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Brain Co. Logo Brain Co. · Human Resources

Recruiting Coordinator

United States, San Francisco Bay Area 33.00 - 38.00 USD / Hour · Job Posted February 18, 2026
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Job Description

We’re looking for a contract Recruiting Coordinator to support our fast moving hiring efforts. This role will be instrumental in ensuring a seamless candidate experience and keeping our recruiting operations organized and efficient. You’ll partner closely with recruiters, interviewers, and hiring managers to schedule interviews, maintain systems, and create a white-glove experience from first touch to in person on-sites. This is a hands on, detail oriented role perfect for someone who thrives in a fast-paced environment, loves logistics, and enjoys making the hiring process feel personal, organized, and professional. This is a contract position with potential for full-time based on performance and our business needs.

Job Responsibility

  • Interview Coordination: Schedule candidate interviews across time zones, manage logistics, and ensure all parties are prepped and aligned
  • Candidate Experience: Be the main point of contact for candidates throughout the process. Answer questions, provide updates, and make the experience smooth and welcoming
  • ATS/ System Maintenance: Keep our ATS (Ashby) updated and clean. Manage candidate records, interview plans, and internal notes
  • Operational Support: Help streamline recruiting processes, support sourcing projects, and jump in on ad hoc recruiting tasks as needed

Requirements

  • 1+ years of experience in recruiting coordination, executive support, or operations
  • Highly organized and detail-oriented
  • Exceptional communicator
  • clear, kind, and confident in writing and over Zoom
  • Experience with tools like Ashby, Google Calendar, Slack, and Notion
  • Comfortable working independently and juggling multiple priorities
  • Able to work part-time (+20 hours/week) and based in San Francisco HQ
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