Research Administrative Coordinator II Job at Advocate Health Care (Winston Salem)

Research Administrative Coordinator II

The Research Administrative Coordinator II serves as the primary point of contac...

Location

United States , Winston Salem

Salary:

30.70 - 46.05 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or equivalent education and/or experience
Four years experience with grant application preparation and/or management of grant budgets
Excellent interpersonal skills
Ability to deal effectively with faculty, staff and external sponsors
Excellent oral and written communication skills
Computer literacy

Job Responsibility

Serve as the primary point of contact for post‑award financial management within the Gerontology department
Provide advanced oversight of research grant and contract finances, including budget management, cost analysis, compliance monitoring, and account reconciliation
Ensure accurate and timely post‑award administration while supporting selected pre‑award activities when needed
Act as a key liaison to the Office of Research and external funding agencies
Facilitate clear communication, support audit‑ready documentation, and uphold institutional and sponsor requirements
Assist in workload distribution for research administrative staff and offer recommendations to the Business Administrator
Support faculty research interests and expertise by identifying appropriate potential sponsors and programs
Facilitate grant and/or contract submission by providing training and guidance to faculty members and department administrators
Help faculty obtain and review guidelines for requests for proposals and requests for applications
Electronically submit applications to extramural funding agencies

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Clinical Research Coordinator II

The Clinical Research Office is responsible for reading/understanding/following ...

Location

United States , Los Angeles

Salary:

70304.00 - 116563.00 USD / Year

Children's Hospital Los Angeles

Expiration Date

Until further notice

Requirements

3+ year experience in clinical trial coordination
1+ years pediatric clinical trials experience required
Bachelor’s degree or associates degree in related scientific field
ACRP Certified Clinical Research Coordinator (CCRC) or SOCRA Certified Clinical Research Professional (CCRP)
Candidates with a medical degree are exempt from certification requirement

Job Responsibility

Reading/understanding/following clinical research protocols
Coordinating specimen collections, processing, shipment, storage
Coordinating manufacturing/receipt of treatment
Assisting with extracting data from EMR and original source and reporting
Safety reporting
IRB submissions for new studies, amendments, continuing reviews, close outs
Maintaining regulatory binders
Starting up new studies- budgets/contracts
Reading/understanding Medical Coverage Analysis, IRB application, ancillary department approvals, regulatory documents
Invoicing for the study

What we offer

Competitive compensation package
Robust benefits program

Fulltime

Grants and Contracts Administrator II

The Grants and Contracts Administrator serve as the administrator and primary co...

Location

United States of America , Rochester

Salary:

60431.00 - 84603.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree and training in an administrative area (e.g., Management, Accounting, Finance, Law, or Public Policy) or related field
3 years of related research administration experience
or an equivalent combination of education experience
Firm understanding of grant finances, including budgeting
Strong facility and aptitude with Excel and knowledge of post-award grants budgeting
Problem-solving, communication and organizational skills, ability to prioritize workload, hard drive and software computer skills, budgeting knowledge
Excellent knowledge of MS Office (Excel, Outlook, Word)
Professionalism demonstrated by excellent interpersonal relationship-building and high degree of organization
Demonstrated ability to work independently and effectively manage own workload
Outstanding communication skills, including written communication

Job Responsibility

Serve as the administrator and primary contact for all sponsored projects and contracts proposed by and awarded to faculty
Develop and support the research infrastructure at Warner
implement processes, and coordinate workshops and mentoring activities
Partners with faculty, primary investigators, the Office for Research and Project Administration (ORPA), and funding organizations on pre/post award sponsored research activities required for the submission, acceptance, management and closing of sponsored activities
Collaborate with the Associate Dean for Research to manage the preparation and submission of projects and proposals, including budgets, for review by ORPA and external funders/partners
Assists with locating sources of outside funding
Supports pre-and post-award logistics including coordination of the Warner Research Subjects Review Board (RSRB) team and processes
Supports PI with award management, overseeing financial activity and ensuring compliance with sponsor terms, University policies/procedures and federal regulations
Maintains collaborative relationships with Office of the Dean, Warner Finance, ORPA, Office of Research and Accounting Cost Standards (ORACS), Purchasing Services and other administrative areas within the University

Fulltime

Grants & Contracts Admin II

The Grants & Contracts Admin II will serve in the Department of Biomedical Engin...

Location

United States of America , Rochester

Salary:

60431.00 - 84603.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor’s degree
2 Years relevant experience or equivalent combination of education and experience
Extensive knowledge, experience, and skills in research policies, grants and contracts administration
Strong interpersonal, organizational, and communication skills, both verbal and written.
Strong skills and experience with funding policies and procedures from a wide range of international, federal, state, and industrial funding sources
Continuous Learning for Administrators of Sponsored Programs (CLASP) certification.
Willingness to meet continuous learning requirements by attending regular monthly meetings, electives and Annual CLASP Update
Willingness to participate in on-going training to stay abreast of compliance issues related to sponsored research
Ability to monitor and produce financial reports for principal investigators and sponsors.
Experience coordinating and managing multiple research projects.

Job Responsibility

Lead the administration and management of the Center
Serve as a university expert and resource in research policy and administration
Manage the daily operations of the center including its core research enterprise grants and contracts
Perform pre-award and post-award grants management activities such as proposal and budget preparation
Ensure compliance with sponsor terms
Perform day-to-day purchasing, accounting, invoicing, payments and reimbursements, organizing meetings, managing schedules, arranging travel and visits
Work closely with Grants Management Specialists to manage financial accounts
Develop financial reports, budgeting, and projections
Coordinate salary allocations
Oversee accounting and transaction approvals

Fulltime

Grants Management Specialist II

We are seeking a highly organized and detail-oriented Post-Award Grants Accounta...

