Referrals, Assessment and Admissions Co-ordinator (Social Care) Job at Orchard Care Group (Dublin)

Job Responsibility

Support the Referrals, Assessment and Admissions Manager, in all administrative duties pertaining to all stakeholder relationships and placements across Orchard Community Care
Keep up to date information on HSE, Tusla and Discharge Managers information, and communicate with them regularly regarding current and upcoming vacancies in Orchard Community Care
Track and monitor all placement agreements across Orchard Community Care
Support in the completion of all requisite referral’s applications and processing of all referrals from start to finish
Working with and supporting the Regional Director and MDT to progress these
Supporting with the maintenance of existing funding arrangements for the people we support, ensuring these are kept up to date following care reviews, and are reflective of current support needs
Maintaining positive working relationships with the Operations Teams, and a strong understanding of current service activity
Working with marketing to ensure all material is up to date and the strategy is aligned to the live availability
Ensure, with the Referrals, Assessment and Admissions Manager, that assessments are carried out in a timely manner and stakeholders responded to with update
As part of the house opening team, support in ensuring houses are opened within the scheduled timeline
Maintaining a stakeholder contact database and keeping this up to date
Prepare minutes at relevant meetings throughout the year in a timely manner to a high standard
Collate information requested from HSE and Tusla and keep databases up to date in line with regulations and national standards as well as company policy and procedures and assist with business case development where required
Generate statistical reports as and when required
To have excellent working relationships with relevant employees in all divisions of Orchard Care Group

Requirements

At least two years proven experience as a Personal Assistant, Executive Assistant or in a Corporate Services role (HR, Finance etc)
The ideal candidate will have experience in the care industry, which may be in the public, voluntary, or private sector
Familiarity with collaboration tools such as Microsoft Teams, SharePoint, and other digital platforms & highly proficient in all Microsoft 365 programmes
Ability to set clear objectives and work in a systematic way
Ability to generate reports and collate and analyse data
Excellent organizational and time-management skills with the ability to work to tight deadlines
Strong written and verbal communication abilities
High level of discretion and professionalism
Ability to work independently and as part of a team
Full current driving license with full eligibility to drive in Ireland, and access to a vehicle
Have full eligibility and availability to work with us
Full valid Garda Vetting/Police Clearance etc

What we offer

Comprehensive induction process
Extensive training programme
On-going mentoring and support
Continuous Professional Development support
Career progression opportunities
Orchard Values Champion Award
Refer a friend initiative
Working in a well-resourced environment with access to the multidisciplinary team
Employee Assistance Programme for staff and their families

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Referrals, Assessment and Admissions Co-ordinator (Social Care)

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