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Sotheby’s is seeking a Registrar Technician to join its team within a leading international auction house. This is a rare and stimulating opportunity for a professional wishing to oversee all aspects related to sales and exhibitions, in close collaboration with our art departments and international sites. This position involves receiving, inventorying, handling, installing, storing, packing, transferring and releasing to clients or transporters all lots entrusted to Sotheby’s, providing excellent service and optimal traceability across two sites depending on business needs: Paris and the Gennevilliers warehouse. The lots entrusted to Sotheby’s cover a wide variety and exceptional quality: Jewelry, Watches, Handbags, Sneakers, Old Master, Modern and Contemporary paintings, Design and Classical furniture, Sculptures, African and Asian Art.
Job Responsibility:
Ensure optimal traceability of objects entrusted to Sotheby’s
Master inventory management tools, including SAP
Understand inventory procedures, including periodic and permanent inventories and object labeling techniques
Label each object using the barcode traceability system and record movements in SAP using scan guns
Take measurements and enter them into SAP, prepare condition reports in accordance with Sotheby’s standards
Report damages to the Risk Manager
Update the system with accurate object locations at all times
Ensure safe handling and security of artworks
Assist department representatives with administrative documentation provided by transporters and clients
Preparation of lots at release points in Paris or at the Gennevilliers warehouse
Welcome clients and transporters and handle requests in coordination with logistics and Post Sale Services
Notify relevant departments of incoming deliveries
Ensure high standards of presentation in reception and release areas
Receive artworks with deposit receipts in accordance with procedures
Daily management of inbound and outbound movements according to schedule
Request release forms from Post Sale Services and ensure signatures upon release
Request and verify transport documents
File outgoing records to facilitate tracking
Prepare daily movement reports
Prepare and locate lots for upcoming transporter collections
Assist with unpacking and packing operations
Check and receive exhibition transfers
Install lots in exhibition galleries, sale rooms and boardrooms
Manage hand-carry and expertise requests
Manage photography requests and object movements
Manage presentation requests for private sales and client appointments
Unframe and reframe artworks for photography, cataloguing and expertise
Provide operational backup for other team members across sites
Participate in bi-annual inventories and warehouse organization and reduction of dormant stock
Report and document incidents or damages to the Risk Management team
Assist with handling and moving large or heavy objects
All tasks must be carried out in strict compliance with health, safety and artwork handling guidelines
Requirements:
Fluent written and spoken English
Ability to handle, install, pack and store fragile or high-value objects
Strong time management and prioritization skills
High level of accuracy and attention to detail
Effective stock movement tracking
Strong communication skills
Discretion and confidentiality
Adaptability to changing priorities
Strong interpersonal skills and ability to welcome high-end clients
Professional appearance in line with Sotheby’s dress code
Strict adherence to procedures and continuous improvement mindset
Knowledge of safety standards for handling, storage and transport of valuable objects