Recruiting Operations Lead Job at Hadrian Automation (Los Angeles)

Job Description

At Hadrian, our ability to scale depends on hiring exceptional talent at high speed and with high precision. The Recruiting team cannot meet that bar without strong operational infrastructure behind it. Recruiting Operations is the force that keeps the hiring engine running smoothly, removes friction from every step of the process, and ensures our systems, tools, and data work together to support fast and informed decision making. We are looking for a Recruiting Operations Lead who thrives at the intersection of systems, data, tooling, and process optimization. This is a senior individual contributor role focused on raising the operational maturity of our recruiting function. You will own the operational backbone that powers a best in class hiring engine, with a particular emphasis on completing and optimizing our Ashby setup, strengthening data hygiene, and improving forecasting accuracy.

Job Responsibility

Own the daily health of the recruiting tech stack, including Ashby and connected tools like scheduling and email automation
Serve as the day-to-day Ashby administrator and operator, including configuration and optimization of fields, stage architecture, workflows, templates, automations, views, and permissions
Act as the primary point of contact with the Ashby vendor, partnering closely with the People Ops People Tech Lead on ongoing support, enablement, and platform improvements
Build and refine workflows in the ATS to improve speed, consistency, and clarity across the recruiting lifecycle
Create dashboards, reports, and operational insights using Ashby Analytics to give visibility into pipeline health and funnel performance, hiring progress, stage aging, and operational bottlenecks, and forecasting inputs and accuracy drivers
Maintain clean, accurate, and up to date data in all systems
Monitor key recruiting metrics and identify bottlenecks or inefficiencies in workflows
Establish, implement, and monitor operational standards and SLAs
Train and support recruiters and hiring managers in the effective use of recruiting tools, features, and workflows
Document and maintain clear process guides, SOPs, and best practices for the recruiting function
Identify opportunities for automation and help implement scalable solutions that reduce manual work
Support compliance requirements including documentation, system hygiene, audit readiness, and operational controls
Partner with Finance and People Ops to align headcount planning, req approvals, and system updates.

Requirements

4+ years of experience in recruiting operations, HR operations, talent operations, or talent systems management with clear ownership of tooling and workflow optimization
Strong understanding of ATS platforms, ideally Ashby, with experience building and maintaining custom workflows, fields, views, templates, and automation
Proven strength with recruiting analytics (ideally Ashby Analytics), including building dashboards, operational reporting, and translating insights into process improvements
High attention to detail and an ownership mindset for data quality and operational integrity
Ability to pull, clean, interpret, and communicate operational recruiting data clearly
Passion for improving systems and processes, and a natural ability to find root causes behind workflow issues
Strong cross-functional partnership skills, particularly with Recruiting Leads, People Ops People Tech, People Analytics, and Finance
Excellent communication skills and the ability to explain systems concepts to technical and non-technical audiences with clarity
Comfort in fast paced environments with shifting needs and a high volume of priorities
Curiosity, initiative, and a strong sense of responsibility for keeping the recruiting engine running smoothly
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Nice to have

Deep experience with Ashby or similar next generation ATS platforms
A track record of improving forecasting accuracy through better data hygiene, consistent funnel definitions, and reliable reporting
Experience rolling out new recruiting workflows, automation, or tool features with high adoption
Proven ability to diagnose and fix operational bottlenecks across the recruiting lifecycle
History of raising the operational maturity of a recruiting team through scalable systems, training, and documentation
Strong partnership skills with other People Ops centers of excellence, enabling seamless handoffs from hiring to onboarding.

What we offer

Medical, dental, vision, and life insurance plans for employees
401k
Relocation support may be provided for certain situations, based on business need
Flexible vacation policy.

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