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Research Administrator 3

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UC San Diego

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Location:
United States , La Jolla

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

53600.00 - 127400.00 USD / Year ▼
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Job Description:

This is a professional position at the experienced level of the Research Administrator Series. The incumbent is an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Job Responsibility:

  • Provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors
  • Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements
  • reviewing proposals to ensure institutional compliance
  • negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions
  • financial management and reporting
  • and sub award/subcontract issuance and administration

Requirements:

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
  • Ability to manage significant volume of transactions
  • Ability to perform complex financial analysis and customized reporting
  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports
  • Ability to maintain independent judgment
  • strong organization and communication skills
  • and a customer service focus across broad and diverse subject areas
  • Stays current on compliance regulations in all areas of research administration
  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles
  • Demonstrated effective interpersonal skills to interact with diverse individuals and groups
  • Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
  • Requires thorough knowledge in OMB circulars such as Universal Guidelines, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines
  • Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy
  • Proficiency working with computer and information management systems
  • Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements
  • Proficiency in utilizing system reports, data extraction, and use pivot tables or similar experience using other financial reporting tools

Additional Information:

Job Posted:
January 10, 2026

Expiration:
January 21, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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