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Randstad Logo Randstad · Office Administration

Regional Administrative Assistant

Canada, Calgary 30.00 - 31.00 CAD / Hour · Job Posted June 10, 2026
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Job Description

We are currently looking for Regional Administrator to work for our client in Calgary. The Regional Administrator is responsible for supporting multiple Satellite plants by performing a variety of administrative and key support-related duties. This role is located at one of their locations (6 in total), which are located across Canada and comprise of smaller assemble-to-order facilities and complement their medium to large manufacturing facilities within Canada. Making what matters work our client takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each and every day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours. Location - Calgary Pay rate: 30.00/hr Schedule: Monday-Thursday 7:00am-4:00pm, Friday 7:00am-1:00pm If interested in this position, please apply for the role via this link. After applying, please watch your email, texts, and phone for communications from our recruitment team. Please note only eligible candidates will be contacted for next steps. ... For immediate consideration email your resume to ashmeen.khurana@randstad.ca

Job Responsibility

  • Receive & direct local incoming calls and visitors, ensuring all safety requirements are fulfilled
  • Maintain assigned facilities CHUBB access control & phone system admin
  • Establish, monitor and evaluate facility services, such as working license, janitorial, vending, kitchen consumables, etc.
  • Maintain office equipment
  • Fosters an environment that promotes company's goals, philosophies, and encourages continuous improvement through participation and teamwork of the Joint Health & Safety Committee
  • Prepare, share and post local site communications and organize translation services, if necessary
  • Support payroll reimbursement requests and overtime payroll submission process
  • Support and help organize site engagement and team building events at assigned facilities
  • Assist site leaders with planning for meetings, training programs, tours, seminars, travel arrangements, meals, employee-related events and activities and award and recognition programs
  • Manage office event calendars and meeting rooms
  • Maintain and ensure integrity of the regional vacation database
  • Prepare and distribute operational reports on a monthly and as-needed basis
  • Coordinate facility accounts payables and submit to Burlington in a timely manner to ensure payment to outside suppliers
  • Establish payment procedures for indirect facility services using company-approved methods
  • Arrange trades & document building maintenance (Preventative & reactive) & inspections (forklifts, air compressors, cranes, first aid, fire extinguishers, cleaning, plumbing, electrical, etc.)
  • Assist with cost-savings projects
  • Coordinate incoming and outgoing mail and courier requirements
  • Completed job folder scanning and e-filing

Requirements

  • Post secondary diploma or degree from an accredited institution
  • Minimum of 3 years of experience in an administrative function
  • Experience using Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, SharePoint
  • No relocation provided. Candidates must reside within 80 kilometers of Calgary, Alberta or Delta, British Columbia to be considered
  • Must be legally authorized to work in Canada without company sponsorship now and in the future
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clientele
  • Strong digital acumen and proficiency using Microsoft Excel
  • Superior organization skills and dedication to completing projects in a timely manner
  • Exceptional communication skills (writing, verbal and listening) and problem-solving mindset
  • Detail orientated and able to work in a fast-paced work environment
  • High sense of urgency and prioritization and high degree of reliability, confidentiality, discretion, quality work and

What we offer

  • Full-time temporary assignment with the potential to go permanent
  • Consistent schedule, working at your selected schedule
  • Competitive pay per hour excluding overtime
  • Excellent health and dental plan provided by Randstad Advantage in collaboration with SunLife
  • Positive working environment with a very friendly and motivated team
  • Conveniently located in the Foothills industrial area
  • Transit accessible
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