Recruitment Administrator Job at Blackrock Health Hermitage Clinic (Lucan, Co. Dublin)

Recruitment Administrator

Blackrock Health Hermitage Clinic

Location:
Ireland , Lucan, Co. Dublin

Category:
Human Resources

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Recruitment Administrator will make a significant contribution to the delivery of new staff across the Hospital. The HR and Recruitment Administrator will provide consistent and effective administration support to the Talent Acquisition and HR Team in line with HR processes and policies, and standards set by the Joint Commission International (JCI). The role holder will be responsible for all areas of administration involved in the Talent Acquisition process and assist the Talent Acquisition Partner with supporting candidates through the on boarding process, ensuring that we deliver a first-class candidate experience that is efficient, professional and informative. Additionally, the role will assist the wider HR Team with administrative tasks associated with all aspects of HR. The HR and Recruitment Administrator will have a shared goal to ensure the smooth running of the HR department and to deliver an efficient service to ensure maximum value to employees, candidates, and the organisation as a whole.

Job Responsibility:

Support the Talent Acquisition Partner with all aspects of recruitment of new employees
Liaise with Hiring Managers, Talent Acquisition Partner and candidates to organise interviews
Assist with shortlisting candidates in Recruitment System (Occupop)
Post job advertisements on Occupop Recruitment System
Lead on all pre-employment and on boarding checks for all candidates
Coordinate Occupational Health Screening
Submit all Garda Vetting applications
Reference Checking
Collecting and verifying qualifications
Chase signed contracts and other new starter forms
Create and maintain electronic employee files
Submit all Critical Skills Work Permit applications for New Hires
Manage all other administrative tasks associated with the Talent Acquisition process
Coordinate the monthly induction of new hires
Record employee attendance at the monthly Corporate Induction
Support the Talent Acquisition Partner with specific projects e.g. assessment and open days, international recruitment
Proactively resolve HR queries as first point of contact for employees and managers
Ensure that the HR system (TMS) and HR files are kept up to date
Assist in ad-hoc HR projects
Work closely with the HR team on training initiatives
Responsible for keeping training records up to date
Ensure payroll amendments are accurately inputted for processing
Support the Senior Payroll Administrator as required
Work with the HR Generalist to maintain the integrity of data in the HR Information System (TMS)
Input changes to employee details to TMS
Stay up-to-date compliance and regulatory concerns, industry trends and HR best-practices
Contribute to the requirements of professional development for the HR profession
Attend and participate in staff development programmes
Assist with the orientation and induction of new staff
Assist in the training of other team members
Identify and inform the Learning, Wellbeing and Compliance Partner of any training and professional development requirements
Maintain strict confidentiality regarding all activities of Hermitage Clinic
Ensure compliance with all relevant Hermitage Clinic guidelines, policies, procedures and relevant legislation and regulatory requirements
Participate in the continuous review and evaluation of policies, guidelines and existing practices
Assist in promoting a culture of continuous quality improvement across the department
Be aware of the core objectives, standards and key performance indicators for the service
Participate in the requirements of the clinics accreditation process
Participate in the requirements of the clinic’s risk management programme
Promote the delivery of a high standard of care to all patients
Work with members of the Multidisciplinary team in devising Standard Operating Procedures
Assist in ensuring a culture of safety, promoting positive reporting of incidents and near misses

Requirements:

Relevant 3rd level qualification, preferably in HR
2+ years’ experience in a HR Role
Good knowledge of HR practices and Irish Employment legislation
Experience working with Systems and managing confidential data and information
Strong experience working within a team environment
Excellent administration skills with an organised and logical approach to workload
Strong communication and interpersonal skills
Demonstrates solid judgment and proactive attitude
Pro-active and results focused
Strong attention to detail and accuracy
Excellent IT Skills, particularly in Excel
Ability to be a strong team player
Ability to work under pressure
Ability to prioritise, manage workload and work to key deadlines

Nice to have:

Membership with the Chartered Institute of Personnel and Development (CIPD)
Experience working within a HR Team in the health sector in Ireland/internationally
Knowledge of Joint Commission International Standards and auditing procedures or similar

Additional Information:

Job Posted:
March 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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