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Referral Specialist Manager

United States 90000.00 - 115000.00 USD / Year · Job Posted January 13, 2026
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Job Description

Ensure every referred client is seamlessly enrolled and matched quickly with doula care by driving team performance, operational excellence, and directly matching a limited number of referred clients. Supervise a team of three Referral Specialists, ensuring the team hits enrollment and doula matching targets while maintaining the highest standards of member experience. Serve as the subject matter expert for the Pomelo doula care enrollment pipeline, managing the team as well as a high-priority portfolio of client referrals. Own, refine, and train on the workflows that allow our enrollment and matching efforts to scale. Be the primary bridge between the frontline referral specialist team and the broader operations leadership team.

Job Responsibility

  • Manage a team of three Referral Specialists, providing daily guidance and coaching, conducting weekly 1:1s, and fostering a culture of accountability
  • Monitor team KPIs—including outreach volume, enrollment conversion rates, and doula matches—to ensure the team meets or exceeds targets
  • Continuously evaluate the referral-to-match pipeline to identify bottlenecks and implement process improvements that increase efficiency
  • Act as the first point of escalation for difficult enrollments, eligibility discrepancies, or sensitive health plan partner inquiries
  • Directly manage outreach and enrollment for high-priority or complex referrals, utilizing phone, SMS, and email to drive conversions
  • Maintain expert-level accuracy in our systems of record, ensuring all member interactions and doula matches are documented in real-time
  • Coordinate with health plan case managers and external providers to share updates on referral status and ensure a seamless handoff for the member
  • Regularly audit team quality to ensure compliance with health plan partners’ and Pomelo’s high standards

Requirements

  • 1–2+ years of experience in a lead or supervisory role within healthcare, patient navigation, or high-volume enrollment operations
  • Demonstrated success in a similar role as an individual contributor
  • Experience taking ambiguous challenges and turning them into clear, repeatable workflows for a team
  • Demonstrated ability to translate workflows into clear, simple documentation and guidelines for a frontline team
  • Experience managing a team to hit ambitious goals by managing team members to daily metrics, providing tactical coaching, and supporting the team to meet goals as necessary
  • Familiarity with healthcare referral systems and insurance verification (ACH/Portals)
  • Deeply passionate about maternal health equity and the role doulas play in improving birth outcomes

Nice to have

  • Experience in a fast-paced, high-growth startup environment
  • Background in revenue-driving roles or sales/enrollment operations
  • Experience with maternal health, midwifery, or doula services

What we offer

  • Competitive healthcare benefits
  • Generous equity compensation
  • Unlimited vacation
  • Membership in the First Round Network (a curated and confidential community with events, guides, thousands of Q&A questions, and opportunities for 1-1 mentorship)

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