Location

United States of America , Rochester

Salary:

26.90 - 37.66 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelors Degree
2 years of relevant experience required
Or equivalent combination of education and experience
Strong knowledge of federal regulations (e.g., NIH Uniform Guidance) and research administration practices
Proficiency in financial/accounting systems and Microsoft Excel
familiarity with URGEMS, Workday or similar platforms preferred
Experience in and knowledge of IORA (Integrated Online Research Administration) and federal grant application platforms (e.g. ASSIST), Required
Excellent organizational, analytical, and communication skills, Required
Ability to work independently and collaboratively while managing multiple deadlines, Required
Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year

Job Responsibility

Establish new grant accounts, set up budgets, and review award terms for accuracy
Assemble ledgers and perform monthly reconciliation of salary and non-salary accounts in URGEMS and UR Financials (Workday)
Maintain a shadow system (URGEMS) to track all expenses (salary and non-salary) and ensure accuracy of encumbrances through audit and oversight
Monitor expenditures against budgets, proactively identifying and resolving overdrafts, unallowable costs, and variances
Research undocumented transactions and process journal entries in UR Financials
Ensure accuracy of all salary and non-salary encumbrances, including payroll changes, and resolve outstanding encumbrances
Prepare and review monthly PI financial reports
attend monthly PI/Research Admin meetings to review spending trends and forecast projections
Prepare interim and final financial reports, invoices, and drawdowns to sponsors, as applicable
Prepare all financial account closeout information in a timely and accurate manner

Fulltime

Clinical Studies Coordinator II, Translational Neuroscience

Under departmental direction, coordinates activities to support multiple researc...

Location

United States , Winston Salem

Salary:

26.55 - 39.85 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree with two years experience in clinical research
or an equivalent combination of experience and education
SOCRA or ACRP Certification preferred
Must complete the CITI certification for Human Subject Research if not already completed
All additional required WakeOne training for research coordinators
Excellent interpersonal, oral, and written communication skills
Excellent reading comprehension
Strong organizational skills
EPIC/WakeOne proficiency to include appropriate documentation of research notes
Proficient in the use of OnCore/WISER Clinical Trial Management System

Job Responsibility

Coordinates activities to support multiple research studies of all phases
Serves as the principal administrative liaison for assigned studies
Develops and maintains recordkeeping systems and procedures to ensure compliance
Attends clinic as needed to perform activities including recruitment, administering questionnaires
Responsible for the compilation, registration and submission of data
Works under the direction of the Study Investigators or Clinical Research Nurse Manager
Plays an active role in recruitment of patients to study
Performs protocol specific duties required per the research protocol
Obtains or assists the Principal Investigator in obtaining informed consent
Fulfills sponsor requirements related to reportable information including adverse events

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Opportunity for annual increases based on performance
Premium pay such as shift, on call, and more
Incentive pay for select positions

Fulltime

Clinical Studies Coordinator II, Translational Neuroscience

Under departmental direction, coordinates activities to support multiple researc...

Location

United States , Winston Salem

Salary:

26.55 - 39.85 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree with two years experience in clinical research
or an equivalent combination of experience and education
SOCRA or ACRP Certification preferred
Must complete the CITI certification for Human Subject Research if not already completed
All additional required WakeOne training for research coordinators
Excellent interpersonal, oral, and written communication skills
Excellent reading comprehension
Strong organizational skills
EPIC/WakeOne proficiency to include appropriate documentation of research notes
Proficient in the use of OnCore/WISER Clinical Trial Management System

Job Responsibility

Coordinates activities to support multiple research studies of all phases
Serves as the principal administrative liaison for assigned studies
Develops and maintains recordkeeping systems and procedures to ensure compliance
Attends clinic as needed to perform activities including recruitment, administering questionnaires
Responsible for the compilation, registration and submission of data
Works under the direction of the Study Investigators or Clinical Research Nurse Manager
Plays an active role in recruitment of patients to study
Performs protocol specific duties required per the research protocol
Obtains or assists the Principal Investigator in obtaining informed consent
Fulfills sponsor requirements related to reportable information including adverse events

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Opportunity for annual increases based on performance
Premium pay such as shift, on call, and more
Incentive pay for select positions

Fulltime

Finance Coordinator II, Oncology Research

Clinical Trials Office (CTO) staff members provide support for the conduct of cl...

Location

United States , Winston Salem

Salary:

28.55 - 42.85 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business, Accounting, or related area with three years' research-related accounting experience
or, an equivalent combination of education and experience required
Computer skills and the ability to develop financial spreadsheets required
Excellent interpersonal, oral and written communication skills
Computer skills including word processing and spreadsheet abilities
Open to learning new skills

Job Responsibility

Provides departmental administration and sections heads with detailed year-end reporting including trend analysis in research dollars and research study submissions
Prepares financial analysis of departmental units and accounts, and other special projects as directed
Supervises Finance Coordinator I and other personnel handling complex financial duties
Monitors expenditures on numerous large clinical studies and departmental accounts
Performs day-to-day budget management of assigned funds and prepares regular reports and analyses on the financial status of accounts
Determines departmental fiscal requirements and prepares budgetary recommendations
Reviews all reports from the Controller's Office for accuracy
Maintains liaison with all levels of administration, faculty and outside organizations to coordinate departmental business
Establishes accurate financial projections by examining past and future expenditures
Develops drafts of budgets for the submission of contracts for faculty investigators

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Research Administrative Coordinator II

Advocate Health Care

Location:
United States , Winston Salem

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 30, 2026

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Research Administrative Coordinator II

Advocate Health Care

Location:United States , Winston Salem

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 30, 2026

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Job Posted:
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