Recruiting Coordinator Job at Aquent

Recruiting Coordinator

Aquent

Location:

Category:
Human Resources

Contract Type:
Not provided

Salary:

30.99 - 34.43 USD / Hour

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Job Description:

Join a leading organization dedicated to shaping the future of talent acquisition! As a vital partner with Aquent, you will step into a dynamic role at the heart of executive recruitment, making a tangible impact by ensuring a seamless and exceptional experience for high-level candidates and hiring leaders. Your expertise will be crucial in optimizing our talent processes, directly contributing to the success and growth of our executive teams.

Job Responsibility:

Orchestrate an unparalleled candidate experience from initial interview scheduling through to their first day, ensuring smooth transitions and clear communication
Cultivate strong collaborative relationships with hiring leaders and administrative teams to guarantee timely execution of all recruitment process milestones
Manage the intricate coordination and scheduling of all interview formats—phone, video, and in-person—including comprehensive travel arrangements and the distribution of interview materials and evaluations
Efficiently process candidate expense reimbursements, maintaining accuracy and promptness
Liaise effectively with external talent agencies to coordinate interviews for both candidates and hiring leaders
Facilitate crucial hiring strategy discussions (intake calls) with talent partners and leaders, as well as candidate review calls following each interview round
Provide essential support in the creation and processing of offer letters and new hire documentation, overseeing the initiation and completion of pre-employment checks and compliance requirements
Collaborate with managers and their administrative support to ensure a smooth onboarding experience, including managing access requests, disseminating first-day information, and providing comprehensive onboarding checklists
Coordinate closely with internal support teams for the provisioning of necessary equipment and resources for new hires
Maintain meticulous records within our talent management system, ensuring accurate requisition management, candidate status updates, and adherence to compliance standards
Masterfully track and prioritize multiple requests, demonstrating a keen awareness of sensitive timelines, deadlines, and confidential information

Requirements:

A minimum of 7 years of comprehensive experience in Human Resources, Talent Acquisition, or a related coordination role
Demonstrated extensive experience in complex scheduling and logistical management
High proficiency in widely used office productivity software and talent management systems
A strong sense of urgency coupled with a deep understanding of what constitutes an exceptional candidate and client experience
Exceptional organizational skills, meticulous attention to detail, and unwavering accuracy in documentation, scheduling, and compliance tracking, complemented by excellent follow-through capabilities
Proven ability to thrive and multi-task in a fast-paced, evolving work environment, effectively balancing and prioritizing numerous tasks
Outstanding interpersonal skills, enabling effective and professional interaction with all levels of leadership, HR partners, internal team members, and in group settings

Nice to have:

Direct experience supporting executive-level talent acquisition processes
A proactive problem-solver with the ability to troubleshoot and resolve scheduling conflicts or process inefficiencies
Experience navigating and succeeding within a large, complex organizational structure
The capacity to work autonomously while also being a highly collaborative team player
A Bachelor’s Degree is preferred, or equivalent practical experience (7+ years in Human Resources/Talent Acquisition or a related coordinator role)

What we offer:

subsidized health, vision, and dental plans
paid sick leave
retirement plans with a match
free online training through Aquent Gymnasium

Additional Information:

Job Posted:
January 09, 2026

Work Type:

Remote work

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