CrawlJobs Logo

Recruitment Operations Specialist

americanexpress.com Logo

Amex

Location Icon

Location:
Mexico , Mexico City

Category Icon
Category:
Human Resources

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

As Recruitment Coordinator Specialist you will be responsible for tasks and activities throughout the post-offer lifecycle which include, but are not limited to: tracking candidate progress in applicant tracking system, initiating and monitoring pre-hire diligence, creating offer and contract documentation and support issue resolution.

Job Responsibility:

  • Assist with ensuring a seamless post-offer & onboarding experience for candidates, Hiring Leaders & Recruiters
  • Ensure operational excellence, triaging key issues that arise during the recruitment process
  • Create offer letters and obtain the necessary approvals. Ensure all information is accurately reflected and all supporting documentation is provided
  • Ensure data integrity throughout the Post offer lifecycle.
  • Ensure high quality results, process compliance to operating guidelines and aligning with global recruitment standards
  • Support for contract generation for New Hires
  • Verify and validate offer details to ensure accurate contract creation
  • Initiate Background Verification checks and support candidates with questions on the process
  • Inform changes to process and policy documentation
  • Monitor and respond to the Recruitment Support inbox and escalate queries as required
  • Communicate with candidate and provide information/instructions as needed
  • Provide support for ad hoc reporting requests as needed
  • Contribute to adhoc projects of interest
  • Support Recruitment Coordinator activities in other markets as required

Requirements:

  • Prior experience in recruiting support & administration activities like screening, scheduling, offer management, onboarding etc.
  • Ability to effectively and efficiently communicate with candidates, colleagues and internal partners
  • Proficiency with MS Office applications, Proven analytical skills
  • Experience working with an Applicant Tracking System, such as Taleo.
  • High level of integrity with ability to handle sensitive issues with complete confidentiality.
  • Experience working in a compliance driven organization.
  • Ability to multi-task, prioritize, and navigate ambiguity
  • Excellent attention to detail with a proven ability to problem solve
  • Ability to perform under pressure and high volumes
  • Advanced English level (speaking & writing)
What we offer:
  • Competitive base salaries
  • Bonus incentives
  • Support for financial-well-being and retirement
  • Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
  • Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
  • Generous paid parental leave policies (depending on your location)
  • Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
  • Free and confidential counseling support through our Healthy Minds program
  • Career development and training opportunities

Additional Information:

Job Posted:
February 16, 2026

Work Type:
Hybrid work
Icon
Amex - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Recruitment Operations Specialist

HR & Operations Specialist

This hands-on, multifaceted role offers you the chance to collaborate with a vib...
Location
Location
United Kingdom , City of London
Salary
Salary:
35000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an HR support role
  • Previous experience in an Recruitment Agency or Sales setting
  • Solid understanding of HR processes and UK employment law basics
  • Confident communicator, able to engage with various teams
  • Highly organised, detail-oriented, and adept at managing multiple tasks
  • Proactive attitude and a thirst for learning
  • CIPD Level 3 or 5 or working towards it
  • Proficient with HR systems and Microsoft Office
Job Responsibility
Job Responsibility
  • Assist managers with everyday HR queries to help them effectively lead their teams
  • Support employee relations cases (probation, absence, performance) alongside senior HR members
  • Coordinate essential HR processes including onboarding, probation, and performance reviews
  • Maintain accurate people data and assist with insightful reporting
  • Roll out HR policies while ensuring compliance with employment laws
  • Contribute to people-related projects like new frameworks and policy updates
  • Manage regular HR operations like payroll changes and benefits
  • Support culture and wellbeing initiatives-plan team socials and celebrate milestones
  • Coordinate travel and office logistics as needed
What we offer
What we offer
  • 25 days annual leave + UK bank holidays + reduced operations over Christmas
  • Additional holiday for each year of service (up to 30 days)
  • Two annual incentive trips (winter and summer)
  • Wellness support + discounted gym membership
  • In-house barista, gourmet coffee, and snacks
  • Generous maternity and partner leave policies
  • 3-month paid sabbatical every 5 years
  • Opportunities for international travel to assist with operations
  • Regular team socials and events
  • Fulltime
Read More
Arrow Right

