CrawlJobs Logo

Residential Administrative Assistant

bhsg.com Logo

Beacon Hill

Location Icon

Location:
United States , New York

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

85000.00 - 95000.00 USD / Year
Save Job
Save Icon
Apply Position

Job Description:

Our client is seeking a friendly, detail‑oriented Residential Administrative Assistant to support senior leaders within the residential leasing group of a well‑established New York real estate organization. This role blends traditional administrative support with portfolio‑level coordination and is ideal for someone who enjoys working cross‑functionally, is tech‑curious, and thrives in a collaborative, people‑first environment. Hours are 8:30am-5:30pm with a hybrid 4/1 schedule, typically remote on Fridays.

Job Responsibility:

  • Provide administrative support to two senior leaders within the residential leasing group
  • Manage calendars, meeting coordination, and expense processing
  • Prepare, draft, and proofread executive-level communications, reports, and presentations
  • Track deadlines, deliverables, and follow-ups across residential initiatives
  • Support portfolio-wide projects including leasing initiatives, compliance tracking, and operational rollouts
  • Assist with internal announcements, staffing updates, and team communications
  • Maintain organized records related to leasing performance, occupancy, and operations
  • Support the rollout of new technology and AI-forward tools across the residential team
  • Compile spreadsheets, dashboards, and trackers to support reporting and visibility
  • Identify gaps in follow-through and proactively recommend process improvements
  • Assist with special projects and ad hoc initiatives as needed

Requirements:

  • 2-5+ years of administrative or Executive Assistant experience
  • Prior experience in real estate, residential leasing, or property management strongly preferred
  • Highly organized with excellent attention to detail and follow-through
  • Strong written and verbal communication skills
  • Professional, friendly, and approachable demeanor
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Comfortable supporting senior leadership in a fast-paced environment
  • Bachelor’s degree not required
What we offer:
  • Up to $85K-$95K base salary + paid overtime + discretionary bonus
  • PTO package
  • Fully employer-paid medical, dental, and vision benefits
  • 401(k) plan (no employer contribution) + pension plan
  • Housing and parking discounts across residential properties
  • Wellness benefits including gym discounts
  • Summer Fridays with early close at 1pm
  • Weekly catered lunch on Wednesdays

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Icon
Beacon Hill - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Residential Administrative Assistant

Residential Conveyancing Assistant

An exciting opportunity for a Residential Conveyancing Assistant in Chelmsford, ...
Location
Location
United Kingdom , Chelmsford
Salary
Salary:
24000.00 - 30000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Educated to at least GCSE level (including Maths and English)
  • minimum of 1 years' experience in the legal sector within a Residential Conveyancing department
  • strong organisational and time-management skills
  • strong attention to detail and ability to work under pressure
  • good professional written and verbal communication skills with excellent telephone manner
  • a team player with a willingness to learn
  • comfortable working in a fast-paced, client-driven environment
  • proficiency in Microsoft Office.
Job Responsibility
Job Responsibility
  • Assist Fee Earner(s) in managing their caseloads by undertaking legal procedures and administrative tasks as directed
  • conduct electronic ID verification checks for all clients, ensuring full compliance with regulatory and internal standards
  • accurately take and record client instructions in a professional and confidential manner
  • prepare and send client care documentation, including terms of business and detailed estimates of fees and disbursements
  • complete and maintain up-to-date OS1 and bankruptcy searches, ensuring all results remain valid throughout the transaction process
  • collect, verify, and dispatch relevant supporting documentation in accordance with procedural requirements
  • undertake and review pre-contract searches to identify any legal or practical issues affecting the property, including local authority matters, leases, easements, covenants, mortgages, land tax obligations, flood or subsidence risks, and structural liabilities
  • review mortgage instructions from lenders and carry out any associated tasks in line with their requirements
  • perform general administrative duties across the department as required, contributing to the overall efficiency and effectiveness of the team
  • support with any other duties necessary with the level of responsibility of this role as needed.
What we offer
What we offer
  • Supportive and friendly work environment
  • career development opportunities
  • flexible working arrangements
  • fun team-building activities and social events.
  • Fulltime
Read More
Arrow Right

