Recruiting Coordinator Job at Wpromote

Recruiting Coordinator

Wpromote

Location:
United States

Category:
Human Resources

Contract Type:
Employment contract

Salary:

35.00 - 45.00 USD / Hour

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Job Description:

As Wpromote, a seven-time Ad Age Best Places to Work winner, continues to scale, our Talent Acquisition team is seeking a Recruiting Coordinator (Temp/Part-Time) to support our hiring efforts during a period of growth. In this role, you will play a key part in delivering a thoughtful, efficient, and inclusive candidate experience by coordinating interviews, managing candidate communications, and supporting onboarding logistics. The ideal candidate is highly organized, detail-oriented, and excited to contribute to a people-first recruiting function. Working closely with recruiters and cross-functional partners, you will help ensure a seamless hiring process while gaining exposure to best-in-class talent practices at a leading digital marketing agency.

Job Responsibility:

Facilitating the candidate experience and engagement by coordinating virtual and in-person interview schedules
Collaborating with the Talent team to ensure the seamless completion of new hire documentation and onboarding processes, including conducting comprehensive background and reference checks
Manage the end-to-end requisition process in our ATS (Lever), partnering with recruiters to open, update, and close requisitions while ensuring accurate job details, approvals, and system compliance
Maintaining and updating recruitment dashboards using Google Docs and Excel for various reporting needs
Managing the contractor process by sending, tracking, and collection of freelance documents to streamline onboarding for freelance talent
Assisting in the coordination of industry networking, potential internship and mentorship programs to foster relationships and ensuring a robust pipeline of emerging talent
Supporting employer branding initiatives by coordinating recruiting events, maintaining and contributing to career content, and partnering with internal employees to gather candidate-facing materials
Supporting our AI rotational program, including interview coordination and ongoing program support

Requirements:

2+ years of experience in a Human Resources or Recruiting coordination / administrative capacity
Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment
Excellent interpersonal and written communication skills, with the ability to engage effectively with candidates and internal stakeholders at all levels
Working knowledge of Google Workspace (Docs, Sheets, Calendar)
experience using formulas, VLOOKUPs, and Pivot Tables in Google Sheets or Excel
High attention to detail and a proactive, adaptable mindset
Availability to work up to 20 hours per week for a temporary engagement (3–4 months)

Nice to have:

Experience using an Applicant Tracking System (ATS)
Lever experience strongly preferred
Familiarity with LinkedIn Recruiter
Experience supporting high-volume or agency recruiting environments

What we offer:

Strong work-life balance through our policies and benefits
Office hubs in Los Angeles, Chicago, and New York, where you can join in on learning and development opportunities, fun events, take advantage of a space to work, and collaborate in person

Additional Information:

Job Posted:
January 04, 2026

Employment Type:

Parttime

Work Type:

Remote work

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