HR & Operations Specialist

Hands-on, multifaceted role offering the chance to collaborate with a vibrant Pe...
Location
Location
United Kingdom , City of London
Salary
Salary:
35000.00 - 45000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an HR support role
  • Previous experience in a Recruitment Agency or Sales setting
  • Solid understanding of HR processes and UK employment law basics
  • Confident communicator, able to engage with various teams
  • Highly organised, detail-oriented, and adept at managing multiple tasks
  • Proactive attitude and a thirst for learning
  • CIPD Level 3 or 5 or working towards it
  • Proficient with HR systems and Microsoft Office
Job Responsibility
Job Responsibility
  • Assist managers with everyday HR queries to help them effectively lead their teams
  • Support employee relations cases (probation, absence, performance) alongside senior HR members
  • Coordinate essential HR processes including onboarding, probation, and performance reviews
  • Maintain accurate people data and assist with insightful reporting
  • Roll out HR policies while ensuring compliance with employment laws
  • Contribute to people-related projects like new frameworks and policy updates
  • Manage regular HR operations like payroll changes and benefits
  • Support culture and wellbeing initiatives-plan team socials and celebrate milestones
  • Coordinate travel and office logistics as needed
What we offer
What we offer
  • 25 days annual leave + UK bank holidays + reduced operations over Christmas
  • Additional holiday for each year of service (up to 30 days)
  • Two annual incentive trips (winter and summer)
  • Wellness support + discounted gym membership
  • In-house barista, gourmet coffee, and snacks
  • Generous maternity and partner leave policies
  • 3-month paid sabbatical every 5 years
  • Opportunities for international travel to assist with operations
  • Regular team socials and events
  • Fulltime
Read More
Arrow Right

Senior Design & Research Operations Specialist

We are seeking a Senior Design & Research Operations Specialist to help us scale...
Location
Location
Canada; United States , Toronto; Calgary; Vancouver
Salary
Salary:
126200.00 - 170800.00 CAD / Year
clio.com Logo
Clio
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in design, research, or product operations
  • Strong organizational, communication, and program-management skills
  • Comfort navigating ambiguity and bringing structure to complex systems
  • Proficiency with design and research tools (Figma, Miro, Maze, Pendo)
  • Experience maintaining process documentation and operational metrics
  • A pragmatic, collaborative approach to problem-solving and continuous improvement
  • Experience working in fast-paced, iterative product development environments
  • Deep understanding of good user experience, IA, and visual design
  • Demonstrate a keen interest in improving your craft by using AI
Job Responsibility
Job Responsibility
  • Lead the operational foundation for Design & Research, managing tools, systems, and budgets
  • Shape and maintain the rhythms and rituals that connect our teams within Design and within the organization
  • Coordinate research operations by managing participant recruitment, scheduling, incentives, and insights management
  • Develop and maintain shared documentation and guidelines that strengthen collaboration between Design, Research, Product, and Engineering
  • Identify and implement process improvements that increase clarity, reduce friction, and enable faster, more informed decisions
  • Design and evolve onboarding programs that help new designers and researchers ramp quickly
  • Track and report on key operational metrics including team health, delivery velocity, and efficiency
  • Partner with Design & Research leadership to align on operational vision, priorities, and long-term goals
  • Support the evaluation and rollout of new tools and vendors
  • Contribute to building a collaborative, high-performing culture
What we offer
What we offer
  • Top-tier health benefits, dental, and vision insurance
  • Hybrid work environment
  • Flexible time off policy, with an encouraged 20 days off per year
  • $2000 annual counseling benefit
  • RRSP matching and RESP contribution
  • Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years
  • Fulltime
Read More
Arrow Right