Residential Conveyancing Assistant

Exciting Opportunity: Residential Conveyancing Assistant Wanted! Are you ready t...
Location
Location
United Kingdom , Chelmsford
Salary
Salary:
24000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Educated to at least GCSE level (including Maths and English)
  • Minimum of 1 years' experience in the legal sector within a Residential Conveyancing department
  • Strong organisational and time-management skills
  • Strong attention to detail and ability to work under pressure
  • Good professional written and verbal communication skills with excellent telephone manner
  • A team player with a willingness to learn
  • Comfortable working in a fast-paced, client-driven environment
  • Proficiency in Microsoft Office
Job Responsibility
Job Responsibility
  • Assist Fee Earner(s) in managing their caseloads by undertaking legal procedures and administrative tasks as directed
  • Conduct electronic ID verification checks for all clients, ensuring full compliance with regulatory and internal standards
  • Accurately take and record client instructions in a professional and confidential manner
  • Prepare and send client care documentation, including terms of business and detailed estimates of fees and disbursements
  • Complete and maintain up-to-date OS1 and bankruptcy searches, ensuring all results remain valid throughout the transaction process
  • Collect, verify, and dispatch relevant supporting documentation in accordance with procedural requirements
  • Undertake and review pre-contract searches to identify any legal or practical issues affecting the property, including local authority matters, leases, easements, covenants, mortgages, land tax obligations, flood or subsidence risks, and structural liabilities
  • Review mortgage instructions from lenders and carry out any associated tasks in line with their requirements
  • Perform general administrative duties across the department as required, contributing to the overall efficiency and effectiveness of the team
  • Support with any other duties necessary with the level of responsibility of this role as needed
What we offer
What we offer
  • Permanent Contract
  • Career Development
  • Work-Life Balance
  • Social Events
  • Fulltime
Read More
Arrow Right

Conveyancing Assistant

A highly regarded, multi-service law firm in Congleton is seeking a Conveyancing...
Location
Location
United Kingdom , Macclesfield
Salary
Salary:
Not provided
https://www.douglas-scott.co.uk Logo
Douglas Scott
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Legal administration or legal secretarial background
  • Ideally with conveyancing experience
  • Ability to liaise effectively with clients and third parties
  • High degree of self-management and initiative
  • General administrative support skills
Job Responsibility
Job Responsibility
  • Liaising effectively with clients and third parties over the phone, in writing, and occasionally face-to-face, providing advice and assistance
  • Chasing various documentation, including ID, mortgage offers, and searches
  • Keeping the case management system and any third-party websites up to date in real time
  • Preparing documentation required throughout the conveyancing process
  • Preparing completion packs for the accounts department, including completion statements and invoices
  • Handling post-exchange matters as directed by the team manager
  • Overseeing completions on the day of completion
  • Ensuring clients and introducers receive the best possible service at all times
  • General administrative support
What we offer
What we offer
  • 24 days holiday plus bank holidays
  • 3 days paid leave for Christmas plus Birthday day off
  • Employee assistance programme
  • Enhanced sick pay
  • Life cover (4 x annual salary)
  • Company pension
  • Discounted legal services
  • Christmas bonus
  • Social events
  • Enhanced maternity and paternity pay
  • Fulltime
Read More
Arrow Right

Conveyancing Assistant

Are you an experienced and proactive Conveyancing Assistant looking to develop y...
Location
Location
United Kingdom , Manchester
Salary
Salary:
27000.00 GBP / Year
https://www.douglas-scott.co.uk Logo
Douglas Scott
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a residential conveyancing role is essential
  • Strong organisational skills and a high level of attention to detail
  • Ability to multi-task, prioritise, and manage time efficiently in a fast-paced environment
  • Confident communicator with a professional telephone manner
  • Proficient in Microsoft Office (Word, Outlook, Excel) and familiar with case management systems
  • A team player with a proactive and conscientious approach to work
  • Committed to delivering excellent client service and maintaining high professional standards
Job Responsibility
Job Responsibility
  • Providing comprehensive administrative support to Conveyancers to help manage busy caseloads
  • Using a Case Management System to maintain accurate, up-to-date files and documentation
  • Liaising with clients, solicitors, lenders and third parties via telephone and email
  • Handling inbound and outbound correspondence in line with agreed service levels
  • Requesting property searches, AML checks, and final searches
  • Preparing and submitting contract packs to purchasers
  • Assisting with the exchange process, including chasing and exchanging contracts when required
  • Supporting Fee Earners by monitoring their inbox during non-working days
  • Ensuring compliance with internal procedures and regulatory standards
  • Fulltime
Read More
Arrow Right

