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We are looking for a Recruiting Coordinator (Contract) to partner with our Talent team and help ensure a smooth, organized hiring process in India and the broader APAC region. In this role, you will manage interview scheduling, coordinate across multiple stakeholders, and ensure candidates have a professional and well-supported experience from initial outreach through final interviews. You will work closely with recruiters and hiring managers across different functions and geographies. Harvey is growing rapidly, and this role offers exposure to a fast-paced, global AI company. You will gain experience working with international teams, helping to build structured, scalable hiring processes across regions. This is a hybrid role based in Bengaluru, with in-office presence required for interview days and periodic team collaboration sessions. You will play a key role in ensuring a seamless experience for both candidates and interviewers.
Job Responsibility:
Manage interview scheduling and support adjustments as plans evolve, across both India and APAC time zones
Partner with recruiters and hiring managers to deliver a smooth and professional candidate experience throughout the region
Support in-person and virtual interview days in our office - greeting candidates, preparing rooms, and ensuring the onsite experience runs reliably and on time
Maintain accurate, up-to-date information in Ashby, our applicant tracking system
Collaborate closely with teammates across the Recruiting team to ensure our processes are consistent, organised, and scalable
Requirements:
1–3 years of experience in recruiting coordination, admin assistance, customer service or operations in a fast-paced environment
Experience working with Ashby (our primary ATS) or a similar applicant tracking system
A highly organized approach and comfort managing lots of moving parts at once
A friendly, clear, and professional communication style — especially over email and Slack
The ability to solve problems independently, adjust to changes quickly, and stay cool under pressure
A love of creating structure, staying on top of details, and helping others succeed
Proficiency in Google Workspace (Docs, Sheets, Calendar, etc.)
Work eligibility: Must be authorized to work in India. Visa sponsorship is not available for this role.