Remote Administrative Assistant Job at Robert Half (Chicago)

Administrative Assistant - Cardiology

Headquartered in Phoenix, IMS Care Center is a team of 500 employees and a physi...

Location

United States , Avondale

Salary:

Not provided

Integrated Medical Services, Inc.

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior experience as an Administrative Assistant preferred
Some College preferred
Excellent customer service and communication skills
Ability to plan, coordinate and organize administrative tasks and workflow
Excellent communication skills
ability to take initiative
work well with an established team
Excellent organizational skills
Attention to detail

Job Responsibility

Answers all incoming calls and routes them to the appropriate staff and department
Greets all guests and ensures visitors to the CBO are directed accordingly
Coordinates meeting needs for the CBO including scheduling conference rooms, coordinating with vendors, sending invites, tracking responses, assisting with presentation materials, placing food orders
Assists departments with document preparation, staff activities and/or other tasks
Assists with office layout planning and office moves, coordinating with IT
Responsible for all incoming and outgoing mail including scanning and emailing inbound mail to remote staff
assists with shipping packages
Monitors office supplies and breakroom inventory
orders new supplies
maintains Amazon account

What we offer

Medical
Dental
Vision
Short-term disability
Long-term disability
Life insurance
Paid time off
401K plan

Fulltime

Administrative Assistant - Field Services

This is a FlexSteel position and is located in Baytown, TX. In office position i...

Location

United States , Baytown

Salary:

Not provided

Cactus Wellhead LLC

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent required
Three (3) to five (5) years of experience preferred
Intermediate language skills, mathematical skills, and intermediate reasoning ability
Strong verbal and written communication skills
MS Word, Excel, and Outlook
Ability to multi-task and maintain deadlines
Ability to build solid working relationships with customers, vendors, and interface with associates in all departments
This position may require: Pre-employment drug screening
Background checks
Medical examinations

Job Responsibility

Provide general administrative and clerical support including mailing, scanning, faxing and copying
Maintain document libraries in both printed and electronic forms
Schedule and coordinate meetings, appointments and travel arrangements
Prepare and modify documents, including correspondence, reports, drafts, memos and emails
Prepare support materials for all Services training requirements and new hire on-boarding
Maintain field staff SalesForce profiles, including but not limited to Certifications, Applications, safety training records, Customer orientations, etc
Validate field staff hour reporting documented on daily field tickets, including HSE documents
Coordinate event planning as well as meal ordering for special events
Maintain office supplies
Special projects or assignments as directed by management

Fulltime

Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day o...

Location

United States , Maitland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of administrative or office support experience
Strong data entry skills with careful attention to detail and accuracy
Ability to manage paper and digital documents in an organized manner
Comfortable reviewing forms and vendor records for completeness and compliance
Strong communication skills for answering calls and supporting office interactions
Willingness to work fully on-site in Maitland, Florida with no remote work option
Ability to work effectively in a team-oriented environment
Basic familiarity with administrative office tasks, receptionist support, or light accounting-related coordination

Job Responsibility

Process incoming invoices by scanning documents, organizing records, and entering payment-related information into internal systems
Maintain orderly filing systems for invoices and other administrative documents to support efficient retrieval and recordkeeping
Review vendor paperwork to confirm required items are current and complete, including insurance documentation, tax forms, and business licenses
Provide general administrative support to the department through accurate data entry and routine office coordination
Handle inbound calls and assist with front-desk or receptionist-related duties in a courteous and attentive manner
Work closely with team members in a collaborative office setting to help keep daily administrative activities on track
Support accounting-related administrative tasks as needed, without requiring formal accounting expertise
Follow established office schedules and procedures while completing assigned work within regular business hours

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting C-suite executives in an Executive Assistant or Senior Administrative Assistant capacity
strong ability to manage demanding calendars, coordinate projects, and balance multiple priorities with accuracy
hands-on experience arranging executive travel and supporting events from planning through completion
proven ability to handle confidential information with discretion and sound judgment
advanced skills in Microsoft Word, PowerPoint, Outlook, Teams, SharePoint, and Copilot, with practical working knowledge of Excel
effective written communication skills with the ability to draft, edit, and polish clear business documents
comfortable working with diverse leadership styles while remaining adaptable, proactive, and collaborative
previous experience in a non-profit or mission-focused environment and familiarity with board support are valued