Conveyancing Assistant

Are you a motivated and detail-oriented Conveyancing Assistant seeking to build ...
Location
Location
United Kingdom , Preston
Salary
Salary:
28000.00 GBP / Year
https://www.douglas-scott.co.uk Logo
Douglas Scott
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a residential conveyancing support role
  • Excellent organisational abilities and strong attention to detail
  • Capable of working under pressure, managing multiple tasks and prioritising effectively
  • Confident communicator with a courteous and professional approach on the phone and in writing
  • Competent in Microsoft Office (Word, Outlook, Excel) and experienced in using case management software
  • A team-focused attitude and a proactive, reliable approach to your work
  • Dedicated to delivering outstanding client care and maintaining the highest standards of professionalism
Job Responsibility
Job Responsibility
  • Delivering full administrative support to Fee Earners to ensure timely case progression
  • Maintaining accurate records and case documentation using the firm’s Case Management System
  • Communicating professionally with clients, solicitors, agents, lenders, and third parties by phone and email
  • Managing incoming and outgoing correspondence efficiently and in accordance with service standards
  • Ordering searches, conducting AML checks, and dealing with Land Registry requirements
  • Preparing contract packs for issue to purchasers’ solicitors
  • Assisting with contract exchanges, including tracking progress and conducting exchanges when required
  • Monitoring and responding to Fee Earner inboxes in their absence
  • Ensuring all compliance, regulatory, and procedural requirements are met
  • Fulltime
Read More
Arrow Right

Senior Care Assistant

Are you an experienced Senior Care Assistant looking to take the next step in yo...
Location
Location
United Kingdom , Teesside
Salary
Salary:
13.90 GBP / Hour
gillespierecruitment.co.uk Logo
Gillespie Recruitment
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience as a Senior Care Assistant or Care Team Leader
  • Knowledge of medication administration and CQC compliance
  • A commitment to ongoing personal and professional development
  • Compassion, reliability, and the ability to work well as part of a team
  • Relevant health and social care qualifications (NVQ Level 3 or equivalent) are highly desirable
Job Responsibility
Job Responsibility
  • Ensuring residents’ wishes and preferences are at the heart of care delivery
  • Supervising care staff and leading by example to promote best practices
  • Overseeing medication management and maintaining accurate records
  • Working collaboratively with healthcare professionals and families
  • Promoting and safeguarding the welfare of all residents
Read More
Arrow Right

Director of Residential Services

Oversee a variety of residential options for individuals with developmental or i...
Location
Location
United States , Johnstown
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Mastery in Human Services
  • Proficiency in HIPAA Compliance - Patient Privacy Rule
  • Expertise in Contract Administration
  • Proven experience in Management
  • Skilled in Budget Administration
  • Competency in Administrative Management
  • Prior experience as a Director or Assistant Director in Human Services
Job Responsibility
Job Responsibility
  • Oversee the development and implementation of residential programs for individuals with intellectual or developmental disabilities
  • Establish and maintain compliance with all relevant state and federal regulations
  • Collaborate with various departments and external agencies to provide comprehensive support services
  • Administer supervision and support to both detail-oriented and non-detail-oriented staff within the residential programs
  • Manage daily operations, ensuring the physical appearance and safety standards of residences are met
  • Develop and implement policies for facility operation and the well-being of individuals supported by the programs
  • Oversee budget administration and control, including approval of departmental purchases
  • Coordinate with other service providers to facilitate transitions to less restrictive residential settings
  • Act as a liaison between different divisions within the agency and external entities such as developmental centers and community services boards
  • Ensure proper training and annual in-service updates for all staff members
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Property Legal Assistant

Office Angels are partnering a local firm in their search for a Property Legal A...
Location
Location
United Kingdom , Lewes
Salary
Salary:
25000.00 - 27000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience as a Legal Assistant or Legal Secretary in Commercial or residential Property
  • Excellent attention to detail and time management
  • Ability to work independently and collaboratively
Job Responsibility
Job Responsibility
  • Assisting solicitors with residential and/or commercial property transactions
  • Preparing and drafting legal documents and correspondence
  • Conducting searches and reviewing title documents
  • Liaising with clients, estate agents, and other third parties
  • Managing diaries, scheduling appointments, and maintaining case files
  • Providing general administrative support to the property team
  • Fulltime
Read More
Arrow Right