Recruitment Administrator

• Reviewing resumes and applications to identify candidates who meet role requirements
• Conducting research on candidates and talent pools to support recruiters
• Managing scheduling: arranging interviews, sending calendar invites, and confirming details with candidates and internal teams
• Coordinating and setting up pre-screen calls
• Professionally greeting and assisting candidates when they visit the office
• Maintaining accurate and organized records within the applicant tracking system (Greenhouse preferred)
• Preparing candidate summaries and sharing structured feedback with recruiters
• Supporting requisition intake meetings with internal teams and the COO
• Handling administrative tasks to ensure smooth and efficient recruitment processes
• Assisting with outbound sourcing activities and networking for referrals as you grow in the role

• 2+ years of administrative, recruitment support, or coordination experience
• Previous use of an Applicant Tracking System (Greenhouse preferred)
• Excellent organizational and time-management skills
• Detail-oriented with the ability to manage scheduling and logistics across multiple teams
• Strong written and verbal communication skills — approachable and engaging
• Professional presence, including a neat and professional dress code, when meeting candidates and representing the company
• Comfortable with repetitive but critical tasks such as resume review and scheduling
• Proactive and eager to grow into broader recruiting responsibilities
• Familiarity with hiring best practices and compliance is a plus

Familiarity with hiring best practices and compliance