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Research Administrative Coordinator II

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Advocate Health Care

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Location:
United States , Winston Salem

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

30.70 - 46.05 USD / Hour
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Job Description:

The Research Administrative Coordinator II serves as the primary point of contact for post‑award financial management within the Gerontology department. This role provides advanced oversight of research grant and contract finances, including budget management, cost analysis, compliance monitoring, and account reconciliation. The Coordinator ensures accurate and timely post‑award administration while supporting selected pre‑award activities when needed. Acting as a key liaison to the Office of Research and external funding agencies, the Coordinator facilitates clear communication, supports audit‑ready documentation, and upholds institutional and sponsor requirements. The position also assists in workload distribution for research administrative staff and offers recommendations to the Business Administrator to meet evolving operational needs.

Job Responsibility:

  • Serves as the primary point of contact for post‑award financial management within the Gerontology department
  • Provides advanced oversight of research grant and contract finances, including budget management, cost analysis, compliance monitoring, and account reconciliation
  • Ensures accurate and timely post‑award administration while supporting selected pre‑award activities when needed
  • Acts as a key liaison to the Office of Research and external funding agencies
  • Facilitates clear communication, supports audit‑ready documentation, and upholds institutional and sponsor requirements
  • Assists in workload distribution for research administrative staff and offers recommendations to the Business Administrator
  • Support faculty research interests and expertise by identifying appropriate potential sponsors and programs
  • Facilitate grant and/or contract submission by providing training and guidance to faculty members and department administrators
  • Help faculty obtain and review guidelines for requests for proposals and requests for applications
  • Work with the Business Manager and departmental faculty to create better awareness of funding opportunities and submission deadlines
  • Assist faculty in obtaining and coordinating proposal components from various participants
  • Together with BA and faculty create grant budgets from investigator outlines
  • Create, coordinate and review subcontracts grant applications
  • Facilitate communications to departments by participating in training sessions
  • Under general supervision, act as a liaison for the department to the Office of Research and extramural funding agencies
  • Help prepare re-budgeting requests
  • compile and prepare financial progress reports
  • arrange for and document the acquisition of equipment
  • function as liaison to the OR to assist with coordination of sponsor updates of grant information
  • coordinate time and effort information
  • prepare and approve personnel actions related to project
  • oversee HR transactions for grant accounts and ensure salaries are posted correctly
  • track research time and effort
  • prepare approved PeopleSoft personnel actions related to projects
  • Help prepare ACUC, IRB, radiation safety, biosafety and other regulatory documents with investigators
  • review submission of protocols and grants sent to the Office of Research
  • monitor and advise faculty on regulatory changes
  • orient new researchers to the Department and WFUHS procedures
  • Perform other related duties incidental to the work described herein

Requirements:

  • Bachelor's degree in Accounting, Finance, Business Administration, or equivalent education and/or experience
  • Four years experience with grant application preparation and/or management of grant budgets
  • Excellent interpersonal skills
  • Ability to deal effectively with faculty, staff and external sponsors
  • Excellent oral and written communication skills
  • Computer literacy
What we offer:
  • Paid Time Off programs
  • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
  • Flexible Spending Accounts for eligible health care and dependent care expenses
  • Family benefits such as adoption assistance and paid parental leave
  • Defined contribution retirement plans with employer match and other financial wellness programs
  • Educational Assistance Program

Additional Information:

Job Posted:
January 30, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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