Rental Coordinator

• Coordinate all aspects of equipment rentals, including booking, scheduling, and logistics for the manufacturing & logistics division
• Act as the primary point of contact for clients, providing expert advice on equipment availability and rental terms
• Maintain accurate records of inventory levels and equipment status within the internal tracking system
• Manage the dispatching of equipment to ensure timely delivery to various job sites across the Calgary region
• Process rental contracts, invoices, and return documentation with a high level of accuracy
• Collaborate closely with the service and yard teams to ensure equipment is maintained and ready for rent
• Handle high volumes of calls and emails, providing professional and efficient service to all stakeholders
• Resolve any client issues or discrepancies regarding rental agreements or equipment performance promptly
• Support the branch manager with administrative tasks and reporting related to manufacturing & logistics performance
• Ensure all safety protocols are followed and that documentation meets industry compliance standards

• Exceptional communication skills, with the ability to interact effectively with labourers and project managers alike
• Strong multitasking abilities to manage competing priorities in a high-pressure manufacturing & logistics environment
• Proficiency in Microsoft Office Suite and experience with specialized rental management software
• High level of attention to detail for processing complex contracts and tracking inventory
• Proven problem-solving skills and the ability to think critically when logistics challenges arise
• Ability to work independently, especially during the final hour of the shift, while remaining a dedicated team player
• Rapid learning curve to quickly gain technical knowledge of a wide variety of industrial equipment
• Resilience and the ability to maintain professionalism during stressful situations or peak periods
• Minimum of 2–3 years of experience in a coordinator, dispatcher, or customer service role within the manufacturing & logistics or rental industry
• Valid driver’s license and access to a reliable personal vehicle (location is not transit-accessible)
• Availability to work on-site in Rocky View County from 8:00 a.m. to 5:00 p.m., Monday through Friday
• A high school diploma is required
• post-secondary education in logistics or business administration is considered an asset
• Demonstrated ability to work in a small team environment where adaptability is key to success
• Physical ability to occasionally wear PPE and enter yard areas when necessary to assist with equipment checks
• Legal authorization to work in Canada for any employer

Post-secondary education in logistics or business administration

• Competitive annual salary ranging from $55,000 to $65,000, depending on experience
• Comprehensive benefits package with 100% employer-paid premiums through SunLife
• Robust RRSP matching program, starting at 2% and increasing up to 5%
• Generous time-off policy, including three weeks of vacation and five paid sick/personal days
• Unique Birthday Off benefit to celebrate your special day
• Access to modern healthcare solutions via the Maple Healthcare app
• Strong support systems including an Employee and Family Assistance Plan (EFAP)
• Short-term and long-term disability coverage for peace of mind
• Opportunity to work with a global leader in manufacturing & logistics recruitment
• All necessary PPE provided, including safety boots, glasses, and high-visibility clothing