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This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. Research Administrator/Fund Manager uses accounting skills to independently prepare and manage research proposals, awards and transactions related to contract and grant management (pre and post award), and maintain contract and grant records in compliance with institutional research sponsor policies. This position requires exceptional customer service skills and the ability to build positive working relationships with both internal and external units that include office colleagues, members of the department, faculty, and central offices. Pre-award support will be required for all funding mechanisms and all sponsors. Assignments may include multiple PIs, department recharge centers, multiple funding sources, multiple institutions, and multiple sites. The Research Administrator manages proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations and requirements. Post-award management includes using strong analytical skills for allocation and expense monitoring, understanding of agency-specific requirements, detailed and timely reporting, and advisement to faculty.
Job Responsibility:
Post award fund management
Checking the financial health of accounts
Creating financial expense reports for PIs and Sponsors
Meeting with and communicating financials of SP funds, due dates, milestones, etc.
Review/approval of requisitions and expense reports in concur
Pre-Award support
Review of sponsor RFA
Creating task list for PIs
Creating budget
Supporting submission
Collaborating with PI and study team
Contract & Recharge management
Creating contracts, customers, and invoicing
Requirements:
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines
Ability to perform moderately complex financial analysis and customized reporting
Maintains current knowledge of compliance regulations in all areas of research administration Pre-Award and Post-Award
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles
Bachelor's degree in related area and / or equivalent experience / training
Knowledge of common sponsored award mechanisms and skills to gather and analyze resource data from various sources
Working knowledge of or familiarity with other UCSD Core administrative computer systems, such as Kuali, UCPath, Concur, and Oracle Financial preferred
Familiarity with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements
Background screen required
Nice to have:
Pre and post award experience
Experience working with researchers and faculty in an area of health and medicine - preferably, bench to bedside clinical trials
NIH/CIRM/NASA/NSF sponsor experience preferred
Contract experience
Financial and analytics skills
UC San Diego systems experience preferred (Kuali, Oracle, UCPath, DOPE, Concur, CIPERB, iContracts, and more)