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Recruiting & Operations Coordinator

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Fireworks AI

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Location:
United States , San Mateo

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We’re looking for a highly organized, detail-oriented Recruiting & Operations Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale. This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes.

Job Responsibility:

  • Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments
  • Serve as the primary candidate point of contact with clear, timely communication
  • Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting
  • Monitor communication from candidates and interviewers and act quickly to keep processes moving
  • Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup
  • Support compliance, data accuracy, and consistent record keeping
  • Create and update process guides, checklists, and templates
  • Partner with recruiters to streamline workflows and improve recruiting operations
  • Assist with logistics, materials, and follow-ups for recruiting events
  • Collaborate with hiring managers and interviewers to ensure alignment and readiness
  • Support additional recruiting and people operations tasks as needed in a fast-paced environment

Requirements:

  • 1- 2 years of experience with scheduling tools, calendar management, or ATS systems (Green House, Ashby, or other ATS systems)
  • Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds)

Nice to have:

  • Extreme ownership mindset
  • High responsiveness and urgency
  • Strong attention to detail
  • Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams
  • Comfort in fast-changing environments with multiple priorities in motion
  • Proactive problem-solver who anticipates issues before they occur
What we offer:
  • Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure
  • Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally
  • Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results
  • Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation

Additional Information:

Job Posted:
January 05, 2026

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