People Operations Specialist

You’ll be the backbone of the People Team. You’ll own the operations of hiring, ...
Location
Location
Portugal , Lisbon
Salary
Salary:
Not provided
powerdot.eu Logo
Powerdot
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 3-5 years of HR operations / People operations experience, preferably in a multi-country environment
  • Solid expertise in compensation & benefits, payroll administration, and salary-structure management
  • Experience with HRIS/data platforms, strong analytical skills and proficiency in Excel/Google Sheets
  • Knowledge of labour laws, employment regulations and compliance (preferably across Europe)
  • Excellent organisational skills, able to manage multiple priorities and stakeholders
  • Strong problem-solving mindset: you see “how processes could be better” and you act
  • Fluent in English
Job Responsibility
Job Responsibility
  • Manage employment contracts, renewals and for new hires ensure documentation is complete and accurate
  • Coordinate with hiring managers and Recruiting for start dates and enrolments
  • Maintain HRIS data for joiners and ensure new-hire workflows and systems are correctly set up
  • Drive improvements/automation in onboarding and contract administration
  • Act as point‐of‐contact for the payroll team
  • ensure timely, accurate payroll support
  • Administer and track monthly bonuses, commissions and incentive programmes
  • Maintain salary ranges, job levels, benefits (healthcare, mobility, leave policies), and support budget tracking
  • Analyse compensation data and provide reports to enable decision-making by leadership
  • Answer employee queries about payroll, benefits, salary, claims, and partner with Finance as needed
What we offer
What we offer
  • Private health insurance coverage
  • Gym membership to help you stay active
  • Flexible working hours: you own your time
  • Annual offsite where we celebrate the year’s achievements and spend quality time together
  • Regular team-building events with your local teammates
  • English Training as English is our language used to connect with all markets and teams
  • Free office snacks and unlimited coffee & Meal allowance for every worked day
  • Special discounts for charging your electric vehicle
Read More
Arrow Right

People Operations Specialist

You’ll be the backbone of the People Team. You’ll own the operations of hiring, ...
Location
Location
Lisbon
Salary
Salary:
Not provided
powerdot.eu Logo
Powerdot
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 3-5 years of HR operations / People operations experience, preferably in a multi-country environment
  • Solid expertise in compensation & benefits, payroll administration, and salary-structure management
  • Experience with HRIS/data platforms, strong analytical skills and proficiency in Excel/Google Sheets
  • Knowledge of labour laws, employment regulations and compliance (preferably across Europe)
  • Excellent organisational skills, able to manage multiple priorities and stakeholders
  • Strong problem-solving mindset: you see “how processes could be better” and you act
  • Fluent in English
Job Responsibility
Job Responsibility
  • Manage employment contracts, renewals and for new hires ensure documentation is complete and accurate
  • Coordinate with hiring managers and Recruiting for start dates and enrolments
  • Maintain HRIS data for joiners and ensure new-hire workflows and systems are correctly set up
  • Drive improvements/automation in onboarding and contract administration
  • Act as point‐of‐contact for the payroll team
  • ensure timely, accurate payroll support
  • Administer and track monthly bonuses, commissions and incentive programmes
  • Maintain salary ranges, job levels, benefits (healthcare, mobility, leave policies), and support budget tracking
  • Analyse compensation data and provide reports to enable decision-making by leadership
  • Answer employee queries about payroll, benefits, salary, claims, and partner with Finance as needed
What we offer
What we offer
  • Private health insurance coverage
  • Gym membership to help you stay active
  • Flexible working hours: you own your time
  • Annual offsite where we celebrate the year’s achievements and spend quality time together (this year we went to Algarve, Portugal!)
  • Regular team-building events with your local teammates
  • English Training as English is our language used to connect with all markets and teams
  • Free office snacks and unlimited coffee & Meal allowance for every worked day
  • Special discounts for charging your electric vehicle
Read More
Arrow Right

