Recruiting Coordinator Job at Qualia (Austin)

Recruiting Coordinator

Qualia

Location:
United States , Austin

Category:
Human Resources

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Qualia is growing rapidly, and your role as a Recruiting Coordinator is to help the recruiting and hiring teams by owning all interview logistics and candidate experience. You will work with teams across the entire organization to help coordinate the interview process from start to finish. You are detail-oriented, organized, personable, and able to guide candidates through the interview process to ensure their experience is highly positive. As one of the first people at Qualia that candidates interact with, you will be making the first impression that represents who we are. This is a launchpad into a career in talent acquisition. No prior recruiting experience required - we'll teach you the craft.

Job Responsibility:

Take the lead on coordinating a high volume of complex interviews across multiple departments at a fast pace
Support all scheduling logistics for your talent team's needs, including the coordination of recruiter and hiring manager phone interviews and remote onsite interviews
Become a master of our applicant tracking system, Greenhouse, to keep candidates moving quickly through the pipeline
Build strong partnerships with recruiters, the teams they support, and their candidates to drive an efficient process for providing the best candidate experience
Identify challenges and implement change to improve our workflow and manage partnership expectations
Leverage AI tools to streamline scheduling, candidate communications, and administrative workflows, continuously identifying opportunities to reduce manual work across the recruiting process
Help maintain and improve recruiting automations, working with the team to optimize how we use technology throughout the hiring funnel

Requirements:

Bachelor's degree or equivalent experience
Impeccable attention to detail and organizational skills
Fantastic interpersonal communication skills (written and oral) and experience interfacing with all levels of an organization
Thrives in a multi-tasking environment and demonstrates the ability to prioritize high-demand moving parts, despite any obstacles, with professionalism and good judgment
Comfortable navigating multiple software tools and learning new systems quickly
Demonstrated fluency with AI tools (e.g., ChatGPT, Claude, Gemini) and a track record of proactively using them to work more efficiently
Based in Austin, TX, with the ability to work in the office a minimum of two days per week is required.

What we offer:

Comprehensive health plans
a 401k program
commuter benefits
professional development
parental leave
flexible time off policy
robust online onboarding program
biweekly all hands meetings
a variety of internal virtual events to keep employees connected

Additional Information:

Job Posted:
April 16, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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Job Link Share:

Recruiting Coordinator

Qualia

Location:
United States , Austin

Category:
Human Resources

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 16, 2026

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