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Reservations Agent

United Kingdom, Edinburgh · Job Posted April 16, 2026
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Job Description

W Edinburgh is hiring a Reservations Agent to join the team! We invite you to play an integral part in bringing to life this unique brand in Edinburgh! Explore an exciting new career path at W Hotels where your natural talent is celebrated. W Hotels’ work culture is uniquely designed to spark your imagination and curiosity while bringing the W experience to life for guests.

Job Responsibility

  • Provide a luxury service to guests and bookers alike when assisting in making reservations, including personalizing calls, obtaining complete guest needs and all required information
  • Process all reservation requests, changes, and cancellations received
  • Explain guarantee, special rate, and cancellation policies
  • Accommodate and document special requests
  • Answer questions about property facilities/services and room accommodations
  • Take every opportunity maximize revenue
  • Input and access data in reservation system
  • Ensure rate codes are correct
  • Follow proper escalation procedures when addressing guest concerns

Requirements

  • Great communication skills in both written and spoken English
  • Previous experience handling telephone calls and responding to emails in a professional setting
  • Previous experience in using Opera PMS / Opera Cloud
  • An understanding of how their role impacts the wider hotel’s performance
  • The ability to work well in a team
  • Self-motivation
  • A desire to provide exceptional luxury service to each and every guest

What we offer

  • Discounted accommodation in over 9,000 hotels all over the world
  • Discounted food & drink in all our restaurants and bars
  • Discounts for your friends and family
  • Wellness and mental health programmes
  • World class training and development, including leadership development
  • Unlimited career opportunities (internationally and locally)
  • Specially curated discounts in thousands of shops
  • Amazing staff parties

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