Senior People Operations Specialist

Figure is an AI robotics company developing autonomous general-purpose humanoid ...
Location
Location
United States , San Jose
Salary
Salary:
160000.00 - 200000.00 USD / Year
figure.ai Logo
Figure
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in People Operations or HR - ideally within a startup or high-growth company
  • Broad HR generalist experience across compliance, payroll, benefits, performance management, immigration, recruiting, and employee engagement
  • Experience managing visa processes or partnering with immigration counsel preferred
  • Excellent relationship-builder with strong communication and problem-solving skills
  • Organized, proactive, and comfortable juggling multiple priorities
  • Strong knowledge of employment law and HR best practices
  • Bonus: holds general HR compliance and employment law certifications
Job Responsibility
Job Responsibility
  • People Operations & Compliance: Lead HR operations, including onboarding, offboarding, documentation, and employee records management
  • Ensure compliance with local, state, and federal employment laws and internal policies
  • Payroll, Benefits & Compensation: Manage payroll, bonuses, and annual compensation cycles accurately and confidentially
  • Oversee benefits administration (healthcare, 401k, leave policies, PTO) and serve as the point of contact for employees and vendors
  • Continuously assess competitiveness of compensation and benefits packages
  • Performance & Talent Management: Manage performance review processes, goal-setting, and professional development programs
  • Support managers in coaching, feedback, and growth planning
  • Culture & Employee Engagement: Develop initiatives to strengthen employee engagement, recognition, and retention
  • Act as a trusted HR business partner to employees and leadership
  • Plan company events, recognition programs, and culture-building activities
  • Fulltime
Read More
Arrow Right

Practice Group Operations Specialist

The Practice Group Operations Specialist will provide operational support for th...
Location
Location
United States , Miami; Dallas; Houston; Tampa; Chicago; Mexico City
Salary
Salary:
100000.00 - 112000.00 USD / Year
bakermckenzie.com Logo
Baker McKenzie Italy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A relevant undergraduate degree is required
  • Some experience in a bilingual professional services environment, ideally in a law firm, consulting or accounting firm
  • Proficient in using Microsoft Office applications, including PowerPoint and Excel
  • Excellent oral and written communication skills in Spanish and English
  • Effective communication at all organizational levels
  • Strong business sense and good judgment in problem-solving
  • Able to manage multiple projects with continual attention to detail (including accuracy with numbers)
  • Able to work effectively in informal teams and collaborate across practices and across functions in a global organization
  • Able to think critically and strategically to provide analysis and recommended solutions
  • Able to learn and leverage new technology
Job Responsibility
Job Responsibility
  • Work closely with the attorneys and professionals
  • collaborate with the Firm’s business professionals, including: Talent Management, Business Development, Knowledge Management, Finance/Accounting, Recruiting, LPM, IDE, Pro Bono, and CLE
  • Track and maintain Practice Group budgets and expenses
  • Maintain Practice Group membership list, track new hires, departures, leaves of absence/vacations, etc., to provide awareness among the broader Practice Group
  • Establish a consistent framework for Practice Group meetings and communications, support Firm processes and follow-up on initiatives/action items, administrative tasks, etc.
  • Oversee the administrative details relating to practice group meetings and special events (scheduling, logistical planning, distributing invites)
  • Support the Operations Manager in managing and enhancing staffing resources, including the Associate Availability Dashboard, Practice Group directory, and other resources to assist PGLs in staffing decisions
  • Provide a weekly summary of associate productivity and availability for the week ahead
  • Support the development and management of utilization and capacity management reporting and processes
  • Run ad hoc reporting requests and liaise with the finance team to answer management queries
What we offer
What we offer
  • Bonus eligible
  • medical
  • dental
  • vision
  • 401(k)
Read More
Arrow Right

Recruiter & Interview Specialist

Remotivate is a global, remote-first recruitment agency helping online businesse...
Location
Location
Salary
Salary:
1500.00 - 2000.00 USD / Month
remotivatejobs.com Logo
RemotivateJobs
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years in recruitment (focus on non-tech roles)
  • Strong interviewing and client management experience
  • Excellent spoken and written English
  • Organized, process-driven, and self-motivated
Job Responsibility
Job Responsibility
  • Partner with clients to define roles and hiring goals
  • Conduct structured interviews in English with global candidates
  • Evaluate candidate fit and prepare detailed reports
  • Manage client communication throughout the process
  • Collaborate with our sourcing and operations teams
What we offer
What we offer
  • Growth Opportunities
  • Collaborative Team
  • Health Reimbursement
  • Learning & Development
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy