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Research Administrator 3

UC San Diego

Location:
United States , La Jolla

Category:
Research and Development

Contract Type:
Not provided

Salary:

84063.00 - 88740.00 USD / Year ▼

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Job Description:

UC San Diego is a student-centered, research-focused, service-oriented public institution that provides opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact. The Department of Electrical and Computer Engineering (ECE) is one of the largest and most complex departments on campus. The department is comprised of over 50 ladder rank faculty, over 100 additional academics in various research and instructional titles, and over 30 professional staff. The mission of the Department of Electrical and Computer Engineering is to educate tomorrow's technology leaders. The staff within ECE strive to provide support and guidance to department faculty and researchers to allow them to achieve their research goals and to train the next generation of Electrical Engineers. Come join our team and help create tomorrow's technology leaders. This is a professional position at the experienced level of the Research Administrator Series. The incumbent is an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

Job Responsibility:

Independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies
Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations
Completes and approves transactions for signature by manager or other authorized institutional official
Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards
Guides less experienced staff
Provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors
Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements
reviewing proposals to ensure institutional compliance
negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions
financial management and reporting
and sub award/subcontract issuance and administration

Requirements:

Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements
Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines
Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage significant volume of transactions
Ability to perform complex financial analysis and customized reporting
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports
Ability to maintain independent judgment
strong organization and communication skills
and a customer service focus across broad and diverse subject areas
Maintains current knowledge of compliance regulations in all areas of research administration
Demonstrated effective interpersonal skills to interact with diverse individuals and groups
Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy
Proficiency working with computer and information management systems
Proficiency in utilizing Financiallink reports (or similar systems), queries, and use pivot tables or similar experience using other financial reporting tools
Stays current on compliance regulations in all areas of research administration

Additional Information:

Job Posted:
April 23, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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