing priorities in a small business environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Residential Assistant

As a Residential Assistant, you will play an essential role in supporting the da...

Location

United States of America , Kailua-Kona

Salary:

28.09 USD / Hour

Four Seasons

Expiration Date

Until further notice

Requirements

A genuine passion for hospitality and creating memorable guest experiences
Strong communication and interpersonal skills
Ability to work both independently and collaboratively in a team environment
Previous experience in a customer-facing or hospitality role preferred
Comfort using basic technology and systems
A valid Hawai‘i driver’s license with a clean driving record
Ability to perform physical tasks, including lifting up to 40 lbs and frequent movement throughout the resort

Job Responsibility

Provide operational support across Hualalai Villas & Homes residences and resort areas
Coordinate and deliver packages, laundry, and supplies with care and efficiency
Maintain organization and distribution of mail across designated locations
Support residential readiness, including vehicle and golf cart detailing
Assist with administrative and guest communication needs with professionalism and discretion
Collaborate with Property Management, Owner Services, and resort teams to ensure seamless service delivery
Maintain the cleanliness and presentation of common areas and workspaces
Uphold Four Seasons standards, policies, and commitment to exceptional service

What we offer

Hourly Rate: $28.09
An on-site Naturopathic Doctor
24-hour access to Indoor and Outdoor Gym
Holiday, Vacation & Sick pay
Robust Benefit Plan
Company Match 401K Plan
Laundered Employee Uniform
Free employee meals prepared by the Four Seasons Culinary ‘Ohana
Complimentary stays at Four Seasons Worldwide
Training and Development Opportunities

Fulltime

Administrative Assistant

We are seeking a highly organized, proactive, and detail-oriented Administrative...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, executive assistant, office coordination, or related experience
Previous experience supporting executives or working in a professional office environment required
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Ability to manage sensitive and confidential information with professionalism
Experience within real estate, property management, construction, or investment environments is a plus
Strong attention to detail and ability to work independently in a fast-paced setting

Job Responsibility

Serve as a liaison between executives, employees, clients, vendors, and external partners
Manage executive calendars, coordinate meetings, and oversee scheduling logistics
Coordinate travel arrangements and accommodations for leadership
Prepare and reconcile expense reports
Maintain office supply inventory and ensure office organization
Format and prepare internal and external communications and correspondence
Take meeting notes and distribute follow-up items as needed
Manage incoming phone calls, digital communications, mail, and packages
Provide administrative support to senior-level executives on an as-needed basis
Track property-level projects and communicate status updates

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Administrative Assistant

We are looking for a dependable Administrative Assistant to provide part-time, o...

Location

United States , Alhambra

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, office coordination, or a similar business operations role
Previous exposure to property management processes is preferred, particularly in residential or commercial real estate settings
Familiarity with Yardi or related property management software is preferred
Bilingual fluency in Spanish and English is required for day-to-day communication
Strong organizational skills with the ability to manage multiple tasks accurately and meet deadlines
Experience handling data entry, document control, and inbound call support in an office environment that requires attention to detail
Ability to maintain confidentiality when working with tenant records, financial information, and internal business documents

Job Responsibility

Oversee routine administrative support for property operations, including document handling, record maintenance, and general office coordination
Review tax, insurance, and lease-related records to help confirm properties and tenant files remain accurate, current, and compliant
Assist with leasing activity by supporting application reviews, preparing move-in and move-out paperwork, and guiding tenants through onboarding steps
Respond to tenant questions regarding rent, lease terms, and service requests, while helping direct issues to the appropriate parties
Enter financial and property data into Yardi, including rent transactions, charges, invoices, receivables, and work orders
Help monitor expenses, utilities, and tenant bill-backs by identifying discrepancies, tracking trends, and supporting cost-control efforts
Prepare recurring reports for management, such as vacancy updates, upcoming rent increase eligibility, and revenue tracking details
Coordinate operational follow-up with outside contacts, including vendors, housing agencies, banks, and insurance or licensing-related parties
Manage front office duties such as answering incoming calls, processing mail, filing records, and assisting with written correspondence and special projects

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Parttime

Property Administrative Assistant

We are looking for a detail-oriented Property Administrative Assistant to join o...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in property management, real estate, or a related administrative support role preferred
Strong organizational, multitasking, and problem-solving skills
Effective verbal and written communication abilities
Proficiency with Microsoft Office Suite or property management software is a plus
Ability to maintain confidentiality and handle sensitive information professionally
Customer service orientation and positive attitude

Job Responsibility

Assist with day-to-day operations of residential or commercial properties under management
Handle tenant inquiries, process maintenance requests, and communicate updates to tenants as needed
Coordinate and schedule property showings, inspections, repairs, and services with contractors or vendors
Support the leasing process by preparing lease agreements, renewals, and other related documents
Maintain accurate and up-to-date tenant and property files, both electronically and in hard copy
Track rent payments and prepare basic reports for the Property Manager
Assist with move-in and move-out procedures, ensuring all documentation is complete
Monitor property compliance with regulations, including safety and occupancy guidelines
Provide general administrative support, such as answering phones, managing emails, filing, and data entry

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Administrative Assistant

Provide high-level administrative support to the General Manager of Nekajui Hote...

Location

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Hospitality Management, Hotel Administration, Tourism, or a related field strongly preferred
Minimum of 3 years in executive administrative roles within ultra-luxury hospitality or high-end residential environments
Direct experience interacting with UHNW guests and property owners is highly desirable
Solid understanding of ultra-luxury hotel operations, service protocols, and brand standards
Professional fluency in English and Spanish (written and spoken)
Proficiency in Microsoft Office Suite, property management systems, and design software (Adobe InDesign, Photoshop, Canva)
Commitment to The Ritz-Carlton Gold Standards
Exceptional organizational skills, discretion, integrity, and ability to manage multiple priorities in a fast-paced, high-touch environment

Job Responsibility

Managing the General Manager’s calendar and organizing strategic meetings
preparing and reviewing correspondence, reports, and presentations in English and Spanish
acting as the primary point of contact for homeowners, including coordinating communications, responding to inquiries, and ensuring timely follow-up
supporting homeowners’ associations by preparing agendas, minutes, and board documentation
maintaining updated governance documents, policies, and legal records for the residences
overseeing VIP arrival and departure logistics, ensuring personalized experiences and premium amenities
organizing and maintaining digital and physical filing systems for contracts, reports, and communications
handling phone calls and inquiries with professionalism and confidentiality
supporting special projects and initiatives that enhance the luxury guest and owner experience

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to join our team in Fairfield, Ne...

Location

United States , Fairfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably within residential property management
Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Excellent communication skills, both written and verbal, with a focus on customer service
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Detail-oriented with exceptional organizational skills
Comfortable handling inbound and outbound calls and managing email correspondence

Job Responsibility

Perform general administrative tasks such as filing, scanning, and data entry to maintain organized office records
Assist with the preparation and distribution of lease agreements and other property-related documents
Provide support to residents by creating move-in packets, parking passes, and pet documentation
Handle inbound and outbound calls to address resident inquiries and provide excellent customer service
Manage email correspondence in a timely and efficient manner
Offer receptionist coverage as needed, ensuring smooth front desk operations
Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks
Collaborate with the property management team to ensure efficient daily operations
Participate in training sessions to develop proficiency in company systems and procedures

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

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Residential Administrative Assistant

Job Description

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