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Are you passionate about creating outstanding candidate experiences and ensuring new colleagues feel welcome from day one? Join Invicta Health as our Recruitment and Onboarding Officer, where you will coordinate the full recruitment lifecycle and build a robust introduction for every new starter. The Recruitment and Onboarding Officer will coordinate the full recruitment lifecycle and the seamless introduction of new colleagues. This role ensures every vacancy is filled efficiently, all compliance checks are completed accurately, and each new starter experiences a well-structured, welcoming induction.
Job Responsibility:
Verify approved recruitment authorisations and confirm that up-to-date job profiles are in place
Draft and place high-quality recruitment advertisements on our online platform, social media channels, and any other appropriate resource
Liaise with recruitment agencies as needed, negotiate fees, and support the finalisation of agency-sourced appointments
Provide guidance to hiring managers on the end-to-end recruitment process, including training
Organise and facilitate interviews and assessment centres
Attend recruitment open events and virtual career fairs
Research and implement innovative sourcing solutions for hard-to-fill roles
Build internal and external talent networks to support future succession planning
Produce and analyse recruitment metrics, monitor key performance indicators, and report insights
Gather feedback from new starters on the recruitment, onboarding, induction, and probation processes
Coordinate all pre-employment compliance checks including DBS applications, references, qualifications, occupational health referrals
Work with the Primary Care & Urgent Treatment Services Operational Manager to ensure appropriate vetting for locum staff
Set up new colleagues on the HR system, order ID/access badges, and liaise with IT
Process offer letters and contracts of employment
Support line managers with the coordination of inductions
Organise induction day
Monitor and administer the probation process
Step in to support the HR Advisor and HR & Payroll Officer during peak periods
To work collaboratively and professionally with colleagues across Invicta Health
To contribute to the development of services, including processes, templates and principles
Any other reasonable duties as directed by your line manager
Requirements:
Evidence of continuous professional development
Knowledge of office management systems and procedures
Experience of working with Microsoft packages including, word, excel and power point
Experience of work involving regular and accurate data inputting
Proven track record in full-cycle recruitment, ideally within healthcare
Demonstrable success attracting hard-to-fill candidates through creative sourcing methods
Pro-active approach to problem solving
Able to interpret complex information to provide solutions
Ability to problem solve through analytical and structured thought processes
Excellent liaison and negotiation skills
Ability to use a variety of communication methods
Works well as part of a team
Autonomous plan of own workload
Outstanding organisational and time management skills
Ability to prioritise daily workload
Excellent verbal and written communication skills
Outstanding attention to detail
Ability to use discretion and maintain confidentiality
Willingness to learn and adapt to change
Able to work and remain calm under pressure
Emotionally resilient
Open and honest
Reflective and self-aware
Completer / Finisher
Highly customer focused
Positive can do attitude
Nice to have:
CIPD Level 3 qualification
Experience of working in a HR/workforce Administrative role and understanding of HR processes
Previous experience of the HR management system Cascade
Knowledge and understanding of employment legislation
Previous administration experience within a medical environment
Knowledge and understanding of the National Health Service
Experience negotiating agency fees and managing contractor compliance, including IR35 processes
Skilled in using social media for employer branding