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Reservations Associate

aticaglobal.com Logo

Atica Global

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Location:
India , Pune

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

The Reservations Manager at Atica acts as the virtual reservations hub for multiple US hotel clients simultaneously. You are responsible for maximizing revenue captured from every incoming reservation inquiry — through calls, emails, OTA platforms, and direct website bookings — while ensuring seamless reservation operations for the hotel's front desk and management team. This is not a passive, reactive role. You will proactively identify upsell opportunities, ensure rate parity across all booking channels, manage group and corporate reservation blocks, and be the first point of escalation for reservation-related client concerns. Your work directly feeds into the hotel's RevPAR, ADR, and occupancy numbers — the metrics Atica is hired to move. Because hotel clients are on month-to-month contracts with 30-day exit clauses, the Reservations Manager must deliver consistent, visible value every single month.

Job Responsibility:

  • Handle all incoming reservation inquiries across channels: phone, email, OTA platforms (Booking.com, Expedia, Hotels.com, Agoda, etc.), and the hotel's direct booking website
  • Convert every qualified inquiry into a confirmed reservation
  • Respond to all reservation queries promptly (within SLA)
  • Manage waitlists, room-type availability, and booking modifications or cancellations
  • Ensure all reservations are entered correctly into the Property Management System (PMS)
  • Monitor and maintain rate parity across all OTA channels and the hotel's direct booking website
  • Work in close coordination with the Revenue Manager to implement rate strategies
  • Identify and flag rate loading errors, missing promotions, or channel-level discrepancies
  • Update seasonal rates, promotional packages, and special offers across channels
  • Manage all corporate account reservations
  • Handle group booking blocks: cut-off dates, pickup tracking, attrition management
  • Respond to group RFP inquiries and coordinate with the Sales Manager
  • Liaise with in-house guests and corporate bookers
  • Ensure accurate hotel listing content on all OTA platforms
  • Monitor OTA dashboards for booking trends, cancellation rates, and competitor positioning
  • Manage allotments and stop-sell/open-sell decisions
  • Support the launch and optimization of the hotel on new distribution channels
  • Act as the day-to-day reservations point of contact for assigned hotel clients
  • Build strong working relationships with hotel GMs and front desk teams
  • Provide weekly and monthly reservations performance summaries to hotel clients
  • Review monthly OTA invoices and flag any erroneous charges or commission discrepancies
  • Track and charge Virtual Credit Cards (VCCs) from past bookings
  • Flag guest concerns surfaced during reservation interactions
  • Support the hotel's direct website bookings by responding to queries, applying promotions, and tracking booking engine performance

Requirements:

  • 3–6 years of experience in hotel reservations, front office operations, or a related hospitality role
  • Strong working knowledge of OTA platforms (Booking.com, Expedia, Agoda, Hotels.com) — listing management, extranets, and rate loading
  • Hands-on experience with a Property Management System (PMS) — Opera, Cloudbeds, Mews, or similar
  • Excellent written and verbal English communication skills
  • High attention to detail: rate codes, rooming lists, billing instructions, and reservation accuracy are non-negotiable
  • Ability to multitask across multiple hotel accounts simultaneously without compromising quality
  • Comfortable working the 4 PM – 2 AM IST shift to align with US business hours
  • Work-from-office commitment at our India headquarters

Nice to have:

  • Experience with Revenue Management Systems (RMS)
  • Familiarity with branded hotel systems — Marriott, Hilton, IHG, Wyndham, or Choice Hotels platforms and standards
  • Prior experience handling corporate RFPs, group blocks, or negotiated rate contracts
  • Understanding of B2B distribution channels — wholesalers (HotelBeds, WebBeds), travel management companies, or GDS
  • Startup mindset: adaptable, proactive, and comfortable building processes in an evolving environment
What we offer:
  • Competitive salary + performance-linked bonus
  • CTC aligned with experience & market benchmarks
  • Direct exposure to demand partners, US hotel stakeholders, and senior leadership
  • Clear career growth path in Distribution & Operations leadership

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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