Job Responsibility

Deliver senior-level administrative support to several executive leaders, ensuring daily activities and priorities stay organized and on track
Oversee complex Outlook calendars, arrange virtual and in-person meetings across multiple time zones, and resolve scheduling conflicts efficiently
Prepare materials for board meetings, record meeting notes, and maintain orderly documentation for recurring board-related activities
Draft, edit, and coordinate executive communications, including newsletters, standard operating procedures, and support-related correspondence
Organize small-scale events by managing vendor outreach, scheduling details, travel arrangements, and onsite logistics for leadership gatherings and meetings
Maintain contracts and executive records by uploading, tracking, and organizing important documentation accurately
Process and monitor expenses through internal tools, including budget coding, card activity review, and reimbursement tracking
Partner with executive leadership and remote support resources to create smooth day-to-day administrative operations across departments
Provide flexible assistance to cross-functional leaders in areas such as advancement, programs, operations, and other executive initiatives as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Assistant

We are looking for a Full-Time Administrative Assistant to provide high-level su...

Location

United States , Reston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative experience, including prior support for executive or C-level leadership
Proven ability to manage calendars, travel arrangements, and expense processing in a fast-paced environment
Strong working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent attention to detail with clear communication skills and consistent follow-up
Ability to work part-time hours of 25 hours per week, Monday through Friday
Must have access to a personal computer and dependable high-speed internet for remote work needs
Candidates must be located on the East Coast of the United States

Job Responsibility

Provide day-to-day administrative support to senior executives, including HR and engineering leadership, while maintaining discretion
Organize complex calendars, schedule meetings, and help ensure leaders are prepared for upcoming priorities and commitments
Arrange business travel logistics and confirm itineraries, accommodations, and related details as needed
Prepare, review, and submit expense reports with accuracy and timely follow-through
Coordinate with external vendors to support services, meetings, and ongoing administrative needs
Assist with planning and executing events by managing logistics, communications, and scheduling details
Create, update, and format documents, presentations, spreadsheets, and correspondence using Microsoft Office applications
Handle general administrative tasks such as data entry, call support, record maintenance, and follow-up on outstanding items

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Administrative Assistant

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years administrative, front desk, or receptionist experience (4–5 years preferred)
Strong professionalism—comfortable supporting elected officials and leadership
Willingness to handle both clerical and hands-on tasks (setup, hospitality, etc.)
Strong written and verbal communication
Proficiency in Outlook, Word, Excel (not advanced)
At least 3 years of administrative support experience, preferably in a public sector, government, or board-support environment
Familiarity with public meetings and working knowledge of Brown Act requirements and related compliance expectations
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Experience coordinating calendars, scheduling appointments, and supporting meeting logistics in a fast-paced setting
Strong written communication skills with the ability to prepare agendas, minutes, reports, and detailed correspondence

Job Responsibility

Support board and committee meetings (setup, logistics, coordination)
Assist with public meetings (Brown Act exposure is a plus)
Set up conference rooms (tables, chairs, materials)
Coordinate food orders / pick up lunches as needed
Provide general admin/front desk support for the agency
Draft basic emails and support written communication
Assist with calendaring and scheduling
Create/edit documents in Word, Excel, PowerPoint

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Legal Administrative Assistant

Our client, a mission-driven legal program supporting children and families, is ...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in Spanish (required)
Prior administrative or legal support experience preferred
Strong communication and organizational skills
Comfortable working independently in a remote or low-volume environment
Ability to handle sensitive information with discretion

Job Responsibility

Monitor and manage the intake line, including routing inquiries and capturing key information
Provide Spanish-English translation support for client communications as needed
Assist attorneys with general administrative tasks and case support
Maintain organized records and track basic case or intake activity
Support day-to-day operations to ensure smooth program function

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
flexible schedule

Parttime

Administrative Assistant

We are looking for an Administrative Assistant to provide high-level support wit...

Location

United States , Westwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in an administrative or executive support role within a well-organized office environment
Strong skill in coordinating schedules and managing multiple priorities simultaneously
Excellent written and verbal communication abilities
High level of organization, accuracy, and attention to detail
Ability to work effectively in a fast-paced setting with minimal supervision
Sound judgment and discretion when handling sensitive information
Proficiency with standard office software and common administrative tools

Job Responsibility

Manage complex calendars, coordinate meetings, and help maintain an efficient schedule for executive leadership support
Prepare correspondence, reports, and other administrative materials with a high level of accuracy and care
Arrange logistics for appointments, meetings, and office activities while ensuring participants have the information they need
Track priorities, follow up on action items, and help keep projects and administrative tasks moving forward on time
Serve as a reliable point of contact for internal and external stakeholders, handling inquiries with discretion and responsiveness
Organize files, records, and office documentation to support smooth day-to-day operations
Support onsite office coverage during the week and assist with remote administrative coordination as needed
Contribute to a well-run executive office by anticipating needs, resolving routine issues, and adapting to changing demands

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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