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The Reservations Manager at Atica acts as the virtual reservations hub for multiple US hotel clients simultaneously. You are responsible for maximizing revenue captured from every incoming reservation inquiry — through calls, emails, OTA platforms, and direct website bookings — while ensuring seamless reservation operations for the hotel's front desk and management team. This is not a passive, reactive role. You will proactively identify upsell opportunities, ensure rate parity across all booking channels, manage group and corporate reservation blocks, and be the first point of escalation for reservation-related client concerns. Your work directly feeds into the hotel's RevPAR, ADR, and occupancy numbers — the metrics Atica is hired to move. Because hotel clients are on month-to-month contracts with 30-day exit clauses, the Reservations Manager must deliver consistent, visible value every single month.
Job Responsibility:
Handle all incoming reservation inquiries across channels: phone, email, OTA platforms (Booking.com, Expedia, Hotels.com, Agoda, etc.), and the hotel's direct booking website
Convert every qualified inquiry into a confirmed reservation
Respond to all reservation queries promptly (within SLA)
Manage waitlists, room-type availability, and booking modifications or cancellations
Ensure all reservations are entered correctly into the Property Management System (PMS)
Monitor and maintain rate parity across all OTA channels and the hotel's direct booking website
Work in close coordination with the Revenue Manager to implement rate strategies
Identify and flag rate loading errors, missing promotions, or channel-level discrepancies
Update seasonal rates, promotional packages, and special offers across channels
Manage all corporate account reservations
Handle group booking blocks: cut-off dates, pickup tracking, attrition management
Respond to group RFP inquiries and coordinate with the Sales Manager
Liaise with in-house guests and corporate bookers
Ensure accurate hotel listing content on all OTA platforms
Monitor OTA dashboards for booking trends, cancellation rates, and competitor positioning
Manage allotments and stop-sell/open-sell decisions
Support the launch and optimization of the hotel on new distribution channels
Act as the day-to-day reservations point of contact for assigned hotel clients
Build strong working relationships with hotel GMs and front desk teams
Provide weekly and monthly reservations performance summaries to hotel clients
Review monthly OTA invoices and flag any erroneous charges or commission discrepancies
Track and charge Virtual Credit Cards (VCCs) from past bookings
Flag guest concerns surfaced during reservation interactions
Support the hotel's direct website bookings by responding to queries, applying promotions, and tracking booking engine performance
Requirements:
3–6 years of experience in hotel reservations, front office operations, or a related hospitality role
Strong working knowledge of OTA platforms (Booking.com, Expedia, Agoda, Hotels.com) — listing management, extranets, and rate loading
Hands-on experience with a Property Management System (PMS) — Opera, Cloudbeds, Mews, or similar
Excellent written and verbal English communication skills
High attention to detail: rate codes, rooming lists, billing instructions, and reservation accuracy are non-negotiable
Ability to multitask across multiple hotel accounts simultaneously without compromising quality
Comfortable working the 4 PM – 2 AM IST shift to align with US business hours
Work-from-office commitment at our India headquarters
Nice to have:
Experience with Revenue Management Systems (RMS)
Familiarity with branded hotel systems — Marriott, Hilton, IHG, Wyndham, or Choice Hotels platforms and standards
Prior experience handling corporate RFPs, group blocks, or negotiated rate contracts
Understanding of B2B distribution channels — wholesalers (HotelBeds, WebBeds), travel management companies, or GDS
Startup mindset: adaptable, proactive, and comfortable building processes in an evolving environment
What we offer:
Competitive salary + performance-linked bonus
CTC aligned with experience & market benchmarks
Direct exposure to demand partners, US hotel stakeholders, and senior leadership
Clear career growth path in Distribution & Operations leadership