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Reservations Associate

India, Pune · Job Posted April 23, 2026
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Job Description

The Reservations Manager at Atica acts as the virtual reservations hub for multiple US hotel clients simultaneously. You are responsible for maximizing revenue captured from every incoming reservation inquiry — through calls, emails, OTA platforms, and direct website bookings — while ensuring seamless reservation operations for the hotel's front desk and management team. This is not a passive, reactive role. You will proactively identify upsell opportunities, ensure rate parity across all booking channels, manage group and corporate reservation blocks, and be the first point of escalation for reservation-related client concerns. Your work directly feeds into the hotel's RevPAR, ADR, and occupancy numbers — the metrics Atica is hired to move. Because hotel clients are on month-to-month contracts with 30-day exit clauses, the Reservations Manager must deliver consistent, visible value every single month.

Job Responsibility

  • Handle all incoming reservation inquiries across channels: phone, email, OTA platforms (Booking.com, Expedia, Hotels.com, Agoda, etc.), and the hotel's direct booking website
  • Convert every qualified inquiry into a confirmed reservation
  • Respond to all reservation queries promptly (within SLA)
  • Manage waitlists, room-type availability, and booking modifications or cancellations
  • Ensure all reservations are entered correctly into the Property Management System (PMS)
  • Monitor and maintain rate parity across all OTA channels and the hotel's direct booking website
  • Work in close coordination with the Revenue Manager to implement rate strategies
  • Identify and flag rate loading errors, missing promotions, or channel-level discrepancies
  • Update seasonal rates, promotional packages, and special offers across channels
  • Manage all corporate account reservations
  • Handle group booking blocks: cut-off dates, pickup tracking, attrition management
  • Respond to group RFP inquiries and coordinate with the Sales Manager
  • Liaise with in-house guests and corporate bookers
  • Ensure accurate hotel listing content on all OTA platforms
  • Monitor OTA dashboards for booking trends, cancellation rates, and competitor positioning
  • Manage allotments and stop-sell/open-sell decisions
  • Support the launch and optimization of the hotel on new distribution channels
  • Act as the day-to-day reservations point of contact for assigned hotel clients
  • Build strong working relationships with hotel GMs and front desk teams
  • Provide weekly and monthly reservations performance summaries to hotel clients
  • Review monthly OTA invoices and flag any erroneous charges or commission discrepancies
  • Track and charge Virtual Credit Cards (VCCs) from past bookings
  • Flag guest concerns surfaced during reservation interactions
  • Support the hotel's direct website bookings by responding to queries, applying promotions, and tracking booking engine performance

Requirements

  • 3–6 years of experience in hotel reservations, front office operations, or a related hospitality role
  • Strong working knowledge of OTA platforms (Booking.com, Expedia, Agoda, Hotels.com) — listing management, extranets, and rate loading
  • Hands-on experience with a Property Management System (PMS) — Opera, Cloudbeds, Mews, or similar
  • Excellent written and verbal English communication skills
  • High attention to detail: rate codes, rooming lists, billing instructions, and reservation accuracy are non-negotiable
  • Ability to multitask across multiple hotel accounts simultaneously without compromising quality
  • Comfortable working the 4 PM – 2 AM IST shift to align with US business hours
  • Work-from-office commitment at our India headquarters

Nice to have

  • Experience with Revenue Management Systems (RMS)
  • Familiarity with branded hotel systems — Marriott, Hilton, IHG, Wyndham, or Choice Hotels platforms and standards
  • Prior experience handling corporate RFPs, group blocks, or negotiated rate contracts
  • Understanding of B2B distribution channels — wholesalers (HotelBeds, WebBeds), travel management companies, or GDS
  • Startup mindset: adaptable, proactive, and comfortable building processes in an evolving environment

What we offer

  • Competitive salary + performance-linked bonus
  • CTC aligned with experience & market benchmarks
  • Direct exposure to demand partners, US hotel stakeholders, and senior leadership
  • Clear career growth path in Distribution & Operations leadership

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